Accounting Jobs

This temporary role provides essential order entry and customer support assistance for ARO, MPOB/IRP, Hartell, and Rotodel brands. The position focuses primarily on accurate and timely order processing, order maintenance, and administrative support to ensure smooth execution of customer support. The role works closely with Sales, Customer Service, and Operations teams to input orders, update order details, and support standard customer requests during a defined staffing period.

Responsibilities :

• Accurately enter customer orders into internal systems across multiple intake channels
• Review incoming orders for completeness, pricing accuracy, and required information; escalate discrepancies as needed
• Maintain and update orders, including quantity changes, delivery dates, cancellations, and corrections.
• Support standard customer inquiries related to order status, shipping information, and invoicing by following established procedures.
• Communicate order confirmations, acknowledgements, and updates using approved templates and processes.
• Partner with Sales and internal teams to ensure orders are processed according to standard work instructions.
• Maintain organized electronic documentation and ensure data accuracy in Oracle/CRM and related systems.
• Assist with basic post order activities such as returns, restocking requests, and order adjustments under defined guidelines.
• Adhere to service level expectations, quality standards, and confidentiality requirements.

Key Competencies:

• Strong attention to detail and accuracy
• Ability to manage repetitive, high volume order entry tasks
• High level of problem-solving skills within established guidelines
• Must have excellent verbal and written communication skills
• Effective organizational and time-management skills

Requirements:

• Associate's degree in business, Marketing, Supply Chain or Finance preferred
• 3-5 years of experience in order entry, customer service, or administrative support, preferably in an industrial environment.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Our client, a leading Medical Device manufacturing company, is looking for a Payroll Specialist. This is for an initial duration of 03 months and is located at Brea, CA.
 
Job Title: Payroll Specialist
Reference ID: (phone number removed)
Location: Brea, CA
Duration: 03 months
Job Type: Contract (Candidates must be able to work on W2 without VISA sponsorship)

Onsite - Client prefers someone close to Brea, CA 92821 or Hebron, KY 41048

• The Payroll Administrator I will have the following responsibilities:
• Limited scope of work assigned to a small work area.
• Work will largely center around correct data entry.
• Support to the rest of the Pay & Benefits delivery team.

 
Interested and Qualified candidates, please send your most recently updated word document resume to (url removed) or (url removed)
 
 

Overview We are seeking a highly organized and detail-oriented Payroll Coordinator to support payroll operations for approximately 950 hourly employees in a manufacturing environment. Reporting to the Plant Controller, this role is responsible for processing payroll, maintaining payroll controls, supporting attendance tracking, and ensuring compliance with payroll policies and regulatory requirements.
The ideal candidate has strong administrative and organizational skills, excellent attention to detail, and the ability to manage sensitive information in a fast-paced environment. Responsibilities

• Process bi-weekly payroll for hourly employees accurately and on time
• Process weekly payroll for contingent workforce employees
• Review, edit, and verify employee time records and daily time punches within the payroll system
• Process payroll accruals and support payroll-related accounting activities
• Ensure compliance with internal controls and payroll procedures, including Sarbanes-Oxley (SOX) requirements
• Process payroll deductions, adjustments, and additional earnings
• Assist with attendance tracking in accordance with company policies
• Respond to employee payroll inquiries and provide on-site payroll support
• Process garnishment orders, remittances, and vendor setup requests
• Serve as a payroll subject matter expert for payroll-related reporting, meetings, and special projects
• Support wage updates and maintain payroll-related spreadsheets and documentation
• Pull payroll reports and provide payroll data analysis as needed
• Maintain payroll records with a high level of confidentiality and accuracy

Required Qualifications

• High School Diploma or GED
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office applications, including:
  • Microsoft Excel
  • Microsoft Word
• Strong verbal and written communication skills
• Ability to manage multiple tasks and priorities simultaneously
• Strong problem-solving and analytical skills
• Ability to maintain confidentiality with sensitive employee information
• Ability to work effectively in a fast-paced environment

Preferred Qualifications

• Associate degree or equivalent education and/or experience
• 1-2 years of payroll, timekeeping, accounting, or related administrative experience
• Experience with automated time and attendance systems
• Understanding of payroll processes and basic accounting principles
• Knowledge of attendance-related programs such as:
  • FMLA
  • Short-Term Disability (STD)
  • Vacation and leave programs
• SAP experience
• Manufacturing or plant-based payroll experience

Job Description

Coordinate and manage customer on-boarding/client interaction and campaigns for variable print, pre-media or Sales throughout the lifecycle (initial meeting through final disposition of a customer's project).

