Administration,Project Management|Project Coordinator,Project Management,Strategy & Consultancy,Project Management|Project Management Jobs

Job Title: Project Coordinator

Location: Wall Township, NJ

Job Type: Full-Time

Experience Level: 2–4 Years

About InSite Engineering

InSite is a multidisciplinary consulting firm providing civil engineering, surveying, planning, environmental permitting, landscape architecture, and related professional services throughout New Jersey. Our teams work collaboratively to guide land development projects from initial planning through approvals and construction.

As a Project Coordinator, you'll work closely with Project Managers and multidisciplinary project teams to keep projects organized, moving forward, and on track. This position combines project coordination, client service, administrative support, and exposure to the land development process. Training will be provided based on your background and experience.

This is a great opportunity for someone who is highly organized, detail-oriented, and interested in building a career in project management and professional services. Candidates with paralegal, legal administrative, construction, real estate, or other project coordination experience are encouraged to apply.

Requirements

What You’ll Do

Project Coordination

·         Support Project Managers throughout all phases of land development projects.

·         Track project schedules, deliverables, submissions, approvals, and outstanding action items.

·         Coordinate project information and communication between Project Managers, clients, consultants, contractors, attorneys, architects, and regulatory agencies.

·         Assist with coordinating project meetings, agendas, schedules, and follow-up items.

·         Maintain organized project documentation, correspondence, applications, and records.

·         Assist with coordinating outside consultants and project team members to keep assignments moving forward.

·         Monitor project deadlines and proactively communicate upcoming deliverables and outstanding items.

·         Assist Project Managers with day-to-day project logistics and administrative needs.

 

Client & Agency Coordination

·         Serve as a key point of contact for assigned project teams and assist with client communication.

·         Prepare and coordinate written correspondence with clients, attorneys, contractors, consultants, municipalities, and other outside agencies.

·         Assist with preparing and submitting jurisdictional and permitting applications.

·         Track application submissions, agency comments, approvals, and outstanding requirements.

·         Follow up with municipalities and regulatory agencies to help expedite project approvals.

·         Coordinate information and responses between Project Managers and outside agencies.

·         Provide professional and responsive service to clients and project partners.

 

Administrative & Financial Support

·         Assist Project Managers with project documentation, correspondence, meeting coordination, and record keeping.

·         Assist with reviewing subcontractor proposals, invoices, and other project-related documentation.

·         Organize project files and maintain accurate records throughout the project lifecycle.

·         Assist with tracking project expenses, invoices, and other administrative information.

·         Support Project Managers with reports, spreadsheets, presentations, and other project materials.

 

Team Support

·         Work collaboratively with Project Managers, engineers, surveyors, planners, landscape architects, and other members of the project team.

·         Manage multiple assignments and requests while maintaining attention to detail.

·         Communicate effectively when priorities or deadlines change.

·         Take initiative to identify outstanding tasks and help keep projects moving.

·         Support the firm's mission, vision, and values through professionalism, accountability, and a commitment to client service.

 

What We're Looking For

·         Bachelor's degree preferred, but not required.

·         Paralegal or legal administrative experience is preferred but not required.

·         Experience in construction, real estate, engineering, architecture, planning, or another project-based professional services environment is a plus.

·         Strong organizational and time-management skills.

·         Exceptional attention to detail and ability to keep track of multiple deadlines and priorities.

·         Strong written and verbal communication skills.

·         Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.

·         Ability to work independently while also collaborating effectively with a team.

·         Strong work ethic and willingness to learn.

·         Professional, responsive, and solutions-oriented approach to working with clients and project teams.

·         Ability to maintain organization and professionalism in a fast-paced environment.

Benefits

Why Join InSite Engineering?

At InSite, you'll gain hands-on experience working alongside experienced professionals and see how land development projects move from concept through approvals and construction.

 

This position provides a strong foundation for a career in project management, land development, engineering, planning, or professional services operations. You'll receive training and mentorship while developing valuable skills in project coordination, client communication, permitting, documentation, and business operations.

