Administrative Jobs

The law firm of Marshall Dennehey seeks a full time Litigation Support Specialist I with 3+ years of experience for its Scranton, PA office.

Position Summary:

The Litigation Support Specialist plays a crucial role in providing administrative and operational support to legal teams within the firm. This position involves assisting lawyers and legal professionals with various tasks, including document preparation, case management, and client communication. The Litigation Support Specialist must possess strong organizational skills, attention to detail, and a solid understanding of legal terminology and procedures.

RESPONSIBILITIES:

Document Preparation: Draft, review, and proofread legal documents, including pleadings, and correspondence, ensuring accuracy and adherence to formatting guidelines.

Case Management: Assist in managing files and legal databases, such as medical record subpoena charts, organizing documents, maintaining electronic and physical files, and tracking deadlines and court appearances.

Client Communication: Communicate with clients, opposing counsel, and experts to schedule appointments, relay messages, and provide updates on case status as directed by attorneys.

Case Related Fact Investigation at the direction of the attorney and/or paralegal.

Administrative Support: Provide administrative assistance to legal professionals, including managing calendars, scheduling meetings, preparing expense reports, and handling incoming calls and correspondence. With the ability to re-assign these tasks for the administrative assistant and/or project assistant on their team.

Billing and Timekeeping: Record billable hours and assist in facilitating processing of vendor invoices.

Court Filings: At the direction of the attorneys, prepare and file legal documents with courts.

Guideline Compliance: Assist in ensuring compliance with all client guidelines.

Technology Support: Utilize legal software and technology tools for document management, e-discovery, and case tracking, providing technical support to legal staff as needed.

Team Collaboration: Collaborate with attorneys, paralegals, and other legal support staff to facilitate efficient workflow and effective communication within the legal department.

REQUIRED SKILLS:

• Excellent communication skills, both verbal and written.
• Ability to prioritize tasks, manage multiple deadlines, and work effectively under pressure.
• Attention to detail and high level of accuracy in all work tasks.
• Discretion and respect for confidentiality of sensitive information.
• Proficiency in Microsoft Office Suite and legal software applications.
• Strong knowledge of legal terminology, procedures, and documentation.

EDUCATION AND EXPERIENCE:

• At least 3 years administrative law firm experience.

Firm offers a sound future, competitive salary, and an excellent benefits package.

Qualified candidates should submit cover letter and resume for consideration.

We are an Equal Opportunity Employer AA/M/F/D/V

#mdadm

What would you do? – The Specifics

• Ensures high quality customer service while following all safety protocols.
• Ensures a smooth flow of customers through the store.
• Answers, screens, and forwards incoming phone calls in accordance with National Vision protocol.
• Processes and understands managed care plans while obtaining document information from the insurance company as needed.
• Provides customers basic and accurate information.
• Schedules and confirms appointments, follow-up visits and classes.
• Files all patient records daily and pulls patient files for the next day's appointments.
• Checks order status and notifies customers when orders are in or of any delays.
• Keeps reception area tidy and presentable with all necessary materials.
• Receives, sorts, distributes daily mail/deliveries and maintains inventory of office supplies.
• Participates in regularly scheduled mandatory communication meetings. 

 Are you the right fit? – The Suitable Talent

• Experience as a Receptionist, Front Office Representative or similar role preferred but not required.
• 0-2 years related experience or training preferred.
• Experience handling multiple phone lines preferred.
• Strong customer service skills required
• Strong organizational skills required

Education:  High School Diploma or equivalent.

At National Vision, we reward hard work with competitive pay, bonus opportunities, and a benefits package to support you and your family now and in the future.  

Our Benefits Include: 

• 401k retirement savings with company match and stock purchase plan 
• Paid sick time 
• Parental leave 
• Employee eyewear discount 
• College scholarship program 

Focus on Professional Growth and Career Fulfillment: 

• Training programs available 
• Access to educational courses 
• Emphasis on internal promotions and career advancement

At National Vision, you’ll enjoy more than just a job – you’ll have the chance to thrive in a rewarding career, surrounded by a supportive team and endless opportunities for growth. Join us today and see your future clearly! 