Responsibilities:

• Project manage customer on-boarding/client interaction and campaigns for variable print or pre-media throughout the lifecycle (initial meeting through final disposition of a customer's project).
• Gather required data from customers and evaluate objectives and goals to create the project plan and develop the statement of work. Submit Statement of Work to legal for approval.
• Analyze and review the customer requirements and make determination on the scope of the overall project. Pull together the appropriate resources/departments required to successfully implement a customer campaign.
• Estimate time frames, and resources (programming, composition, photo, creative, prepress, etc) required to successfully complete a project.
• Design & implement workflows after evaluating complexity, deliverables, and costs/job profitability. Maintain the master schedule for all project activities and conduct periodic status checks to assess progress against the schedule. Make changes to plans when requirements change/shift.
• Communicate customer project status to appropriate stakeholders and disseminate information on problems or potential delays. Manage customer expectations and ensure the completed work meets customer SLA's and comply with the company standards.
• May hold color review meetings with the customer to review and make changes to jobs.
• May be involved in establishing test cases and final sign-off on projects for go live to the customer.
• Performs other related duties and participates in special projects as assigned.

Job Description

As a Payroll Operations Lead in the People function, your primary focus is to play a pivotal senior payroll processor and ensure operational excellence by overseeing day-to-day payroll activities, ensuring payroll transactions are completed accurately and timely, support optimization initiatives, and acting as an escalation point for payroll issues.

The role supports the Payroll Operations Manager by coordinating daily operations and maintaining payroll quality standards.

This hybrid role reports to our Payroll Operations Manager and is based in our New Jersey Support Office.

A Day in the Life 

Working at H&M means no two days are ever the same, but a typical day will include the following responsibilities* 

• Payroll Processing Oversight: Leads day-to-day payroll processing activities, ensuring payroll accuracy, timely execution, issue resolution, compliance with payroll procedures, and effective team coordination across payroll cycles in preparation for Payroll Operations Manager review and approval.

• Payroll Quality Assurance: Maintains process documentation, control measures, and audit records, while supporting internal and external audit requirements by ensuring adherence to established procedures, regulatory requirements, and payroll governance standards.
• Daily Team Coordination: Coordinates payroll processing schedules, cross-coverage needs identifies potential coverage gaps, and escalates staffing or PTO related risks to Payroll Operations Manager to support payroll operations.
• Escalation Contact: Serves as the escalation point for payroll-related issues, resolving routine and moderately complex matters and escalating higher-risk or complex issues as appropriate.
• Employee and Stakeholder Support: Partners with stakeholders and Payroll Operations Managers to ensure data integrity and accurate payroll processing by providing guidance, communicating key updates and deadlines, and fostering collaboration.
• Compliance Execution: Administers payroll in accordance with company policies, Collective Bargaining Agreements, and applicable regulations for various employee populations. Identifies compliance risks, escalates issues as appropriate, and supports legal, audit, and labor-related payroll and timekeeping inquiries.
• Procedure and Process Support: Coordinates and processes special and one-time payments, including bonuses, severance, leave of absence pay, and other off-cycle transactions. Approves immediate payout and final pay requests, ensures associated payroll card funding, and provides payroll processing coverage to maintain operational continuity during team member absences.
• Support System Testing and Changes: Support payroll-related projects, system changes, testing, process transitions, standardization, and automation projects.
• Payroll Process Optimization: Analyzes payroll processes to identify gaps, risks, inefficiencies, and improvement opportunities. Partners with the Payroll Operations Manager and cross-functional stakeholders to coordinate, implement, and monitor continuous improvement initiatives that strengthen payroll accuracy, controls, standardization, and operational efficiency.

 

Job Description

As a Payroll Operations Lead in the People function, your primary focus is to play a pivotal senior payroll processor and ensure operational excellence by overseeing day-to-day payroll activities, ensuring payroll transactions are completed accurately and timely, support optimization initiatives, and acting as an escalation point for payroll issues.

The role supports the Payroll Operations Manager by coordinating daily operations and maintaining payroll quality standards.

This hybrid role reports to our Payroll Operations Manager and is based in our New Jersey Support Office.

A Day in the Life 

Working at H&M means no two days are ever the same, but a typical day will include the following responsibilities* 

• Payroll Processing Oversight: Leads day-to-day payroll processing activities, ensuring payroll accuracy, timely execution, issue resolution, compliance with payroll procedures, and effective team coordination across payroll cycles in preparation for Payroll Operations Manager review and approval.

• Payroll Quality Assurance: Maintains process documentation, control measures, and audit records, while supporting internal and external audit requirements by ensuring adherence to established procedures, regulatory requirements, and payroll governance standards.
• Daily Team Coordination: Coordinates payroll processing schedules, cross-coverage needs identifies potential coverage gaps, and escalates staffing or PTO related risks to Payroll Operations Manager to support payroll operations.
• Escalation Contact: Serves as the escalation point for payroll-related issues, resolving routine and moderately complex matters and escalating higher-risk or complex issues as appropriate.
• Employee and Stakeholder Support: Partners with stakeholders and Payroll Operations Managers to ensure data integrity and accurate payroll processing by providing guidance, communicating key updates and deadlines, and fostering collaboration.
• Compliance Execution: Administers payroll in accordance with company policies, Collective Bargaining Agreements, and applicable regulations for various employee populations. Identifies compliance risks, escalates issues as appropriate, and supports legal, audit, and labor-related payroll and timekeeping inquiries.
• Procedure and Process Support: Coordinates and processes special and one-time payments, including bonuses, severance, leave of absence pay, and other off-cycle transactions. Approves immediate payout and final pay requests, ensures associated payroll card funding, and provides payroll processing coverage to maintain operational continuity during team member absences.
• Support System Testing and Changes: Support payroll-related projects, system changes, testing, process transitions, standardization, and automation projects.
• Payroll Process Optimization: Analyzes payroll processes to identify gaps, risks, inefficiencies, and improvement opportunities. Partners with the Payroll Operations Manager and cross-functional stakeholders to coordinate, implement, and monitor continuous improvement initiatives that strengthen payroll accuracy, controls, standardization, and operational efficiency.