 

We believe in investing in our employees and providing opportunities to grow as the company grows. If you're organized, motivated, and enjoy being the person who keeps things moving, we'd love to hear from you.

PROJECT COORDINATOR
Insurcomm Restoration | Fortify Companies
Field-Based | Full-Time | Chantilly, VA

About Us

Insurcomm Restoration delivers complete restoration, reconstruction, and emergency response you can rely on when everything needs to go right. For more than 30 years, we have helped property owners, facility teams, and communities recover from fire, water, mold, storms, and environmental hazards.

As part of Fortify Companies, we are part of something bigger. Fortify’s roots are in restoration—helping families and businesses recover when disaster strikes. But we’re building something beyond recovery: a platform that aligns insurance carriers, property owners, and service providers across prevention, response, restoration, and rebuild.

We believe helping people rebuild after a loss is only half the job. Through our family of companies, we deliver coordinated care from prevention to restoration across 210+ markets nationwide, backed by Summit Partners. Our teams, technology, and local expertise come together so property owners and insurers get fewer losses, faster recoveries, and someone they can trust.

 

Our Brand Values

• Safety first, always: We hold ourselves to the highest standard to protect our team, clients, and communities
 • Showing up with a service heart: We help people move forward with empathy, respect, and unwavering commitment
 • Bringing the energy: We show up with urgency and a get‑it‑done mindset, owning every outcome
 • Predictability in the unpredictable: With standardized systems, we deliver consistency every time
 • Driving success together: By supporting one another, we strengthen relationships and drive results

About the Job

As a Project Coordinator, you play a critical administrative and operational role supporting mitigation projects from start to finish. Working remotely and in-person (~3-4 days per week) from our office, you provide the structure, organization, and communication that allows Project Managers and field teams to perform at their best.

This role is the backbone of the mitigation operation—coordinating schedules, maintaining accurate documentation, supporting financial and reporting processes, and ensuring clear, timely communication between internal teams, clients, vendors, and insurance partners. Your ability to take control behind the scenes ensures projects move forward efficiently and predictably during chaotic situations.

What You’ll Do

• Coordinate clerical, administrative, and accounting functions for mitigation and rebuild projects
 • Support Project Managers and Operations leadership with daily project coordination
 • Maintain accurate job files, notes, and documentation within PSA (our job management software)
 • Track mitigation and rebuild project schedules, appointments, inspections, material deliveries, subcontractor workflows, and overall project workflows from beginning to end
 • Coordinate office schedules and communicate with customers regarding arrivals, changes, or delays
 • Assist with collections processes, including deductibles, progress payments, and final payments when needed
 • Coordinate and communicate with insurance companies, adjusters, agents, vendors, and clients throughout the project lifecycle
 • Prepare, review, complete, and route project‑related forms, paperwork, purchase orders, and work orders
 • Perform project tracking and reporting, including schedules, metrics, and operational reports using Power BI
 • Provide quick, accurate responses to vendors, subcontractors, agents, and clients
 • Support office staff, production management, and sales teams as needed
 • Answer incoming calls, direct inquiries, and assist clients professionally and empathetically
 • Demonstrate a positive and professional image of the company through written, verbal, and visual communication
 • Apply all safety rules and regulations and help prevent work hazards
 • Perform other administrative and coordination duties as assigned

Requirements

Required

• Excellent time‑management and organizational skills
 • Strong written and verbal communication skills
 • Ability to manage multiple priorities in a fast‑paced environment
 • Professionalism, attention to detail, and reliability
 • Ability to apply basic mathematical and accounting concepts
 • Experience using job management systems; PSA experience strongly preferred
 • Experience creating, maintaining, or working with reports and dashboards; Power BI experience required
 • Reliable attendance and punctuality

Preferred

• Knowledge of the restoration or construction industry with emphasis on Xactimate experience
 • Experience supporting Project Managers or Operations teams
 • Experience coordinating insurance‑related workflows, including TPAs/program work
 • Associate’s degree and/or Bachelor’s degree preferred   

Benefits

• Comprehensive health, dental, and vision coverage
• 401(k) with company match
• Generous PTO and paid holidays
• Training and development opportunities
• Growth potential within a PE‑backed, expanding organization.

