receptionist Jobs

Title: PERSONALIZED SERVICES CLERK Location: United States-Illinois-Great Lakes Job Number: 260002F8 Job Summary: Duties and Responsibilities: Performs all or some of the following related duties as assigned: BARBER BEAUTY SHOP Serves as receptionist in the Barber Beauty shop answering phones scheduling appointments. Keeps track of barber beauty tickets tracks productivity and daily record keeping as needed. Works with stylist and vendors in maintaining shop inventories initiating replenishment conducting monthly inventories as required. Assists barbers beauticians in maintaining sanitation requirements as needed. FLOWER SHOP Creates or assists in creating floral arrangements such as corsages table arrangements bouquets etc. Advises customer of types of floral arrangements and prices instructs patrons of the care of fresh cut flowers potted flowers and plants upon request. Maintains fresh and dry flowers and plants by dusting and watering. Arranges in a neat and orderly manner on the display counters and in a floral area. Assists customer in the selection of plants fresh flowers etc. Takes Teleflora FTD and special orders from patrons for flowers plants and maintains necessary documentation. May be required to deliver flowers on base valid license required . LAUNDRY DRY CLEANING Receives from patrons garments to be cleaned computes cost and issues receipt tickets articles received by date name description and type of service regular special required. Bags articles for pick-up by contractors Laundry Dry Cleaning Service. Receives articles and delivery tickets from contractors Dry Cleaning Service. Checks ticket numbers against file copy. Files articles on rail in alphabetical and numerical order. OPTICAL SHOP Receives Prescription Order Forms and enters into log by name of patron service number type of lens color etc. Forwards prescription form to manufacturer for processing. Receives from authorized personnel invoice with merchandise and prices delivered from manufacturer laboratory. In the case of obvious discrepancies noted or other deficiencies indicated by the optician returns item to manufacturer for replacement reworking or other required processing. Orders replacement parts and maintains records of frame size color and patron number. Makes out sales slips and notifies patrons of receipt of merchandise. PERSONALIZED SERVICES Performs personalized services functions such as gift wrapping taking orders for personalized stationery wedding invitations etc. preparing rental agreements maintaining pertinent records and logs and keeping current price sheets of authorized items. Performs engraving functions. Sends receives and issues Western Union checks. Maintains display area in a clean and orderly manner. Sorts incoming mail for distribution. Processes incoming outgoing mail in accordance with established procedures and postal regulations. Performs packing service for mailing packages following established procedures. Receives articles to be mailed priority mail flat rate express delivery UPS FED EX in accordance with established procedures and maintains copy of receipts for reference. Collects arranges and files a variety of documents envelopes and maintains documents following established procedures. Maintains number control logs and master lists for PO box rentals stamp sales 1583A forms and various logs in connection with all operation functions including Western Union FTD engraving etc. Performs engraving functions taking orders completing orders. Performs gift-wrapping services. Assists customers in opening Military Star Card accounts. Provides applications and basic program information. Where applicable may assists customers with questions regarding their accounts such as available balances credit limits etc. Accepts payments for Military Star Card. VIDEO RENTAL Rents videotapes to authorized patrons. Responsible for opening customer accounts completing applicable rental agreement forms checking in returned tapes etc. work may be performed in a computerized environment. May perform minor repairs adjustments to videotapes and tape cases. Ensures videos are rewound properly an in good working condition. Operates a cash register according to established cash control procedures and is responsible for own cash fund. Prepares daily salesperson s cash report. Provides refunds merchandise exchanges and price adjustments in accordance with NEX policy. Assists with inventory taking. Maintains adequate supplies and records at all times. Operates a number of machines such as cash register postage scale Western Union engraving machine SIM computer functions according to established control procedures. Performs routine servicing of equipment and makes corrections to simple operational malfunctions. LAYAWAY SERVICES Explains layaway policies and requirements. Runs layaway reports and reconciles layaways; notifying late payments, cancellations, etc. Takes and places customer special orders, as required. Places orders promptly and follows up regularly with applicable buyer/vendor. Advises customer of delivery and updates status of order as necessary. Provides refunds, merchandise exchanges and price adjustments in accordance with NEX policy. Performs all types of cash register transactions; cash, check, charge, debit, layaway, gift certificate, etc. in an accurate and procedurally correct manner. Becomes knowledgeable in NEX store policies including Righter Merchandising System functions and operation, merchandise returns, price matching, check cashing, etc. Is empowered and responsible for resolving customer problems and complaints consistently, tactfully and intelligently, ensuring customer satisfaction as the end result. Non routine issues are immediately referred to a higher level associate having authority to resolve the matter. Assists in training new associates in store programs and policies as assigned. Exercises tact, good manners and courtesy when serving and assisting customers. Works under the general supervision of a designate supervisor who delegates assignments, provides instructions and procedures and is available for assistance and guidance in connection with problems encountered. Work is performed independently within the framework of established policies, procedures and regulations. Refers unusual problems to supervisor for assistance. Work is reviewed in terms of timeliness of assignments, adherence to applicable procedures, efficiency of accomplishment of assigned functions, and patron satisfaction. Performs other related duties as assigned. Qualifications: GENERAL EXPERIENCE 6 months responsible experience in clerical office or retail sales store work of any kind in which the applicant has demonstrated the ability to perform satisfactorily in the position to be filled. SUBSTITUTION OF EDUCATION FOR EXPERIENCE Graduation from a full 4 year or senior high school or possession of a General Education Development High School Equivalency Certificate GED may be substituted for the experience requirements.