 

company Note to Candidates We meticulously craft our job descriptions to clearly define the skills necessary for success and the expected performance level of the role, resulting in detailed content. Our goal is to ensure the description accurately reflects the job you will perform. This is a hybrid role (three days per week at our HQ in Chicago, IL) and reports to the Director of Accounting. Who We Are Crafty elevates workplace food and beverage programs with enhanced services managed in one innovative, centralized platform. Founded in 2015, our mission is to help companies craft better workplaces. From DraftKings to Robinhood to Zillow, we work with the world’s biggest brands to foster a culture of employee connectivity and productivity. Headquartered in Chicago, with offices in New York and the Bay Area, Crafty manages food and beverage programs across 300+ offices, serving more than 300,000 employees per month. Our commitment to crafting better workplaces starts from within. We are a team of passionate, resourceful, and hard-working trailblazers who love what we do. Our expertise spans technology, food and beverage operations, client success, fulfillment, and more. At Crafty, our people are our greatest asset, because it's our people who foster a culture that makes our company a place worth being part of. And of course, the snacks are the cherry on top! role The Role Crafty is seeking a Contract Specialist to add capacity and rigor to our contract operations. This is a primarily internal-facing role: you will process a high volume of contract requests, strengthen the systems that support our contract lifecycle, and train internal teams on request-processing mechanics. Client interaction is limited to redlining support — client relationships and account context stay with our field and commercial teams. This role does not own client renewals or amendments end to end. Our account management teams own the client-facing workflow — this role exists to give them the systems, training, and processing capacity that make that ownership possible. The Team Crafty's contract team is a two-person team of individual contributors. Our Senior Contract Specialist is the subject matter expert for the contract lifecycle and owns contract language decisions, systems configuration, and the renewal calendar. This role adds bandwidth alongside that work, focused on execution volume, data integrity, and internal enablement. The Senior Contract Specialist will coach you, help you onboard, and be your go-to resource for complex contract questions, but will not manage your work or approve your day-to-day output. You are expected to operate independently within Crafty's established negotiation guidelines, and to bring novel or high-risk contract language to the Senior Contract Specialist as an expert resource rather than as an approver. Key Responsibilities Draft, review, and negotiate client and vendor contracts, ensuring clear terms and legal compliance using the company’s contract negotiation guidelines. Collaborate with legal teams as needed to protect company interests, and provide redlining support to counterparties when required. Maintain an organized contract database, track key dates (renewals, deadlines), and ensure proper archiving. Ensure timely follow-up on expiring or active contracts to prevent lapses and maintain compliance with terms. Work closely with Client Success, Sales, and Finance teams to ensure smooth contract execution, aligning on terms, deliverables, and financial arrangements. Provide contract-related guidance to internal teams as needed. Send notifications related to contract renewal calendar. Update and standardize contract templates to ensure consistency, legal compliance, and efficiency. Collaborate with legal and relevant stakeholders to revise templates as needed to align with business or regulatory changes. Identify potential risks in contracts, such as financial or legal issues, and escalate them to senior management or legal teams. Ensure high-risk contracts are reviewed and adjusted as needed. Support regulatory and internal audits related to contracts. Process contract requests submitted across HubSpot and Ironclad, and help reduce duplicate data entry between the two systems as our integrations mature. Maintain and iterate the standard operating procedures for contract renewals and amendments, and deliver recurring training to internal request owners so they can move contracts forward independently. Support the post-signature process, including recording contract outcomes in our internal systems, coordinating with the equipment team on equipment-related changes, and looping in Implementation on office moves. Required Attributes Strong Understanding of Contract Terms and Commercial Implications: In-depth knowledge of contract terminology and the ability to assess and understand the commercial and legal implications of various contract clauses. Effective Communication: Team Collaboration: You work well with others to achieve shared goals, providing and receiving constructive feedback to enhance team performance. Clear Communication: You effectively convey information and ideas clearly and concisely, fostering understanding and engagement. Strong Multitasking and Time Management Skills: Ability to manage and prioritize multiple contracts simultaneously while maintaining high attention to detail and meeting deadlines in a fast-paced environment. Exceptional Attention to Detail and Organizational Skills : Ability to consistently maintain a high level of accuracy in contract preparation, review, and management while keeping organized in a fast-paced environment. Adaptability: Resourcefulness: You remain flexible and proactive as circumstances evolve, demonstrating a hardworking and resourceful approach. Ideal Experience Bachelor’s degree preferred 3+ years of experience in contract administration or legal operations Familiarity with contract lifecycle management tools (Ironclad), CRM platforms (HubSpot), and project management tools (Notion) Experience working with legal and compliance teams Experience training or enabling non-legal stakeholders on contract processes Don't meet all of the qualifications? We want you to consider all of your skills and experiences — both professional and personal — that would make you successful in this role. Although some qualifications are essential, others can be attained with time. We believe diverse perspectives, upbringings, and knowledge contribute to our strong company culture and we encourage you to apply. Role Goals Goal #1: Contract Processing Throughput: Be fully ramped and independently carrying a share of the contract request queue by the end of your first full quarter, sustaining service levels of 2 business days from full approval to contract share for Sales, Client Success, and Partner contracts and 3–5 business days for redline review — holding those levels through peak renewal periods without backlog, and implementing at least one process change by Q4 2026 that measurably reduces average turnaround time against your first-quarter baseline. Goal #2: Internal Enablement & Self-Service: By Q4 2026, publish and drive adoption of at least 2 SOPs or self-service resources for account management, Sales, Client Success, and Finance teams, deliver training to each primary owning team, and establish a repeatable onboarding path so new internal request owners can be trained without one-off support — measured by a reduction in contract-related inbound questions to the contract team versus your first-quarter baseline. Goal #3: Contract Data Integrity & Repository Management: By Q4 2026, ensure executed contracts are consistently organized, searchable, and accurately tracked in Ironclad, with 95%+ of new contracts tagged with required metadata, renewal, expiration, owner, and counterparty fields maintained for all active contracts, a monthly review of upcoming renewals and key dates with notifications issued on schedule and zero lapsed contracts, and historical records backfilled to the same metadata standard. Goal #4: Applied AI-Assisted Contract Review: By Q4 2026, consistently apply the Ironclad Jurist review workflow established by the Senior Contract Specialist across your full queue — using AI to identify risk areas, summarize key terms, and support first-pass review before escalation — working from the team's clause and risk playbook, contributing documented improvements to it based on patterns seen in live review, and reporting adoption, accuracy, and turnaround-time impact across Sales, Client Success, and Partner contracts. What we offer: Our people mean everything to us. When you join Crafty, you're joining a team of passionate, smart, and supportive people who work incredibly hard and have a good time along the way. We are proud to offer a compensation package that includes our Crafty healthcare plan, covering primary health, dental, and vision plans, 401k, paid time off, equipment certification courses, and parental leave. And, of course, it also includes Crafty-grade snacks, beverages, and fun events! Lastly, this role offers a special opportunity: to have a major hand in shaping the future of a young, flourishing company. Your creativity, ambition, and work will steer the direction of our successes. Our compensation amount for this role is targeted at $67,000 - $79,000 per year in Chicago. Final offer amounts are determined by multiple factors including cost of living based on location, candidate experience and expertise, and may vary from the amounts listed above. Crafty provides equal employment opportunities (EEO) to all employees and applicants for employment without discriminating against race, color, religion, sex, sexual orientation, national origin, age, disability or genetics.