Culture & Opportunity

• In‑person, team‑based role supporting emergency remediation operations
 • Collaborative office environment closely aligned with field teams
 • Clear opportunity for growth into senior coordination, operations, or project management roles
 • Exposure to insurance‑driven mitigation and reconstruction workflows
 • A values‑driven organization that prioritizes people, safety, and accountability

Ready to Join Us?

If you thrive on organization, communication, and taking control when things are chaotic, we would love to hear from you. Join a team where your coordination skills play a direct role in helping people recover when it matters most.

Equal Opportunity Employer

Insurcomm Restoration and Fortify Companies are equal opportunity employers committed to creating an inclusive environment for all employees. We celebrate diversity and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. All qualified applicants will receive consideration for employment.

CYM Living - Where caring meets innovation. We are a national real estate firm with corporate headquarters in Chicago, IL, Indianapolis, IN, and just outside of New York City. Our mission is to provide our residents with an exceptional living experience, nurture a culture of community, and empower growth from within. As a vertically integrated firm, we lead with operations by taking a hands-on approach to real estate investment and property management. We accomplish our mission by incorporating data and technology with hyperlocal customer service to all units.

About the Role

The Capex Associate will oversee and manage capital expenditure projects across our Chicago portfolio. This role plays a key part in maintaining and enhancing the quality of our properties through unit turns, property upgrades, inspection repairs, and other capital improvements. The Capex Associate will manage the full project lifecycle—from initial bidding and scope development through execution and closeout—while ensuring timelines, budgets, and quality standards are consistently achieved.

Requirements

Key Responsibilities:

• Oversee third-party vendor work across multiple properties, including unit turns, capital improvement projects, remediation efforts, and violation repairs.
• Manage the full lifecycle of assigned projects—from bidding and scope development through execution and closeout—ensuring deadlines, budgets, and quality standards are achieved.
• Build and maintain strong relationships with vendors, holding them accountable for performance, cost, and adherence to company standards.
• Partner with on-site maintenance teams, property managers, and regional leadership to align priorities, communicate project status, and resolve issues effectively.
• Track project performance, budgets, and progress, providing regular updates and reports to leadership.
• Identify opportunities to streamline processes and improve efficiency in project execution.

Qualifications:

• Bachelor’s degree in Construction Management, Real Estate, Business, or related field preferred; equivalent experience considered.
• 2+ years of experience in capital projects, property management, construction, or related field.
• Strong project management skills with the ability to juggle multiple projects simultaneously.
• Proven experience managing vendors and contractors with a focus on accountability and performance.
• Excellent communication, negotiation, and relationship-building skills.
• Highly organized, detail-oriented, and proactive in problem-solving.

Benefits

• Salary range $80,000 - $85,000 annually (commensurate with experience)
• Comprehensive health, dental, and vision benefits.
• 401(k) with Generous Company Match
• Medical, Dental, and Vision Coverage
• Flexible Spending and Health Savings Accounts
• Short-Term Disability and Supplemental Life Insurance
• Employee Assistance Program
• Fitness and Well-Being Program
• Company-Paid Life Insurance and Long-Term Disability
• Paid Time Off (PTO), Paid Sick Time, and Paid Holidays

Diversified Services Network, Inc. (DSN) is seeking a full-time Project Coordinator – Agile & Waterfall to join our team in Mossville, IL. This is fully onsite, M-F. We offer full benefits, PTO, 401k, and more! If you're looking to grow your career within an extremely reputable, stable Fortune 100 company - let's talk!

Position Overview

The Project Coordinator partners with technical leads to deliver projects using both Agile and Waterfall methodologies. In this internal client-facing role, you will work with a wide variety of personalities, often under tight deadlines, keeping work organized, visible, and moving forward. Team structure varies by client engagement.