### Experience Required None ### Minimum Education Required High School Diploma/G.E.D. ### Compensation $7.25 / hourly ### Hours Per Week 40 ### Number Of Positions 1 ### Work Schedule and Shift Requirements First (Day) ### Job Description Responsibilities The Receptionist serves as the liaison between the physician and patient. The incumbent is responsible for answering the telephone, determining the nature of patient calls and incoming calls, scheduling appointments, routing calls, taking appropriate messages, pulling charts for messages, greeting patients and family members, obtaining registration and insurance data and updating information in the billing system, and facilitating patient flow into the practice. Employee may also be responsible for charge entry, referrals and pre-certifications, as well as scheduling of specialist appointments and diagnostic tests. The incumbent attends to patients utilizing the age appropriate principles of growth and development for patients of all ages according to the practice specialty. Qualifications No experience required.We provide comprehensive on the job training.If you want to learn more about the role, are passionate about taking care of patients and our community, we encourage you to apply. Desired: Ability to speak Spanish High School Diploma or GED High school diploma preferred. Norton Healthcare is an Equal Opportunity Employer M/F/Disability/Veteran/S Exual Orientation/Gender Identity Equal Employment Opportunity is the Law ### Job Type Full time ### Benefits Offered Not specified ### Veteran Preference No ### Place of Work On-site ### Requisition ID 158651

### Experience Required None ### Minimum Education Required High School Diploma/G.E.D. ### Compensation $7.25 / hourly ### Hours Per Week 40 ### Number Of Positions 1 ### Work Schedule and Shift Requirements First (Day) ### Job Description Responsibilities The Receptionist serves as the liaison between the physician and patient. The incumbent is responsible for answering the telephone, determining the nature of patient calls and incoming calls, scheduling appointments, routing calls, taking appropriate messages, pulling charts for messages, greeting patients and family members, obtaining registration and insurance data and updating information in the billing system, and facilitating patient flow into the practice. Employee may also be responsible for charge entry, referrals and pre-certifications, as well as scheduling of specialist appointments and diagnostic tests. The incumbent attends to patients utilizing the age appropriate principles of growth and development for patients of all ages according to the practice specialty. Qualifications No experience required.We provide comprehensive on the job training.If you want to learn more about the role, are passionate about taking care of patients and our community, we encourage you to apply. Desired: Ability to speak Spanish High School Diploma or GED High school diploma preferred. Norton Healthcare is an Equal Opportunity Employer M/F/Disability/Veteran/S Exual Orientation/Gender Identity Equal Employment Opportunity is the Law ### Job Type Full time ### Benefits Offered Not specified ### Veteran Preference No ### Place of Work On-site ### Requisition ID 158705