company JSM Living is seeking an experienced Director of Accounting & Finance to join our growing team. We manage a diverse portfolio of residential apartments and commercial properties and were voted a 2026 Best of CU winner for Best Leasing Company. This role provides an opportunity to lead our accounting, finance, and family office functions while partnering with company leadership to support the financial health and continued success of the organization. This is an in-office position based in our Champaign, IL office. role What You'll Do Lead the Accounting, Finance, and Family Office functions. Oversee accounting operations, financial reporting, month-end and year-end close processes, and internal controls. Lead budgeting, forecasting, cash flow planning, and financial analysis activities. Monitor cash management and banking activities across multiple entities. Prepare and present financial statements, management reports, and performance metrics. Coordinate audit, tax reporting, and compliance activities. Maintain effective internal controls and ensure compliance with applicable accounting standards and regulations. Develop reporting tools and metrics that support informed business decisions. Provide financial analysis, reporting, and recommendations to support company leadership and business decisions. Lead relationships with banks, auditors, tax advisors, insurance providers, and other external partners. Identify opportunities to improve financial processes, reporting, operational efficiency, and business systems. What We're Looking For Bachelor's degree in Accounting, Finance, Business Administration, or related field. 7-10 years of progressive accounting and finance leadership experience. Experience with financial reporting, budgeting, forecasting, cash management, and internal controls. Experience leading accounting and finance functions and managing staff Strong leadership, communication, and analytical skills Experience in real estate, property management, development, construction, asset management, or a related industry preferred. CPA designation preferred. Master’s degree in Business Administration, Accounting, Finance, or a related field preferred. Education & Experience Bachelor's degree in Accounting, Finance, Business Administration, or related field. 7-10 years of progressive accounting and finance leadership experience. Experience with financial reporting, budgeting, forecasting, cash management, and internal controls. Compensation & Benefits Starting salary - $90,000-$120,000 annually** Comprehensive benefits package, including health, dental, vision, and life insurance Paid time off and holidays Paid day off for your birthday 401(k) with company match Paid weekly **The salary range listed for this position represents the range of compensation we reasonably expect to offer for this role. Final compensation will be determined based on several factors, including but not limited to a candidate’s relevant experience, skills, education, and internal equity. All hiring is contingent on eligibility to work in the United States.