Key Responsibilities

• Lead project meetings, gather task updates from team members, and drive action items to completion
• Maintain and update Microsoft Project plans and DevOps boards
• Analyze changes to project plans, including week-over-week variances and critical path analysis
• Apply Scrum practices with the team to prioritize work, manage the customer backlog, and support continuous improvement
• Break complex information down into smaller, understandable, actionable pieces of work

Requirements

Required Qualifications

• Bachelor's degree in Business Administration or a related field
• AND 2–4 years of professional project coordination experience in both Agile/Scrum and traditional Waterfall project management

• Recent, hands-on experience with Microsoft Project and DevOps; candidates will be asked to demonstrate proficiency

Preferred Qualifications

• Prior experience supporting projects within a large, global industrial manufacturing organization

Soft Skills

• Excellent written and verbal communication with consistent follow-up
• Strong interpersonal and relationship-building skills
• High emotional intelligence
• Conflict resolution and management
• Problem-solving and adaptability
• Ability to influence and motivate others

Benefits

• 401(k)
• Dental insurance
• Vision Insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Paid Holidays

Please follow the link to our website for a list of job openings in Engineering, IT, Project Management, and more! (url removed)

Salary Expectations: $(phone number removed) annually

Job Description

About the role

As a project coordinator business operation, you will provide operations and administrative support for financial client's corporate construction projects.  Coordinate budgeting, process improvement, and other functions enabling the department to meet objectives in an effective and efficient manner. Develops recommendations to solve issues related to business operations.

This role is on site at our client's campus in Chicago, IL. 

What you´ll do

Monitors invoicing for expenses to ensure compliance with established policy, service contracts and other operating constraints. Works with appropriate departments to define and implement accounting standards for complex transactions or special projects.

Troubleshoots and resolves inquiries and requests from peers, vendors, and the client.

Reviews and monitors department processes and procedures to find opportunities to improve service delivery to customers. May network with external contacts to research and recommend practices.

Coordinates budget preparation. Researches and collects input from multiple resources. Compiles a variety of operating, financial and statistical information as needed to respond to requests.

Leads and facilitates communication of standard processes, policies, procedures, and initiatives to support operations. Establishes processes to share knowledge and implement process improvements. Facilitates process improvement by engaging appropriate resources in issue identification and resolution.

Requires strong attention to detail, time management, and a proactive attitude to deliver within strict deadlines.

Performs other duties as assigned.

Diversified Services Network, Inc. (DSN) is seeking a full-time Project Coordinator – Agile & Waterfall to join our team in Mossville, IL. This is fully onsite, M-F. We offer full benefits, PTO, 401k, and more! If you're looking to grow your career within an extremely reputable, stable Fortune 100 company - let's talk!

Position Overview

The Project Coordinator partners with technical leads to deliver projects using both Agile and Waterfall methodologies. In this internal client-facing role, you will work with a wide variety of personalities, often under tight deadlines, keeping work organized, visible, and moving forward. Team structure varies by client engagement.

Key Responsibilities

• Lead project meetings, gather task updates from team members, and drive action items to completion
• Maintain and update Microsoft Project plans and DevOps boards
• Analyze changes to project plans, including week-over-week variances and critical path analysis
• Apply Scrum practices with the team to prioritize work, manage the customer backlog, and support continuous improvement
• Break complex information down into smaller, understandable, actionable pieces of work

Requirements

Required Qualifications

• Bachelor's degree in Business Administration or a related field
• AND 2–4 years of professional project coordination experience in both Agile/Scrum and traditional Waterfall project management

• Recent, hands-on experience with Microsoft Project and DevOps; candidates will be asked to demonstrate proficiency

Preferred Qualifications

• Prior experience supporting projects within a large, global industrial manufacturing organization

Soft Skills

• Excellent written and verbal communication with consistent follow-up
• Strong interpersonal and relationship-building skills
• High emotional intelligence
• Conflict resolution and management
• Problem-solving and adaptability
• Ability to influence and motivate others

Benefits

• 401(k)
• Dental insurance
• Vision Insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Paid Holidays

Please follow the link to our website for a list of job openings in Engineering, IT, Project Management, and more! (url removed)

Salary Expectations: $(phone number removed) annually

AdMed is an award winning, integrated agency that designs and delivers modern training tools for pharmaceutical, biotech, diagnostic and medical products, with one goal: to ensure that healthcare professionals, sales teams, employees and consumers understand what they need to know regarding the science behind their products. This is tomorrow’s teaching like you’ve imagined it – with proven results. AdMed has over 30 years of industry experience and we are looking for a dynamic, passionate, experienced Project Coordinator!