### Experience Required None ### Minimum Education Required High School Diploma/G.E.D. ### Compensation $7.25 / hourly ### Hours Per Week 40 ### Number Of Positions 1 ### Work Schedule and Shift Requirements First (Day) ### Job Description Summary Job Description: Baptist Health Medical Group Patient Access Coordinator Plastic Reconstruction St. Matthews area Full time/First shift Principle Duties and Responsibilities: These duties and responsibilities are intended to reflect the major responsibilities and duties of the job but is not intended to describe minor duties or other responsibilities as may be assigned from time to time. These duties include: Demonstrates a commitment to the mission, vision and values of Baptist Health. Registers patient in a timely and accurate manner, obtaining demographic and accurate insurance information. Directs patients, answers the phone, and handles inquiries. Ensures eligibility, Medicare compliance and benefits are properly verified prior to visit. Demonstrates skill with all applicable access software systems. Establishes patient portion due estimates and performs point of service collections activities. Can communicate with patient to establish payment expectations and plans based on individual insurance benefit plans. Pre-registers patients. Demonstrates ability to have meaningful discussion of benefits with patient when pre-registering, and when present in the department. Exhibits excellent customer service skills with patients, fellow employees, physicians and office staff. Performs other related duties as assigned or requested in order to maintain a high level of service. Completes required continuous training and education, including department specific requirements. Maintains all patients visit information within the system, updating as requested. Demonstrates knowledge of the legal aspect of access services, including state and federal regulatory body requirements regarding access services Minimum Education, Training and Experience Required High school diploma or equivalent Registration Experience Preferred Patient Access, Coordinator, Front Desk, Office, Front Office, Receptionist, Clinic, Customer Service, Administrative Work Experience Education If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now! Baptist Health is an Equal Employment Opportunity employer. "EEO Statement: Baptist Health is an Equal Employment Opportunity employer, and seeks to employ individuals without regard to r ace, color, national origin, gender, s exual orientation, gender identity, age, disability, marital status, citizenship status, military status, religious or political beliefs, protected veteran status, employment status or any other protected class identified in any federal, state, or local law. Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team. Please note that Baptist Health is a drug-free workplace and employment with Baptist Health is subject to post offer, pre-employment drug testing. NOTICE OF NONDISCRIMATION AND ACCESSIBILITY TO SERVICES Persons with hearing and speech impairments can contact Baptist Health facilities by using the Kentucky Relay Service, a toll-free telecommunication device for the deaf (TDD). For voice to TDD, call 800.648.6057. For TDD to voice, call 800.648.6056." ### Job Type Full time ### Benefits Offered Not specified ### Veteran Preference No ### Place of Work On-site ### Requisition ID R26101316

### Experience Required 1 - 20 years ### Minimum Education Required High School Diploma/G.E.D. ### Compensation $7.25 / hourly ### Hours Per Week 40 ### Number Of Positions 1 ### Work Schedule and Shift Requirements First (Day) ### Job Description Retail Receptionist Job Description Summary: Greet and assist customers. Schedule appointments, verify insurance coverage, maintain accurate patient records, and assist with preliminary testing under the Optometrist's supervision. Pay Class and Pay Rate Pay Class: Full Time Pay Rate: $10.64 - $14.10 /hr Essential Responsibilities: 1. Medical coding, Insurance research, and billing. 2. Greet and assist customers. Schedule appointments according to the Resources Scheduling guidelines. Answer the phone, answer patients' questions, check patients in and out, collect payments, monitor and perform other front desk tasks as needed. 3. Perform preliminary testing data collection as directed. 4. Maintain complete and accurate patient records. 5. Call for insurance preauthorization. Follow up on hold authorizations. 6. Clean and maintain the reception area. 7. Offer current promotions and pricing guidelines to customers. Discuss benefits and features of the discount club card with customers. 8. Maintain outside and internal Doctor Referral log for medical patients. 9. Offer current promotions and starting prices to customers Experience/Education: * One year of experience, optical preferred. * HS diploma, GED or 1-5 years of equivalent related job experience Mental/Physical Requirements: * Work changing schedules to meet business demands * Work inside location * Strong organizational skills * Speak clearly and effectively * Calculate and manipulate numbers/data * Read English * Problem solving/reasoning * Meet customer expectations * Work under stress with interruptions and deadlines * Follow procedures and instructions * Use computer effectively and view computer screen * Exhibit empathy in all interactions * Bend and stoop continuously * Reach above shoulder continuously Training Requirements: * Cross training in all departments as needed Essential Responsibilities related to Physical Demands/Work Environment: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the associate is required to stand, use hands and fingers to handle, feel, pick or pinch, and talk or hear most of the time. The associate is occasionally required to stand, walk, and reach with hands and arms. The associate must frequently lift and/or move up to 20 pounds. The noise level in this location is moderate (use of computers, printers and machines). Activity Amount of Time None Under 1/3 1/3 to 2/3 Over 2/3 Stand X Walk X Sit X Use hands to touch, handle, or feel X Reach with Hands and Arms X Climb or balance Stoop, kneel, crouch, or crawl Talk or hear X Essential Responsibilities related to Behavioral Characteristics: * Must be detail orientated and well organized. * Must be able to communicate clearly and effectively with other associates and clients. * Must be energetic and self-motivated. * Must be a team player. * Must be able to problem solve. * Ability to work onsite and participate in interactive onsite meetings on a regular and predictable basis. * Ability to initiate immediate interaction, coordination and collaboration with team members, clients, customers etc. HIPAA & Security Requirements All Associates must comply with the Health Insurance Portability Accountability Act of 1996 (HIPAA) as it pertains to disclosures of protected health information (PHI) as described in the Notice of Privacy Practices and HIPAA Privacy Policies and Procedures. As a component of job roles and responsibilities, Associates may have access to covered information, cardholder data or other confidential customer information which must be protected at all times. As a result, Associates must explicitly adhere to all data security guidelines established within the Company's Privacy & Security Training Program. The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. As required by changing business needs, complete additional essential responsibilities as identified and assigned. For roles that are remote (i.e., Work From Home (WFM)) or hybrid (i.e., partial onsite at a VSP location and WFM), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment. VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, r ace, color, r eligion, s ex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing. Compensation range for the roles is listed above. Applicable salary rangers may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses, equity, and commissions. Visionworks is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, r ace, color, r eligion, s ex, national origin, gender identity, s exual orientation, disability, or protected veteran status. ### Job Type Full time ### Benefits Offered Not specified ### Veteran Preference No ### Place of Work On-site ### Requisition ID 257183