Description Job Title:  Accounting and HR Coordinator Company:  Shamin Hotels Organizational Structure: Department:  Operations Reports To:  General Manager Position Overview : Accounting/HR Coordinator position will help with the overall operations of an organization’s financial processes and assist on the daily actives of Human Resources including recruitment, compensations, training and development, daily accounting reports, AP tracking and communication, both internally and externally, with vendors and customers. Additionally, focus on delivering HR and Accounting services that meet or exceed the needs of associates and enable success; as well as ensure compliance with all applicable laws, regulations, and operating procedures. Essential Job Functions: Assist with Payroll guidance. Assist with staffing updates, assists in obtaining approvals for hiring exceptions, and provides applicant eligibility and rehire status. Assist Property Leadership and Hiring Managers with recruitment initiatives. Communicates company rules and regulations via the Associate Handbook. Assist to identify awareness of the importance of safety in the workplace and decrease accident frequency. Assist with the coordination and facilitation of Human Resources new hire orientation to generate a positive first impression for General Managers and emphasize the importance of Hotel Equities culture. Works with management to identify current and future weaknesses and strengths; problems and concerns; job satisfaction and productivity. Ensure that HR and Accounting recordkeeping meets the requirements of auditors and government agencies. Assist with invoice coding and entry.Reconcile invoices and identify discrepancies. Issue invoices to customers and external partners, as needed. Maintain digital and physical financial records. Top Requirements: T eam Up: Be Golden, Collaborate and Help Others Succeed. O wn It: Be a role model, Embrace Responsibility and Keep Learning. P assionately Serve: Be Positive, Care Deeply and Create Memories. Qualifications Qualifications: High school diploma, GED certification or equivalent experience preferred. Bachelor’s Degree, and/or equivalent experience in a hotel or related field preferred.  Must have basic Reading, Writing, and Math skills. 1-2 years of HR or administrative experience preferred Customer Service Skills required. Financial management skills required. Brand systems knowledge preferred Who are we looking for? Are you someone who values teamwork, takes ownership of your role, and is passionate about serving our guests with warmth and hospitality?  Shamin Hotels invites you to join our team!  Whether you're greeting guests with a friendly smile, assisting them with their needs, or going the extra mile to ensure their stay is nothing short of perfect, your dedication to service excellence will shine through in everything you do.  We are seeking candidates with a wide variety of knowledge, skills, and experiences to contribute to our continued success. Whether you're a seasoned professional or just starting your career, we have opportunities for you to grow and excel with us! Why Should You Work for Shamin Hotels? Amazing Benefits! In addition to competitive pay, we offer a range of benefits for full-time associates, including health, dental, vision, accident and short and long term disability insurance, pet insurance, gym membership discounts, Paid time off, Paid holidays, Shamin Perk discounts on tickets, rental cars and attractions, footwear discounts, 401K plan with company match, employee discounts at our branded hotels and more! Endless Opportunities ! With over 70 hotels in our portfolio and plans for further expansion, there are endless opportunities for growth and advancement at Shamin Hotels. Whether you're interested in front-line operations, corporate management, or hotel development, we have opportunities for you to shine. Advancement! We're proud of our track record of promoting from within.  At Shamin Hotels, we're committed to nurturing talent and providing opportunities for our employees to thrive. Join us and be part of a company where your potential is limited only by your ambition. We look forward to welcoming you to the Shamin Hotels family! About Us : In a story of entrepreneurial spirit and partnership, P.C. Amin and his brother-in-law B.N. Shah embarked on a remarkable venture in 1978. They seized an opportunity, purchasing a bankrupt hotel in Lumberton, North Carolina. United by their vision and commitment to excellence, they merged their names, Shah and Amin, to create Shamin Hotels. Today, Shamin Hotels stands as a testament to their legacy, having grown into the largest hotel owner and operator in Virginia, with over 70 hotels spanning multiple states.  https://shaminhotels.com/ Do you know someone who might be interested in working at Shamin Hotels?  Receive cash rewards for your referral! See your general manager for details! Shamin Hotels is an equal opportunity employer and welcomes applications from individuals of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