We are an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics.

America's Best is part of National Vision, one of the largest optical retailers in the United States. The America’s Best brand continues to grow with over 1,000 stores and counting. Each location combines both parts of the optical equation – eyewear and eye care – into one excellent experience at a single low price.

For more details about America's Best, visit AmericasBest.com.

At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible.

As the face of our stores, Receptionists are responsible for greeting and welcoming customers in a friendly manner as soon as they arrive at the store. They keep organized patient records and help patient schedules flow smoothly. They’re the glue to our operations, helping everyone to stay on track. The role provides prompt, courteous service to customers either on the phone or in person.

How would you like Sundays off? Yes, every Sunday we’re closed!

The Senior Administrative Assistant is an individual contributor role that provides administrative and basic technical support to the VP of Information Research (IR), the IR leadership team, and their extended team. They are an integral part of the IR assistant team. This role helps ensure smooth day‑to‑day operation of VP, IR activities by coordinating schedules and meetings, maintaining documentation and trackers, and supporting routine building and business processes.

Responsibilities:

• Provide calendar and meeting support for VP, IR, leadership team and the broader IR team and visitors, including scheduling, rescheduling, and coordinating logistics for in‑person and virtual meetings. 
• Prepare, format, and proofread IR‑related documents, presentations, spreadsheets, and reports, ensuring accuracy and consistency.
• Maintain organized electronic filing and shared repositories for IR documentation (e.g., team files, meeting notes, standard procedures, project trackers).
• Support basic data entry and updates in IT trackers, logs, or systems (e.g., project lists, asset, or request trackers) as directed.
• Assist with coordination of IR team events, workshops, and training sessions, including agendas, attendee lists, materials, and local logistics.
• Help process routine administrative tasks such as invoices, purchase requests, basic vendor documentation, and expense reports in alignment with established processes.
• Monitor and help coordinate local IR office or team supplies (e.g., standard office materials, meeting materials) according to guidelines.
• Support onboarding logistics for new members of the IR team (scheduling introductions, sharing team materials/checklists, helping with standard setup steps as directed by IR staff).
• Assist the IR leaders and team in travel scheduling and processing of expense reports. 
• Perform other administrative duties as assigned to support the effectiveness of the IR organization.
• Serve as a point of contact for building issues. Communicate security issues, cleaning needs, and maintenance requests through the proper channels. 

Required:

• High school diploma or equivalent.
• Experience in an executive administrative or support role or technical environment, or relevant training.
• Proficiency with standard office software and collaboration tools (email, calendar, word processing, presentations, spreadsheets, and virtual meeting tools). MS Word, Excel, PowerPoint, Teams.
• Strong organizational skills with attention to detail and accuracy.
• Clear written and verbal communication skills.
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast‑paced environment.
• Demonstrated ability to handle confidential information with discretion.
• Key Competencies:
  • Service orientation and responsiveness to stakeholder needs.
  • Collaboration and teamwork across functions and locations.
  • Problem‑solving and resourcefulness.
  • Flexibility, learning agility, and comfort with technology. 

Preferred:

• Prior experience supporting a technology function or other technical team.
• Familiarity with common technology or business systems (for example, ticketing, asset, or document management tools) as a user.
• Experience supporting multiple stakeholders or leaders simultaneously.
• Ability to work independently with minimal day‑to‑day direction while knowing when to seek clarification.

​Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​
• This job is eligible to participate in our short-term incentive programs. ​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of  any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. ​

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

The law firm of Marshall Dennehey seeks a full time Litigation Support Specialist II with 5+ years of experience for its Philadelphia, PA office.