### Experience Required None ### Minimum Education Required High School Diploma/G.E.D. ### Compensation $7.25 / hourly ### Hours Per Week 40 ### Number Of Positions 1 ### Work Schedule and Shift Requirements First (Day) ### Job Description Responsibilities The Receptionist serves as the liaison between the physician and patient. The incumbent is responsible for answering the telephone, determining the nature of patient calls and incoming calls, scheduling appointments, routing calls, taking appropriate messages, pulling charts for messages, greeting patients and family members, obtaining registration and insurance data and updating information in the billing system, and facilitating patient flow into the practice. Employee may also be responsible for charge entry, referrals and pre-certifications, as well as scheduling of specialist appointments and diagnostic tests. The incumbent attends to patients utilizing the age appropriate principles of growth and development for patients of all ages according to the practice specialty. Qualifications No experience required.We provide comprehensive on the job training.If you want to learn more about the role, are passionate about taking care of patients and our community, we encourage you to apply. Desired: Ability to speak Spanish High School Diploma or GED High school diploma preferred. Norton Healthcare is an Equal Opportunity Employer M/F/Disability/Veteran/S Exual Orientation/Gender Identity Equal Employment Opportunity is the Law ### Job Type Full time ### Benefits Offered Not specified ### Veteran Preference No ### Place of Work On-site ### Requisition ID 158696

America's Best is part of National Vision, one of the largest optical retailers in the United States. The America’s Best brand continues to grow with over 1,000 stores and counting. Each location combines both parts of the optical equation – eyewear and eye care – into one excellent experience at a single low price. For more details about America's Best, visit AmericasBest.com (https://www.americasbest.com/about-us) . At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. By overseeing the daily operations of our stores, including personnel management and inventory control, our Assistant Eyeglass Managers keep customers coming back by providing a positive experience from start to finish – and keeping associates happy, too. How would you like Sundays off? Yes, every Sunday we’re closed! What would you do? – The Specifics + Monitor and achieve profit, sales and performance goals (i.e. reviewing the P&L). + Optimize and oversee the eyeglass department to ensure efficiency and compliance with company’s policies and operational guidelines. + Convey a commitment to providing outstanding customer service and ensure all associates do the same. + Ensure quality standards are met. Review remakes and enforce policies to ensure compliance. + Communicate with the General Manger, District Manager, and Corporate Office and provide store reporting as required. + Ensure store promotions, advertising, and visual merchandising are in place and all associates and doctors are aware of current promotions. + Supervise and motivate Opticians and CL Sales associates (in some stores the Receptionist) and ensures the timely completion of day-to-day functions. + Assist the General Manager with forecasting staffing needs, recruiting, selecting and retaining a high caliber staff. + Motivate associates to exceed performance standards.  Are you the right fit? – The Suitable Talent + Optical sales experience. Supervising experience is preferred. + Proven ability to lead, coach and build associate relationships. + Sound understanding of store operations and standards for success. + Strong communication skills (both oral and written) for effective management of teams. + Exceptional customer service skills. + Strong organizational skills for planning work and continuously monitoring progress towards goals. + Ability to analyze, create, and understand financial reports. + Demonstrated ability to analyze and solve problems of varied scope. At National Vision, we reward hard work with competitive pay, bonus opportunities, and a comprehensive benefits package to support you and your family now and in the future.   Our Benefits Include:  + Health & Dental Insurance  + 401k Retirement Savings  + Flex Spending Account  + Generous Paid Time Off & Company Holidays  + Parental Leave + Employee Eyewear Discount + Overtime pay when applicable Focus on Professional Growth and Career Fulfillment:  + Training programs available  + Access to educational courses  + Emphasis on internal promotions and career advancement At National Vision, you’ll enjoy more than just a job – you’ll have the chance to thrive in a rewarding career, surrounded by a supportive team and endless opportunities for growth. Join us today and see your future clearly!  We are an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics. Salary Range: $15.50 - $19.34 per hour