company Who We Are: Crafty’s mission is to help companies craft better workplaces by providing the services and technology to deliver a modern, comprehensive food & beverage program for their employees, no matter where they work. After operating with a vertically integrated supply chain (i.e., directly fulfilling orders from Crafty-operated distribution centers) in Chicago and the Bay Area, our team launched a third party fulfillment model that has rapidly scaled our coverage into over 25 markets globally, in just a year’s time. At Crafty, we have a diverse, high-powered team, composed of folks in technology, supply chain operations, field operations, sales, account management, and more. Our workplace is dynamic, fast-paced, and just plain fun; we pride ourselves in having an amazing mix of humans who make up our team! role The Role Crafty is seeking an Accounting Manager, AP + Partner Billing to lead the accounting operations supporting Accounts Payable, Partner Billing, and related month-end close activities. This role is responsible for designing scalable operating processes, strengthening financial controls, overseeing outsourced accounting operations, and ensuring the accuracy and timeliness of partner billing and disbursement activities. The Accounting Manager will serve as the primary owner of Partner Billing close readiness, accounting workflow governance, vendor and partner escalations, Ramp administration, NetSuite data integrity, and Flatworld performance management. This person will manage the Senior Accounting Specialist and oversee three Flatworld resources responsible for Partner Billing, Core operations, manual order workflows, Ramp draft bill readiness, coding review, and recurring accounting support activities. The Accounting Manager will establish operational standards, performance expectations, and scalable processes across a high-volume, cross-functional accounting organization. As Crafty continues to evolve its accounting operations, this role will play a key leadership role in standardizing processes, strengthening documentation, improving automation, and building sustainable operating procedures that support future growth. Success in this role will depend on leadership, sound accounting judgment, systems thinking, and continuous process improvement. The ideal candidate is an experienced accounting operator and people leader who can represent Crafty with credibility in vendor, partner, and internal stakeholder conversations. They are not only comfortable in the details of AP, accruals, reconciliations, close calendars, and controls, but also skilled at building systems of accountability: dashboards, recurring reviews, SOPs, workflow automations, exception tracking, and clear team expectations. Success in this role means building a scalable accounting operations function that runs on reliable processes, strong controls, clear ownership, and measurable performance. Required Attributes Accounting Operations + Close Ownership: Understands how accounts payable, partner billing, and related accounting activity flow through the general ledger, month-end close, accruals, reconciliations, audit support, and financial statement accuracy. Partner Billing Accountability: Owns the accuracy, timeliness, and control environment for Crafty’s Partner Billing function within Core, Crafty’s internally developed software. Ensures partner invoices are reconciled, reviewed, escalated, and completed by system lock deadlines, while maintaining clear accountability across Flatworld, Core, Ramp, and Finance stakeholders. Controls Mindset: Designs and enforces segregation of duties, approval workflows, payment controls, vendor setup review, exception management, and audit-ready documentation. Systems Leadership: Owns Ramp governance and NetSuite data integrity, including workflow configuration, coding rules, approval routing, sync error resolution, and system adoption. Operates as an AI-native leader who actively uses AI tools to improve visibility, automate routine work, strengthen controls, and scale accounting operations. People + Vendor Management: Leads internal team members and outsourced resources by setting clear expectations, conducting quality reviews, establishing KPIs, defining weekly operating rhythms, and implementing remediation plans. Interfaces directly with vendors to reconcile account activity, resolve payment inquiries, and maintain strong vendor relationships. Executive Communication: Communicates clearly with vendors, partners, executive stakeholders, internal teams, and leadership; owns escalations through resolution and documents decisions. Accounting Process Leadership: Builds scalable SOPs, reporting, automations, and operating cadences across accounting operations that reduce manual work, improve visibility, strengthen internal controls, and increase accountability. Operational Rigor: Manages daily, weekly, monthly, and ad hoc responsibilities without losing sight of controls, close deadlines, SLAs, and stakeholder experience. Ideal Experience 5–8+ years of accounting experience, with direct ownership of AP-related accruals, reconciliations, close activities, and financial statement accuracy. Experience managing or directly overseeing AP, vendor payments, payment approvals, and high-volume invoice workflows. Experience leading outsourced or shared-service teams through KPIs, QA routines, weekly reviews, documented expectations, and