Project Management|Program Coordinator,Project Management,Strategy & Consultancy Jobs

GENERAL OVERVIEW OF KEY ROLES & RESPONSIBILITIES

The Program Coordinator is responsible for overall program management including the planning and execution of structured group activities. They will work with the Group Leaders to provide quality programming in health, education, and recreation to children and adolescents. Additionally, the Program Coordinator serves as the main contact for referrals and to the administration where the program will be housed. They maintain connections with parents, school personnel and other outside programs who are involved in the student's lives.

ESSENTIAL & CORE FUNCTIONS:

1.       Maintains policies and procedures of the program, assuring compliance with each.

2.       Serve as point person for emergencies.

3.       Reports to the Sr. VP of Operations any and all emergencies and/ or problems.

4.       Plan, develop and provide a nurturing, structured and enriching program of after school     activities for students.

5.       Perform various administrative functions of the program such as composing, copying and distributing work, planning and preparing a weekly schedule for class and any other duties as assigned by the Sr. VP of Operations

6.       Maintain a clean and orderly environment for the program.

7.        Create structured well-rounded programs for students.

8.        Serve as the Youth/Stakholders Council leader.

9.       Perform outreach for youth recruitment.

10.   Perform outreach and contact students enrolled in the program who are not attending.

11.   Complete outreach to community leaders, groups, business with the goal of incorporating them into programming.

12.   In the absence of a Group Supervisor implement activities as planned.

13.   Supervise all Group Supervisors.

14.   Actively engage in activities with the children and acts as a role model participant.

15.   Implement a Strength Based Youth Development Approach in all interactions and programs with youth and their families.

16.   Maintain student records and overall program documentation as required by the program including but not limited to Student Success Skills, Project Based Learning, Attendance, physical exams, current emergency contact information and contact with adults involved in students' lives.

17.   Communicate with teachers and parents about children's daily activities and participate in parent conferences as needed.

Assist with the manage

18.    Assist with the management of behaviors in the program and on field trips using a proactive approach.

1.       Provide individual assistance to students or families as needed.

2.       Complete class presentations and preparation of students' evaluations.

3.       Attend all designated orientation sessions, all scheduled trainings and meetings.

4.       Enforce all rules fairly and consistently according to the policies outlined.

5.       Work cooperatively with Group Leaders and program staff making use of open communication and problem- solving skills.

6.       Report to work at your scheduled start time.

7.       Support the After School Mission and all administrative decisions

8.       Abide by all agency policies and procedures.

 

ADDITIONAL RESPONSIBILITIES:

1.  Performs other duties and special projects as assigned.

 

Requirements

PREREQUISITES & QUALIFICATION FOR THE POSITION:

A Bachelor's Degree from an accredited college or university in early childhood education, childhood development, special education, elementary education or the human services field.

OR

A Bachelor's Degree from an accredited college or university with experience working with children and youth OR

An Associates Degree or the credits equivalent to one with experience working with children and youth OR

A HS Diploma and three or more years working in and overseeing a program with children and youth

Experience in sensitivity with multicultural settings.

Knowledge of and must be sensitive towards adolescent development issues and have a desire to work with students ages 5 through 18.

Successful completion of training in CPR, and First Aid.

Acceptable FBI, criminal background check and child abuse history clearances required.

 

COMPETENCIES & PERSONAL CHARACTERISTICS

1.  Proficient in computer programs such as Microsoft Office, Excell, Word and Power point.

2.  Solid oral and written communication skills including business writing, proper grammar and spelling.

3.  Good organizational skills including the ability to prioritize work and manage conflicting deadlines.

4.  Conflict resolution skills and peer mediation experience helpful.

5.  The ability to work well with others.

6.  The ability to handle conflicts with diplomacy and tact.

7.  The ability to listen and evaluate objectively.

ORGANIZATIONAL ACCOUNTABILITY & RELATIONSHIPS:

1. The individual is to be supervised by SR VP of Operations

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands, fingers, or feel objects, tools or controls, reach with hand and arms, climb stairs, balance, stoop, kneel, crouch or crawl, talk or hear, taste or smell. The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by the job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

Our direct end client a large American multinational hotel chain is seeking to hire for the below role.