Position Summary:

The Litigation Support Specialist II plays a crucial role in providing administrative and operational support to legal teams within the firm. This position involves assisting lawyers and legal professionals with various tasks, including document preparation, case management, and client communication. The Litigation Support Specialist II must possess strong organizational skills, attention to detail, and a solid understanding of legal terminology and procedures. The Litigation Support Specialist II position has a minimal billing requirement of 50 hours or less. In addition to working with the attorneys, the Litigation Support Specialist II may take on assignments from the paralegal assigned to their work group.

RESPONSIBILITIES:

• Document Preparation: Draft, review, and proofread legal documents, including pleadings, and correspondence, ensuring accuracy and adherence to formatting guidelines.
• Case Management: Assist in managing files and legal databases, such as medical record subpoena charts, organizing documents, maintaining electronic and physical files, and tracking deadlines and court appearances.
• Client Communication: Communicate with clients, opposing counsel, and experts to schedule appointments, relay messages, and provide updates on case status as directed by attorneys.
• Case Related Fact Investigation at the direction of the attorney and/or paralegal.
• Administrative Support: Provide administrative assistance to legal professionals, including managing calendars, scheduling meetings, preparing expense reports, and handling incoming calls and correspondence. With the ability to re-assign these tasks for the administrative assistant and/or project assistant on their team.
• Billing and Timekeeping: Record billable hours and assist in facilitating processing of vendor invoices.
• Court Filings: At the direction of the attorneys, prepare and file legal documents with courts.
• Guideline Compliance: Assist in ensuring compliance with all client guidelines.
• Technology Support: Utilize legal software and technology tools for document management, e-discovery, and case tracking, providing technical support to legal staff as needed.
• Team Collaboration: Collaborate with attorneys, paralegals, and other legal support staff to facilitate efficient workflow and effective communication within the legal department.

REQUIRED SKILLS:

• Strong knowledge of legal terminology, procedures, and documentation.
• Proficiency in Microsoft Office Suite and legal software applications.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.

EDUCATION AND EXPERIENCE:

• Bachelor's degree in Legal Studies, Paralegal Studies, Business Administration or related field preferred or 5 years administrative law firm experience.

Firm offers a sound future, competitive salary, and an excellent benefits package.

Qualified candidates should submit cover letter and resume for consideration.

We are an Equal Opportunity Employer AA/M/F/D/V

#mdadm

AECOM is actively seeking a highly motivated Proposal Operations Specialist to join our Buildings and Places (B+P) group in our Arlington, VA office; however, this position can be fully Remote. This position will provide administrative support to Program Managers, Capture Managers, Client Account Managers, and practice leadership throughout the opportunity and proposal lifecycle. The position will help maintain consistency, accountability, and visibility across active pursuits by coordinating proposal activities, maintaining key information, tracking outstanding actions, and reporting status and risks to practice leadership.

This position offers the flexibility of a remote work schedule and can be based from a variety of locations in the US where AECOM has an office.

Although the position is primarily remote periodic travel may be required for client meetings, key project milestones, onsite collaboration sessions, or other business‑critical activities. Travel is expected to be occasional and scheduled in advance

AECOM is a leader in the global data center consulting industry with robust teams in the Americas, Europe, Africa, Asia, and Australia.  In this role, you will have the opportunity to work with our teams around the world on high-profile, fast-paced data center projects for global clients.  This is a hands-on, client-facing role with an opportunity for upward career mobility.  

Key Responsibilities:

• Coordinate new opportunity intake and maintain accurate pursuit records, including opportunity status, discernment decisions, Capture Manager and Program Manager assignments, key milestones, client communications, and required follow-up actions.
• Support initial proposal setup, organize required documentation, maintain proposal schedules and checklists, and track compliance with established proposal and project setup procedures.
• Coordinate inputs from Program Managers, Capture Managers, technical disciplines, finance, and other contributors; track deadlines and outstanding actions; document decisions; and escalate potential schedule or process issues.
• Coordinate pursuit staffing plans, collect and maintain employee raw labor rates and other pricing inputs, track proposed team members, and maintain current resumes and qualifications for use in proposals.
• Coordinate and maintain historical project fee, spend, staffing, duration, and other relevant information to support development and validation of future proposal budgets.
• Track communication, staffing requests, pricing inputs, commitments, and outstanding actions associated with domestic and international production and delivery teams supporting project pursuits.
• Maintain current reporting on active pursuits, upcoming deadlines, outstanding actions, staffing or pricing gaps, client and contractual matters, and items requiring leadership attention.
• Process Improvement: Support continuous improvement of proposal templates, trackers, checklists, reporting tools, and standard operating procedures to improve consistency and proposal turnaround.
• Issue Escalation: Identify and escalate missed deadlines, incomplete information, resource conflicts, process gaps, and other issues that could impact proposal delivery.

Minimum Qualifications:

• BA/BS + 4 YORE or demonstrated equivalency of experience and/or education          
• Experience supporting proposals, pursuits, business development, project operations, or similar activities within a professional services environment.
• Demonstrated ability to coordinate multiple concurrent activities, stakeholders, and deadlines.
• Strong organizational skills with attention to detail and follow-through.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel, Word, PowerPoint, Teams, SharePoint, and related business collaboration tools.
• Ability to organize and maintain complex project, staffing, financial, and client information.
• Ability to communicate effectively with project teams, senior leadership, finance, technical professionals, and geographically dispersed teams. 

Preferred Qualifications:

• Bachelor's degree in Business, Marketing, Communications, Architecture, Engineering, Construction Management, or a related discipline, or equivalent relevant experience.
• Local to AECOM’s Arlington, VA office.
• Direct experience supporting data center projects.
• Experience within the architecture, engineering, construction, data center, mission-critical, or professional services industry.
• Experience supporting multidisciplinary proposals or complex project pursuits.
• Familiarity with professional services staffing plans, labor rates, fee development, and proposal budgets.
• Experience understanding client contracts, Master Service Agreements, account information, or commercial documentation.
• Experience coordinating with international or remote production and delivery teams.
• Experience developing or maintaining dashboards, automated trackers, Power BI reporting, or similar tools.

• Relocation is not available for this role.
• Sponsorship for U.S. employment authorization is not available now or in the future for this position.
• THIS POSTING IS FOR A CURRENT VACANCY, AND AECOM INTENDS TO FILL THIS  POSITION BY FEBRUARY 1, 2027.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

What would you do? – The Specifics

• Ensures high quality customer service while following all safety protocols.
• Ensures a smooth flow of customers through the store.
• Answers, screens, and forwards incoming phone calls in accordance with National Vision protocol.
• Processes and understands managed care plans while obtaining document information from the insurance company as needed.
• Provides customers basic and accurate information.
• Schedules and confirms appointments, follow-up visits and classes.
• Files all patient records daily and pulls patient files for the next day's appointments.
• Checks order status and notifies customers when orders are in or of any delays.
• Keeps reception area tidy and presentable with all necessary materials.
• Receives, sorts, distributes daily mail/deliveries and maintains inventory of office supplies.
• Participates in regularly scheduled mandatory communication meetings. 

 Are you the right fit? – The Suitable Talent

• Experience as a Receptionist, Front Office Representative or similar role preferred but not required.
• 0-2 years related experience or training preferred.
• Experience handling multiple phone lines preferred.
• Strong customer service skills required
• Strong organizational skills required

Education:  High School Diploma or equivalent.

At National Vision, we reward hard work with competitive pay, bonus opportunities, and a benefits package to support you and your family now and in the future.  

Our Benefits Include: 

• 401k retirement savings with company match and stock purchase plan 
• Paid sick time 
• Parental leave 
• Employee eyewear discount 
• College scholarship program 

Focus on Professional Growth and Career Fulfillment: 

• Training programs available 
• Access to educational courses 
• Emphasis on internal promotions and career advancement

At National Vision, you’ll enjoy more than just a job – you’ll have the chance to thrive in a rewarding career, surrounded by a supportive team and endless opportunities for growth. Join us today and see your future clearly! 