performance remediation. Hands-on experience with accounting systems, expense platforms, and ERP data flows; Ramp and NetSuite experience strongly preferred. Experience supporting monthly financial close activities through reconciliations, accrual analysis, audit preparation, or financial reporting support. Demonstrated ability to build or improve controls, SOPs, approval workflows, exception tracking, reporting, and cross-functional finance processes. Experience communicating with vendors, partners, internal stakeholders, and senior leaders in situations requiring accuracy, urgency, and judgment. Experience using Claude or other AI model tools to improve accounting workflows, analyze exceptions, draft documentation, summarize data, build repeatable processes, or automate routine follow-up. Bachelor’s degree in Accounting, Finance, or a related field preferred; CPA or comparable technical accounting foundation is a plus. Don’t meet all of the qualifications? We want you to consider all of your skills and experiences - both professional and personal - that would make you successful in this role. Although some qualifications are essential, others can be attained with time. We believe diverse perspectives, upbringings, and knowledge contribute to our strong company culture and we encourage you to apply. Role Goals Goal #1: Accounting Operations Performance: By the end of 2026, the Accounting Manager will build and run an AP operating model that pays bills on time, reduces avoidable aging, and improves vendor experience, as measured by >98% of bills paid by due date, a downward trend in invoices >30 and >60 days past due, and vendor inquiry responses within the defined SLA. Meets: >98% on-time payments; aging trend improves quarter over quarter; vendor SLA is consistently met. Exceeds: >99% on-time payments; invoices >30 and >60 days past due decline materially; vendor backlog remains minimal. New Standard: AP aging, payment readiness, and vendor response performance are visible in recurring reporting and managed proactively before escalations occur. Goal #2: Close Readiness + Controls: By December 2026, the Accounting Manager will ensure AP and Partner Billing close activities are completed on time and supported by strong controls, as measured by Partner Billing close tasks completed by BD1, AP lock achieved by BD5, documented exception review, and near-zero duplicate or erroneous payments. Meets: Partner Billing completed by BD1; AP lock completed by BD5; exceptions reviewed and documented monthly. Exceeds: Close readiness is achieved with minimal rework and a consistent pre-close review cadence. New Standard: Close readiness is predictable, measurable, and supported by documented controls, ownership, and quality gates. Goal #3: Outsourced Vendor Management Accountability + Quality: By the end of 2026, the Accounting Manager will establish a consistent oversight model for managing Flatworld’s performance, as measured by weekly completion and accuracy reporting, documented issue escalation, QA expectations, and measurable reductions in coding corrections, missed tasks, and rework. Meets: Weekly Flatworld audit report is reviewed; recurring issues are documented and escalated; quality expectations are clear. Exceeds: Flatworld performance improves quarter over quarter with fewer exceptions and faster resolution. New Standard: Flatworld work is managed through clear KPIs, documented QA routines, and transparent accountability across Ramp, Rossum, and Core workflows. Goal #4: AI + Automation: By December 2026, the Accounting Manager will use AI and automation to improve accounting operations visibility and reduce manual follow-up, as measured by implemented workflows for exception alerts, approval nudges, recurring reporting, or Slack notifications that help the team identify work falling behind and act before close or payment deadlines are missed. Meets: At least two recurring AI-enabled or automated workflows are implemented and used by the team. Exceeds: Automated reporting and notifications reduce manual follow-up and improve SLA adherence. New Standard: The AP + Partner Billing function runs with proactive exception detection, automated visibility, and clear owner-level next actions. What we offer: Our people mean everything to us. When you join Crafty, you're joining a team of passionate, smart, and supportive people who work incredibly hard and have a good time along the way. We are proud to offer a compensation package that includes our Crafty healthcare plan, covering primary health, dental, and vision plans, 401k, paid time off, equipment certification courses, and parental leave. And, of course, it also includes Crafty-grade snacks, beverages, and fun events! Lastly, this role offers a special opportunity: to have a major hand in shaping the future of a young, flourishing company. Your creativity, ambition, and work will steer the direction of our successes. Our compensation amount for this role is targeted at $113,000 - $133,000 per year in Chicago. Final offer amounts are determined by multiple factors including cost of living based on location, candidate experience and expertise, and may vary from the amounts listed above. Crafty provides equal employment opportunities (EEO) to all employees and applicants for employment without discriminating against race, color, religion, sex, sexual orientation, national origin, age, disability or genetics.