### Experience Required None ### Minimum Education Required High School Diploma/G.E.D. ### Compensation $7.25 / hourly ### Hours Per Week 40 ### Number Of Positions 1 ### Work Schedule and Shift Requirements First (Day) ### Job Description Responsibilities The Receptionist serves as the liaison between the physician and patient. The incumbent is responsible for answering the telephone, determining the nature of patient calls and incoming calls, scheduling appointments, routing calls, taking appropriate messages, pulling charts for messages, greeting patients and family members, obtaining registration and insurance data and updating information in the billing system, and facilitating patient flow into the practice. Employee may also be responsible for charge entry, referrals and pre-certifications, as well as scheduling of specialist appointments and diagnostic tests. The incumbent attends to patients utilizing the age appropriate principles of growth and development for patients of all ages according to the practice specialty. Qualifications No experience required.We provide comprehensive on the job training.If you want to learn more about the role, are passionate about taking care of patients and our community, we encourage you to apply. Desired: Ability to speak Spanish High School Diploma or GED High school diploma preferred. Norton Healthcare is an Equal Opportunity Employer M/F/Disability/Veteran/S Exual Orientation/Gender Identity Equal Employment Opportunity is the Law ### Job Type Full time ### Benefits Offered Not specified ### Veteran Preference No ### Place of Work On-site ### Requisition ID 158675

### Experience Required None ### Minimum Education Required High School Diploma/G.E.D. ### Compensation $7.25 / hourly ### Hours Per Week 40 ### Number Of Positions 1 ### Work Schedule and Shift Requirements First (Day) ### Job Description Responsibilities The Receptionist serves as the liaison between the physician and patient. The incumbent is responsible for answering the telephone, determining the nature of patient calls and incoming calls, scheduling appointments, routing calls, taking appropriate messages, pulling charts for messages, greeting patients and family members, obtaining registration and insurance data and updating information in the billing system, and facilitating patient flow into the practice. Employee may also be responsible for charge entry, referrals and pre-certifications, as well as scheduling of specialist appointments and diagnostic tests. The incumbent attends to patients utilizing the age appropriate principles of growth and development for patients of all ages according to the practice specialty. Qualifications No experience required.We provide comprehensive on the job training.If you want to learn more about the role, are passionate about taking care of patients and our community, we encourage you to apply. Desired: Ability to speak Spanish High School Diploma or GED High school diploma preferred. Norton Healthcare is an Equal Opportunity Employer M/F/Disability/Veteran/S Exual Orientation/Gender Identity Equal Employment Opportunity is the Law ### Job Type Full time ### Benefits Offered Not specified ### Veteran Preference No ### Place of Work On-site ### Requisition ID 158699