We are an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics.

America's Best is part of National Vision, one of the largest optical retailers in the United States. The America’s Best brand continues to grow with over 1,000 stores and counting. Each location combines both parts of the optical equation – eyewear and eye care – into one excellent experience at a single low price.

For more details about America's Best, visit AmericasBest.com.

At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible.

As the face of our stores, Receptionists are responsible for greeting and welcoming customers in a friendly manner as soon as they arrive at the store. They keep organized patient records and help patient schedules flow smoothly. They’re the glue to our operations, helping everyone to stay on track. The role provides prompt, courteous service to customers either on the phone or in person.

How would you like Sundays off? Yes, every Sunday we’re closed!

What would you do? – The Specifics

• Ensures high quality customer service while following all safety protocols.
• Ensures a smooth flow of customers through the store.
• Answers, screens, and forwards incoming phone calls in accordance with National Vision protocol.
• Processes and understands managed care plans while obtaining document information from the insurance company as needed.
• Provides customers basic and accurate information.
• Schedules and confirms appointments, follow-up visits and classes.
• Files all patient records daily and pulls patient files for the next day's appointments.
• Checks order status and notifies customers when orders are in or of any delays.
• Keeps reception area tidy and presentable with all necessary materials.
• Receives, sorts, distributes daily mail/deliveries and maintains inventory of office supplies.
• Participates in regularly scheduled mandatory communication meetings. 

 Are you the right fit? – The Suitable Talent

• Fluent in reading and speaking both English and Spanish.
• Experience as a Receptionist, Front Office Representative or similar role preferred but not required.
• 0-2 years related experience or training preferred.
• Experience handling multiple phone lines preferred.
• Strong customer service skills required.
• Strong organizational skills required.

At National Vision, we reward hard work with competitive pay, bonus opportunities, and a comprehensive benefits package to support you and your family now and in the future.  

Our Benefits Include: 

• Health & Dental Insurance 
• 401k Retirement Savings 
• Flex Spending Account 
• Generous Paid Time Off & Company Holidays 
• Parental Leave
• Employee Eyewear Discount
• Overtime pay when applicable

Focus on Professional Growth and Career Fulfillment: 

• Training programs available 
• Access to educational courses 
• Emphasis on internal promotions and career advancement

At National Vision, you’ll enjoy more than just a job – you’ll have the chance to thrive in a rewarding career, surrounded by a supportive team and endless opportunities for growth. Join us today and see your future clearly! 

We are an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics.

America's Best is part of National Vision, one of the largest optical retailers in the United States. The America’s Best brand continues to grow with over 1,000 stores and counting. Each location combines both parts of the optical equation – eyewear and eye care – into one excellent experience at a single low price.

For more details about America's Best, visit AmericasBest.com.

At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible.

As the face of our stores, Receptionists are responsible for greeting and welcoming customers in a friendly manner as soon as they arrive at the store. They keep organized patient records and help patient schedules flow smoothly. They’re the glue to our operations, helping everyone to stay on track. The role provides prompt, courteous service to customers either on the phone or in person.

In your role as a real estate data entry operator, you will play a crucial role in upkeep and updating our database. In order to maintain correct and current records, you will be responsible for accurately entering a variety of data. The ideal candidate for this role will have strong organizational skills, a sharp eye for detail, and the capacity to work independently in a remote setting.

Pay: $26.81 - $29.97 per hour

Responsibilities

• Update and add transactions, client information, and real estate data to the database.
• Examine and amend data to make sure it is accurate and comprehensive.
• Collaborate with your teammates to resolve any discrepancies found in the data.
• Be mindful of privacy and abide by data security regulations.
• Assist in creating reports and presentations using the data acquired.
• Performing secretarial duties entails filing, monitoring office supplies, scanning, and printing as needed.