The Project Coordinator is responsible for consistent submission success. They have full knowledge of all client submission requirements, are responsible for working with content developer and project manager in assembling all submission components including the tagging, linking and uploading of submission files and support materials.

Job Duties & Responsibilities

• Work closely with Project Management, Business Development, Content, and Production teams.

• Partner closely with account teams to assist in preparation of submissions, including training on and managing all interaction with client-side systems.

• Lead management of personnel assignment for tasks associated with client-side systems.

• Ensure the accuracy and integrity of company reference library use on all client-side systems.

• Specialize in all client-side submission portals and protocols.

• Regularly maintain a submission calendar to ensure timely submissions and to give teams a real-time view of projects.

• Support representation of project status during client meetings and work with project management on key submission dates for status/project plans.

Requirements

Essential Functions

The following requirements are representative of the knowledge, skill, and/or ability required to perform this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent people/team-building skills and the ability to work with a wide range of people.

• Strong verbal and written communication and interpersonal skills.

• Ability to handle multiple projects and meet all deadlines.

• Ability to work in a fast-paced, deadline-oriented environment; good organizational, multitasking, and prioritizing skills.

• Ability to accurately review complex materials including texts, graphics, audio, and videos with excellent attention to detail.

Education

Bachelor’s degree in marketing/business or science-related field.

Benefits

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Diversified Services Network, Inc. (DSN) is seeking a full-time Project Coordinator to join our fully onsite team in Mossville, IL. We offer full benefits, PTO, 401k, and more! If you're looking to grow your career within an extremely reputable, stable Fortune 100 company - let's talk!

Position Overview

The Project Coordinator partners with project leads to plan, coordinate, and deliver projects across the organization. This role brings an analytical mindset to keeping teams aligned, organized, and moving forward, serving as a central point of coordination between the project team, leadership, and stakeholders.

Key Responsibilities

• Maintain project plans and schedules in Microsoft Project or Azure DevOps.

• Support projects using both Waterfall and Agile project management methodologies.

• Plan, schedule, and facilitate Agile events, including daily stand-ups, sprint planning, and retrospectives.

• Coordinate and lead regular project update meetings, tracking action items and driving them to completion.

• Communicate project status to the team and stakeholders through MS Teams and email.

• Partner with the product owner/service request manager and stakeholders to ensure the team's work consistently delivers value.

• Identify and remove blockers and impediments to the team's progress.

• Capture and aggregate project data to support the team's development and provide management with information that informs strategic decisions.

• Foster a team environment of self-organization, high visibility, ownership, and continuous improvement.

Requirements

Education & Experience

• Bachelor's degree in Business Administration or a related field.

• 5–7 years of professional project management or project coordination experience.

• Scrum Master or PMP certification preferred, but not required.

Required Qualifications

• Extensive knowledge of project management software (MS Project) and Microsoft Office (Excel, Word, PowerPoint).

• Basic knowledge of business and management principles involved in strategic planning, resource allocation, and production methods.

• Proficient typing speed.

• Strong verbal and written communication skills.

• Strong meeting facilitation skills and the ability to influence others without direct authority.

• Ability to work independently and manage time effectively.

• Problem-solving skills and attention to detail.

• Strong organizational and interpersonal skills.

• Ability to work collaboratively in a team environment.

Benefits

• 401(k)
• Dental insurance
• Vision Insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Paid Holidays

Please follow the link to our website for a list of job openings in Engineering, IT, Project Management, and more! (url removed)

Salary Expectations: $(phone number removed) annually

Title: Project Coordinator 
Pay Rate: $20 - $30 hr. W2
Location: Richmond, VA 
Duration: 9 Months 

Description: In this role, the individual reviews requests to add and modify supplier profiles in the vendor master while ensuring team metrics are consistently met or exceeded. Additionally, the Specialist supports operational excellence by identifying and driving continuous process improvements.
We cultivate a supportive atmosphere where inclusion and belonging are central to our associate experience. By embracing a variety of perspectives and capitalizing on the unique talents of our team members, we strive to deliver outstanding results for our clients.