### Experience Required None ### Minimum Education Required High School Diploma/G.E.D. ### Compensation $7.25 / hourly ### Hours Per Week 40 ### Number Of Positions 1 ### Work Schedule and Shift Requirements First (Day) ### Job Description Responsibilities The Receptionist serves as the liaison between the physician and patient. The incumbent is responsible for answering the telephone, determining the nature of patient calls and incoming calls, scheduling appointments, routing calls, taking appropriate messages, pulling charts for messages, greeting patients and family members, obtaining registration and insurance data and updating information in the billing system, and facilitating patient flow into the practice. Employee may also be responsible for charge entry, referrals and pre-certifications, as well as scheduling of specialist appointments and diagnostic tests. The incumbent attends to patients utilizing the age appropriate principles of growth and development for patients of all ages according to the practice specialty. Qualifications No experience required.We provide comprehensive on the job training.If you want to learn more about the role, are passionate about taking care of patients and our community, we encourage you to apply. Desired: Ability to speak Spanish High School Diploma or GED High school diploma preferred. Norton Healthcare is an Equal Opportunity Employer M/F/Disability/Veteran/S Exual Orientation/Gender Identity Equal Employment Opportunity is the Law ### Job Type Full time ### Benefits Offered Not specified ### Veteran Preference No ### Place of Work On-site ### Requisition ID 158703

**Job Description** Location: Chicago, Illinois Business Unit: Rush Medical Center Hospital: Rush University Medical Center Department: Food And Nutr Srvcs -R500 Drcc **Work Type:** Full Time (Total FTE between 0.9 and 1.0) **Shift:** Shift 1 **Work Schedule:** 8 Hr (6:00:00 AM - 2:30:00 PM) Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits). **Pay Range:** $16.48 - $23.28 per hour Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. **Summary:** Serves as direct point of contact with all customers through all stages from initial contact, proposals, confirmations and finalized booking of catering and event sales, responsibilities include welcoming guests, making follow up phone calls, responding to emails, data entry, creating banquet event orders for events, detailing events, making contact with client, diffusing any problems handling all phone and internet inquiries. **Other information:** **Required Job Qualifications:** • High School Diploma • Minimum 2 years of experience in the administrative, clerical, or purchasing field • Excellent communication skills (verbal and clerical) and public relation skills for greeting all guests to the office. • Knowledge of computer software - Excel, Word, Power Point, – in order to design, implement and maintain complex data programs for the department. • Ability to demonstrate critical thinking in a high paced environment with minimal supervision. • Ability to handle a variety of complex tasks at once while working under tight deadlines on a daily basis. • Ability to represent the department by consistently demonstrating professional appearance and grace under pressure. • Ability to handle confidential information and maintain confidentiality. • Food handlers and allergen certification **Preferred Job Qualifications:** • Associate degree in hospitality management or related field • 2 years previous catering experience • Extensive Knowledge of Food and Beverage • Knowledge of room set ups for meetings and receptions, types of service • Experienced with catering and accounting software – Eventmaster, Catertrax, Quickbooks • Ability to navigate internet websites, and perform website maintenance **Physical Demands:** • Sufficient dexterity to operate computer keyboard, able to communicate using a variety of audio technology, able to see; 90% of time sitting, 10% of time standing or walking • Ability to routinely walk to other areas and lift 20# boxes as required. **Competencies:** **Disclaimer:** The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. **Responsibilities:** • Welcomes guests and clients and effectively communicates with in a friendly, courteous and timely manner. • Acts as a receptionist for all in-coming visitors. • Answers incoming calls for information and provides quotes for catering services and associated costs. • Responds to inquiries over the telephone and handles scheduling duties. • Replies to emails by providing prospective and existing customers with information regarding available rooms and timelines. • Follows up with customers in order to confirm upcoming catering events. • Schedules appointments with clients. • Gathers necessary information from clients and meeting planners to assist in menu planning, floor plans, room setup and décor. • Assists clients in choosing setup plans offered by the facility, according to their specific needs • Suggests alternative menu items in order to provide customers with variety. • Performs transcribing, formatting, inputting and editing work to produce event sheets, menus, and required information • Coordinates menus, preparation and distribution of specifications sheets and catering schedules. • Assists managers in conducting tastings, handling layouts of food stations and design of menu that benefits company standards. • Coordinates efforts to rent audio and visual equipment. • Operates and maintains office equipment such as fax machines, copiers, printers and scanners • Ensures the cleanliness and neatness of all assigned areas. • Enters assigned data into the office database. • Maintains electronic filing systems that enhance department function and increase efficiency. • Copy and collate documents. • Gathers and researches information required by the management. • Prepares quotations of catering events and provides needed information. • Trains other staff/clerical staff on routine procedures, telephone operations, pager function, and office machines. Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. **Position** Catering Coord **Location** US:IL:Chicago **Req ID** 28173