• A high school certificate or its equivalent; a bachelor's degree is ideal but not necessary.
• Solid background in data entry or a related field.
• Strong command of the language and procedures used in real estate.
• A strong command of computers, including the MS Office suite and data input programs.
• Remarkable precision and attention to detail.
• The capacity to operate autonomously with little guidance.
• Outstanding organizing and time management skills.
• Good communication abilities, particularly while working in a remote team.

REMAX Hawaii is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines.

REMAX Hawaii (formerly Better Homes and Gardens Real Estate Advantage Realty) provides comprehensive residential real estate services across Oahu and Maui. 

Celebrating 20 years of doing business in Hawaii, locally owned REMAX Hawaii has 6 offices across Oahu and Maui in Kahala, Kailua, Kakaako, Haleiwa, Kapolei and Wailuku with over 200 employees and licensed agents. 

They have created a clear strong corporate culture which has been a key to the growth and success of our company. Their agents and support staff are client centric and put the clients’ needs ahead of their own. Their core values of honesty, transparency, collaboration, commitment, charity, innovation and strong work ethic are communicated to the agents and employees from the initial interview and throughout every company interaction

Voted Hawaii’s Best Real Estate Firm the past 13 years and a Best of Honolulu Company for 11 years. The company was also recognized as one the Best Places to Work by Hawaii Business magazine for the 6th year in a row.

Learn more at http://remaxhawaii.com

In your role as a real estate data entry operator, you will play a crucial role in upkeep and updating our database. In order to maintain correct and current records, you will be responsible for accurately entering a variety of data. The ideal candidate for this role will have strong organizational skills, a sharp eye for detail, and the capacity to work independently in a remote setting.

Pay: $26.81 - $29.97 per hour

Responsibilities

• Update and add transactions, client information, and real estate data to the database.
• Examine and amend data to make sure it is accurate and comprehensive.
• Collaborate with your teammates to resolve any discrepancies found in the data.
• Be mindful of privacy and abide by data security regulations.
• Assist in creating reports and presentations using the data acquired.
• Performing secretarial duties entails filing, monitoring office supplies, scanning, and printing as needed.

• A high school certificate or its equivalent; a bachelor's degree is ideal but not necessary.
• Solid background in data entry or a related field.
• Strong command of the language and procedures used in real estate.
• A strong command of computers, including the MS Office suite and data input programs.
• Remarkable precision and attention to detail.
• The capacity to operate autonomously with little guidance.
• Outstanding organizing and time management skills.
• Good communication abilities, particularly while working in a remote team.

REMAX Hawaii is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines.

REMAX Hawaii (formerly Better Homes and Gardens Real Estate Advantage Realty) provides comprehensive residential real estate services across Oahu and Maui. 

Celebrating 20 years of doing business in Hawaii, locally owned REMAX Hawaii has 6 offices across Oahu and Maui in Kahala, Kailua, Kakaako, Haleiwa, Kapolei and Wailuku with over 200 employees and licensed agents. 

They have created a clear strong corporate culture which has been a key to the growth and success of our company. Their agents and support staff are client centric and put the clients’ needs ahead of their own. Their core values of honesty, transparency, collaboration, commitment, charity, innovation and strong work ethic are communicated to the agents and employees from the initial interview and throughout every company interaction

Voted Hawaii’s Best Real Estate Firm the past 13 years and a Best of Honolulu Company for 11 years. The company was also recognized as one the Best Places to Work by Hawaii Business magazine for the 6th year in a row.

Learn more at http://remaxhawaii.com

In your role as a real estate data entry operator, you will play a crucial role in upkeep and updating our database. In order to maintain correct and current records, you will be responsible for accurately entering a variety of data. The ideal candidate for this role will have strong organizational skills, a sharp eye for detail, and the capacity to work independently in a remote setting.