Key Responsibilities:
Supplier Onboarding & Maintenance: Review, validate, and process requests to add or modify supplier information in the vendor master database to ensure data accuracy and integrity.
Compliance & Research: Perform required compliance vetting (e.g., tax, sanction, and risk checks) and conduct payables or vendor-related research.
Supplier Enablement: Provide high-touch support to enable suppliers on procurement platforms, specifically Coupa.
Process Innovation: Act as a change agent by challenging the status quo, disrupting inefficient processes, and leading process improvement initiatives within the Ops value stream.
Problem Solving: Identify innovative solutions to resolve complex system and operational challenges across multiple platforms.
Stakeholder Engagement: Build strong relationships and collaborate effectively with internal customers, vendors, and cross-functional leadership to inform and influence positive outcomes.
Basic Qualifications:
3+ years Customer Service Experience
5+ years of experience with Google Suite
5+ years of experience in Corporate Procurement or Supply Chain Ops
3+ years of experience with Enterprise Financial and Procurement systems - Coupa
Strong verbal and written communication skills with a track record of building positive vendor relationships
Demonstrated ability to collaborate in a diverse, team-oriented environment

Job Description

The Project Coordinator I assists the Project Manager in delivery of small- to large-scale capital design and construction projects in biopharmaceutical, pharmaceutical, and other advanced technology markets. This role will assist with directing and coordinating with internal and external architects and engineers; and will interface with clients, construction managers, subcontractors, and vendors. Project size will vary and will consist of both existing building renovations/retrofits and new construction.

Responsibilities

• Assists the Project Manager in delivery of small- to large-scale capital design and construction projects in biopharmaceutical, pharmaceutical, and other advanced technology markets
• Assist with directing and coordinating with internal and external architects and engineers
• Interface with clients, construction managers, subcontractors, and vendors
• Handle multiple tasks and have business and personnel management skills

Our client, a Financial company, is looking for a Senior Project Coordinator - General for their Richmond, VA location.
 
Responsibilities:

• In this role, the individual reviews requests to add and modify supplier profiles in the vendor master while ensuring team metrics are consistently met or exceeded.
• Additionally, the Specialist supports operational excellence by identifying and driving continuous process improvements.
• We cultivate a supportive atmosphere where inclusion and belonging are central to our associate experience.
• By embracing a variety of perspectives and capitalizing on the unique talents of our team members, we strive to deliver outstanding results for our clients.
• Supplier Onboarding & Maintenance: Review, validate, and process requests to add or modify supplier information in the vendor master database to ensure data accuracy and integrity.
• Compliance & Research: Perform required compliance vetting (e.g., tax, sanction, and risk checks) and conduct payables or vendor-related research.
• Supplier Enablement: Provide high-touch support to enable suppliers on procurement platforms, specifically Coupa.
• Process Innovation: Act as a change agent by challenging the status quo, disrupting inefficient processes, and leading process improvement initiatives within the Ops value stream.
• Problem Solving: Identify innovative solutions to resolve complex system and operational challenges across multiple platforms.
• Stakeholder Engagement: Build strong relationships and collaborate effectively with internal customers, vendors, and cross-functional leadership to inform and influence positive outcomes.

 
Requirements:

• 1+ years Customer Service Experience
• 1+ years of experience with Google Suite
• 1+ years of experience in Corporate Procurement or Supply Chain Ops
• 1+ years of experience with Enterprise Financial and Procurement systems (e.g., Coupa, PeopleSoft)
• Strong verbal and written communication skills with a track record of building positive vendor relationships
• Demonstrated ability to collaborate in a diverse, team-oriented environment.

 
Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities

Why Should You Apply?

• Health Benefits
• Referral Program