Job Title: Innovation Program Coordinator
Contract Duration: 12 months plus
Location: Chicago IL | Hybrid
 
What You’ll Do
The responsibilities below describe the role’s current focus. Duties and priorities may evolve as projects progress or new needs emerge.
 
Communicate with and prepare stakeholders:

• Draft and coordinate communications that explain project goals, changes, progress, timelines, and next steps.
• Help corporate teams and hotel stakeholders understand how a project or tool affects them and how they can participate.
• Tailor messages and materials for different audiences, levels, and regions.
• Help respond to stakeholder questions by finding answers, connecting people with the right resources, and following up.
• Keep project content and communications current as plans and priorities change.

 
Support hotel onboarding and adoption

• Coordinate hotel onboarding to new tools, including confirming participating hotels and key contacts.
• Prepare onboarding communications that explain expectations, timelines, available resources, and next steps.
• Organize training and Q&A sessions across regions and time zones. This may include occasional early or late calls to support Asia Pacific.
• Deliver or support live training and provide additional guidance to hotels that need it.
• Track hotel questions, participation, and onboarding progress, and connect hotels with appropriate support.
• Gather feedback and lessons learned to improve future onboarding and adoption.

 
Turn project vision into clear materials

• Work with the team to understand the purpose, direction, and intended audience for AI and technology projects.
• Turn project concepts and updates into polished, easy-to-understand materials for corporate and hotel stakeholders.
• Prepare and edit presentations, emails, newsletters, FAQs, videos, and other communications in the format that best fits the message.
• Make complex or evolving information clear, relevant, and actionable for different audiences.
• Update website templates and stakeholder-facing content so information reflects the current state of projects. This includes editing and maintaining content, not building websites.
• Gather input and confirm details with the team to help keep materials accurate and aligned.

 
Support the team’s evolving work

• Coordinate requests from the analysts, director, and vice president, and help move materials and communications forward.
• Stay organized across multiple projects and requests while adapting as needs change.
• Research AI tools, technology, and new approaches, and bring useful findings and ideas to the team.
• Look for clearer, more efficient ways to create materials, communicate, and support adoption.

 
What You’ll Bring

• Clear, thoughtful writing and editing skills, with the ability to make complex or changing information easy to understand.
• Strong organization and follow-through across multiple requests and projects.
• Initiative and curiosity: you look for ways to move work forward, share ideas, and learn about new tools and topics.
• An ability to listen, take feedback, and follow through on agreed priorities.
• Comfort communicating with different audiences
• Interest in AI and technology, and in helping people understand and adopt new tools.
• Comfort using AI tools such as ChatGPT and Microsoft Copilot, and independently researching potential solutions.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with communications, content development, training, stakeholder engagement, or onboarding is helpful, but not required.
• There’s no set number of years of experience required. We welcome candidates with a range of backgrounds, including early-career applicants. Strong writing, organization, initiative, curiosity, and follow-through matter most.

 
 
Please apply with your interest. You may also reach out to me at (url removed)
 
Thank you,
Ashu
 
We provide a comprehensive package which includes.
Benefits

• Medical for full time employees
• Dental, and Vision Insurance
• Life Insurance, Short-Term Disability, Long-Term Disability, etc.

 
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Job Description

• Plan, develop, and implement resident lifestyle programming within the community as well as through outside trips and events.
• Survey and interview residents to determine their past and present interests and talents, as well as their satisfaction with the community’s programs and activities.
• Recognize the individuality, diversity, and spirituality of all residents when planning activities and celebrating vacation functions.
• Develop relationships with residents to encourage their participation in activities that enhance their quality of and appreciation for life.
• Observe residents’ function and behavior and reports significant changes or concerns to appropriate staff.
• Utilize outside community resources and independent contractors to enrich the variety of programs made available to residents.
• Assist with developing and managing the annual department budget.  
• Assist with managing Resident Program Assistants as needed in the absence of the Director of Resident Programs.