Pay: $26.81 - $29.97 per hour

Responsibilities

• Update and add transactions, client information, and real estate data to the database.
• Examine and amend data to make sure it is accurate and comprehensive.
• Collaborate with your teammates to resolve any discrepancies found in the data.
• Be mindful of privacy and abide by data security regulations.
• Assist in creating reports and presentations using the data acquired.
• Performing secretarial duties entails filing, monitoring office supplies, scanning, and printing as needed.

• A high school certificate or its equivalent; a bachelor's degree is ideal but not necessary.
• Solid background in data entry or a related field.
• Strong command of the language and procedures used in real estate.
• A strong command of computers, including the MS Office suite and data input programs.
• Remarkable precision and attention to detail.
• The capacity to operate autonomously with little guidance.
• Outstanding organizing and time management skills.
• Good communication abilities, particularly while working in a remote team.

REMAX Hawaii is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines.

REMAX Hawaii (formerly Better Homes and Gardens Real Estate Advantage Realty) provides comprehensive residential real estate services across Oahu and Maui. 

Celebrating 20 years of doing business in Hawaii, locally owned REMAX Hawaii has 6 offices across Oahu and Maui in Kahala, Kailua, Kakaako, Haleiwa, Kapolei and Wailuku with over 200 employees and licensed agents. 

They have created a clear strong corporate culture which has been a key to the growth and success of our company. Their agents and support staff are client centric and put the clients’ needs ahead of their own. Their core values of honesty, transparency, collaboration, commitment, charity, innovation and strong work ethic are communicated to the agents and employees from the initial interview and throughout every company interaction

Voted Hawaii’s Best Real Estate Firm the past 13 years and a Best of Honolulu Company for 11 years. The company was also recognized as one the Best Places to Work by Hawaii Business magazine for the 6th year in a row.

Learn more at http://remaxhawaii.com

AECOM is seeking a Data Center Practice Administrator to provide operational and administrative support to a growing, geographically distributed practice. This role is well suited for a highly organized professional who enjoys coordinating priorities, improving processes, and helping teams work effectively.

The successful candidate will bring strong communication, follow-through, and problem-solving skills, with the ability to manage multiple priorities in a collaborative, fast-paced environment.

This is a remote position open to candidates across the United States, with a hybrid option available for those near an AECOM office.

Key Responsibilities:

Team and Operational Support

• Support day-to-day practice operations and administrative activities.
• Coordinate team onboarding and other employee-related processes.
• Maintain accurate, organized information to support leadership planning and decision-making.

Planning and Coordination

• Support workload planning, reporting, and the coordination of business priorities.
• Organize meetings, communications, and follow-up activities.
• Build effective working relationships with team members and stakeholders across the organization.

Process and Information Management

• Help maintain consistent, efficient administrative processes and team resources.
• Support the organization and accessibility of practice information and materials.
• Identify opportunities to improve coordination and operational effectiveness.

Additional Support

• Assist with team events, external engagements, and special initiatives as needed.
• Provide responsive administrative support while managing sensitive information with discretion.

Minimum Qualifications:

• Associate’s degree and a minimum of 8 years of relevant experience or demonstrated equivalency of education and experience.
• Experience supporting business operations, administration, project coordination, recruiting coordination, or related functions.
• Strong organizational and project tracking skills.
• Experience managing multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Teams, Outlook, Excel, and SharePoint.

Preferred Qualifications:

• Experience supporting leadership teams and cross-functional organizations.
• Experience maintaining reporting dashboards and operational trackers.
• Strong attention to detail and follow-through.
• Experience with Salesforce.
• Experience with Workday or similar HR systems.
• Experience coordinating onboarding, recruiting, or workforce planning activities.
• Ability to work independently in a remote environment.
• Experience supporting engineering, architecture, consulting, construction, or professional services organizations.

• Relocation is not available for this role
• Sponsorship for U.S. employment authorization is not available now or in the future for this position.
• THIS POSTING IS FOR A CURRENT VACANCY, AND AECOM INTENDS TO FILL THIS POSITION BY JANUARY 15, 2027.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.