company Who We Are: Crafty’s mission is to help companies craft better workplaces by providing the services and technology to deliver a modern, comprehensive food & beverage program for their employees, no matter where they work. After operating with a vertically integrated supply chain (i.e., directly fulfilling orders from Crafty-operated distribution centers) in Chicago and the Bay Area, our team launched a third party fulfillment model that has rapidly scaled our coverage into over 25 markets globally, in just a year’s time. At Crafty, we have a diverse, high-powered team, composed of folks in technology, supply chain operations, field operations, sales, account management, and more. Our workplace is dynamic, fast-paced, and just plain fun; we pride ourselves in having an amazing mix of humans who make up our team! role The Role: Crafty is seeking a Senior Accounting Specialist, AP + Partner Billing to support the day-to-day accounting operations for Accounts Payable, Partner Billing, and month-end close activities. This role serves as the primary operational control point between Flatworld’s transaction processing and Accounting Manager approvals, helping ensure financial transactions are complete, accurately coded, properly routed, reconciled, and ready for timely processing. This person will review Flatworld (outsourced) output, maintain audit-ready documentation, initiate ACH and wire payments for Accounting Manager approval, manage vendor setup workflows, monitor Ramp alerts, support shared accounting inbox activity, complete balance sheet and account reconciliations, assist with recurring month-end close deliverables, and help maintain accurate accounting records. They will work closely with the Accounting Manager, Flatworld resources, vendors, partners, and internal stakeholders across Finance, Client Success, Operations, and Business Development. The ideal candidate is an experienced accounting professional who understands how daily transaction quality impacts financial reporting, close readiness, vendor experience, and internal controls. They are detail-oriented, systems-fluent, proactive, and comfortable managing queues, reconciliations, checklists, documentation, and recurring accounting processes in a fast-paced environment. Success in this role means accounting operations move efficiently, exceptions are identified early, financial records remain accurate, and close activities are completed on time. Required Attributes Accounting Operations Discipline: Manages transaction readiness, payment support, vendor setup, coding corrections, reconciliations, and accounting workflows with accuracy, urgency, and strong follow-through. Accounting Foundation: Understands how AP affects the GL, including prepaid expenses, balance sheet reconciliations, month-end close, and financial statement accuracy. Controls Orientation: Maintains clean audit trails, follows segregation-of-duties requirements, reviews Flatworld output, and escalates exceptions before payment or close deadlines. Systems Fluency: Uses Ramp, NetSuite, and related tools to monitor queues, troubleshoot sync issues, maintain coding rules, and improve transaction quality at the draft stage. Reconciliation + Analytical Skill: Investigates variances across cash, disbursement, credit card, accrued expense, and vendor clearing accounts with strong attention to detail. Operational Rigor: Builds checklists, maintains SOPs, documents recurring issues, manages deadlines, and keeps work moving across daily, weekly, monthly, and ad hoc cycles. Stakeholder Communication: Communicates clearly with vendors, internal teams, Flatworld, and the Accounting Manager to resolve issues, document next steps, and prevent rework. Ideal Experience 3–6+ years of accounting experience with direct experience in AP operations, reconciliations, and month-end close support. Hands-on experience supporting accounting operations, including invoice processing, vendor setup, payment initiation, account reconciliations, accounting inbox management, close support, and payment readiness workflows. Experience using an ERP and understanding downstream impacts of coding decisions by department, class, location, vendor, item, or expense category; NetSuite experience preferred. Experience with expense or AP automation platforms; Ramp experience strongly preferred. Experience reconciling balance sheet accounts, investigating variances, and preparing audit-ready support. Experience supporting monthly financial close activities through reconciliations, journal entry support, audit documentation, or financial reporting schedules. Demonstrated ability to manage queues, create checklists, document SOPs, and maintain accurate records in a high-volume environment. Bachelor’s degree in Accounting, Finance, or a related field preferred. Don’t meet all of the qualifications? We want you to consider all of your skills and experiences - both professional and personal - that would make you successful in this role. Although some qualifications are essential, others can be attained with time. We believe diverse perspectives, upbringings, and knowledge contribute to our strong company culture and we encourage you to apply. Role Goals Goal #1: Accounting Operations Readiness + Payment Support: By the end of 2026, the Senior Accounting Specialist will keep daily AP work moving accurately and on time, as measured by invoices reviewed for completeness, payment runs prepared for Accounting Manager approval, new vendor requests processed with complete documentation, and vendor or internal AP issues escalated before they create payment delays. Meets: Payment support is timely; vendor documentation is complete; AP issues are escalated with clear next steps. Exceeds: AP bottlenecks decline and payment readiness becomes more predictable week over week. New Standard: AP queues are managed through clear checklists, visible status tracking, and proactive exception handling. Goal #2: Ramp + NetSuite Hygiene: By December 2026, the Senior Accounting Specialist will improve Ramp-to-NetSuite transaction quality, as measured by weekly sync checks, documented coding corrections, maintained vendor defaults/rules/OCR instructions, and a reduction in recurring sync or coding issues. Meets: Weekly sync checks are completed; recurring coding issues are documented and corrected. Exceeds: Draft-stage transaction quality improves and recurring sync issues materially decline. New Standard: Coding rules, vendor defaults, and issue logs create a cleaner downstream GL with less rework. Goal #3: Close Readiness + Reconciliations: By December 2026, the Senior Accounting Specialist will complete accounting close deliverables accurately and on time, as measured by credit card reconciliations, disbursement cash reconciliation, partner accrual support, AP close package readiness, and lock signaling completed according to the close calendar. Meets: Required reconciliations and AP close tasks are completed by the agreed close deadlines. Exceeds: Close tasks are completed with minimal rework and exceptions are surfaced before AP lock. New Standard: AP close readiness is supported by recurring checklists, documented support, and clear exception reporting. Goal #4: Process Documentation + Improvement: By the end of 2026, the Senior Accounting Specialist will strengthen AP operating discipline by creating and maintaining SOPs for recurring workflows, as measured by documented procedures for key AP tasks, recurring issue logs, and practical improvements that reduce manual rework or prevent recurring errors. Meets: SOPs exist for core recurring AP workflows and are updated as processes change. Exceeds: SOPs reduce rework and help Flatworld or backup owners execute consistently. New Standard: AP execution is repeatable, documented, and resilient across owners, backups, and outsourced support. What we offer: Our people mean everything to us. When you join Crafty, you're joining a team of passionate, smart, and supportive people who work incredibly hard and have a good time along the way. We are proud to offer a compensation package that includes our Crafty healthcare plan, covering primary health, dental, and vision plans, 401k, paid time off, equipment certification courses, and parental leave. And, of course, it also includes Crafty-grade snacks, beverages, and fun events! Lastly, this role offers a special opportunity: to have a major hand in shaping the future of a young, flourishing company. Your creativity, ambition, and work will steer the direction of our successes. Our compensation amount for this role is targeted at $82,000 - $96,000 per year in Chicago. Final offer amounts are determined by multiple factors including cost of living based on location, candidate experience and expertise, and may vary from the amounts listed above. Crafty provides equal employment opportunities (EEO) to all employees and applicants for employment without discriminating against race, color, religion, sex, sexual orientation, national origin, age, disability or genetics.