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Overview

CYM Living - Where caring meets innovation. We are a national real estate firm with corporate headquarters in Chicago, IL, and just outside of New York City. Our mission is to provide our residents with an exceptional living experience, nurture a culture of community, and empower growth from within. As a vertically integrated firm, we lead with operations by taking a hands-on approach to real estate investment and property management. We accomplish our mission by incorporating data and technology with hyperlocal customer service to all units.

Position Summary

We are seeking a dedicated Floating Office Manager to join our team. The ideal candidate will provide on-site administrative and leasing office support across multiple properties, covering for site teams and keeping office operations running smoothly. This person will travel between buildings as needed, assist prospective residents with the leasing process, provide exceptional customer service, and maintain a welcoming environment for all.

Key Responsibilities

• Travel between properties to cover the leasing office and provide administrative support as assigned
• Schedule, coordinate, and conduct unit showings with prospective tenants
• Process and follow up on leasing inquiries, applications, and move-in/move-out paperwork
• Answer phones and emails, and greet residents and visitors
• Receive, log, and route maintenance requests, and follow up with maintenance and vendors until resolved
• Maintain accurate resident and property records and files
• Assist with rent collection follow-up, notices, and resident communications
• Order and manage office supplies for assigned properties
• Support property inspections, resident events, and other site needs as they arise
• Take on other projects or duties as requested

Requirements

• High school diploma or equivalent
• Strong customer service, communication, and organizational skills
• Ability to manage multiple priorities and adapt to changing locations and schedules
• Proficiency with Microsoft Office or Google Workspace
• Valid driver’s license and access to reliable transportation
• Ability to travel locally between properties
• Ability to work in office and on-site property settings, including walking, stairs, and showing units

Benefits

Compensation and Benefits
Pay range: $17.25-$18.25

We offer our full-time employees a comprehensive benefits package that includes:

• Medical, Dental, and Vision Coverage
• Flexible Spending and Health Savings Accounts
• Short-Term Disability and Supplemental Life Insurance
• Employee Assistance Program
• Company-Paid Life Insurance and Long-Term Disability
• 401(k) with Generous Company Match
• Paid Time Off (PTO), Paid Sick Time, and Paid Holidays
  

How to Apply
Please submit your resume and cover letter detailing your qualifications and interest in the Floating Office Manager position at CYM Living. We look forward to reviewing your application and discussing how you can contribute to our team.

CYM Living is an equal opportunity employer.

Job Description

Salary range $60k-$65k

• Maintain basic knowledge of computer software and internet applications.
• Maintain resident, business office and employee files.
• Perform Human Resources function by conducting new hire orientation and administering benefits.
• Assist in answering resident billing issues. Also maintain the ancillary charge worksheet on a weekly basis.
• Ensure that move-in deposits and rents are deposited in a timely manner.
• Send monthly delinquent notices and follows collection guidelines.
• Process resident lease renewal letters.
• Ensure that payroll is accurately prepared and reported to the corporate office at the time designated.
• Ensure that accounts payable procedures are processed timely & accurately.
• Ensure that all proprietary, financial, and resident information is kept confidential.
• Monitor and record petty cash disbursements and reconcile to replenish. 
• Process/file workers compensation claims.
• Respect and maintain confidentiality of the office, it’s records, and restricted information.
• Understands the safety and disaster plan.
• Participate in the Manager on Duty program.
• Attend various community events.
• Attend all required training, in-service, and staff meetings.
• Strive to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices.
• Maintain a positive and professional demeanor toward residents, visitors, families, and co-workers.
• Adhere to all policies and procedures of Senior Lifestyle Corporation.
• Perform other duties as assigned.

Job Description

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly. 

Responsibilities of the Office Manager – Communications include, but are not limited to, the execution of:  

• Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email. 
• Enrollment of new students and re-enrollment of current students 
• Daily student attendance and daily student operational systems
• Maintaining up-to-date student information and student files 
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Data & Systems include, but are not limited to, the execution of:  

• Bill pay and accounting 
• Procurement and supply management for all student, staff, and event supplies 
• Maintaining accurate Student Information Systems for the school and local school system 
• Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email.
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Finance include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools:  

• Bill pay and accounting 
• Procurement and supply management for all student, staff, and event supplies 
• Planning and supporting logistics and set up for school events and activities as needed

Job Description

Salary range $60k-$65k

• Maintain basic knowledge of computer software and internet applications.
• Maintain resident, business office and employee files.
• Perform Human Resources function by conducting new hire orientation and administering benefits.
• Assist in answering resident billing issues. Also maintain the ancillary charge worksheet on a weekly basis.
• Ensure that move-in deposits and rents are deposited in a timely manner.
• Send monthly delinquent notices and follows collection guidelines.
• Process resident lease renewal letters.
• Ensure that payroll is accurately prepared and reported to the corporate office at the time designated.
• Ensure that accounts payable procedures are processed timely & accurately.
• Ensure that all proprietary, financial, and resident information is kept confidential.
• Monitor and record petty cash disbursements and reconcile to replenish. 
• Process/file workers compensation claims.
• Respect and maintain confidentiality of the office, it’s records, and restricted information.
• Understands the safety and disaster plan.
• Participate in the Manager on Duty program.
• Attend various community events.
• Attend all required training, in-service, and staff meetings.
• Strive to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices.
• Maintain a positive and professional demeanor toward residents, visitors, families, and co-workers.
• Adhere to all policies and procedures of Senior Lifestyle Corporation.
• Perform other duties as assigned.

Position Summary

The office manager is responsible for the day-to-day operations of the Society, in consultation with the board chair and the treasurer, Main tasks include handling correspondence (print and email), managing the membership database and renewals, financial revenue, mailings, Mailchimp updates, social media posts, and web-based technology. The office manager is the personal face of the Society to members, potential members, persons contacting the Society for a variety of reasons, and at public events.

Reports to: Executive Committee (Board Chair and Treasurer) of the Swedish-American Historical Society; employed through North Park University.

About the Society

Established in 1948, the Swedish-American Historical Society (url removed) is a non-profit organization centrally managed from its office on the campus of North Park University on Chicago’s north side. Members (across the United States and internationally) support the Society’s mission of studying Swedish emigration, the history and culture of Swedish immigrants and their descendants in North America, and the ongoing history of relations between the United States and Sweden, through research, publications, public programs, and archives.

Hours and Location: Up to 18 hours weekly based on current Society projects and events, averaging 12 hours weekly, On-site at North Park University 60%. Remote 40%. Occasional duties at special public events on evenings and weekends.

Essential Responsibilities

• Promptly receive and respond to all inquiries, including mail, email, and social media messages.
• Serve as members’ and the public’s first point of contact, promptly responding to inquiries and forwarding needs and concerns to the appropriate officer or committee.
• Manage Society membership database, mailing lists, renewals, and correspondence.
• Responsible for membership mailings, including packaging and mailing books.
• Process book and event sales.
• Process revenue and incoming donations using QuickBooks and drop-off bank deposits.
• Track donations and send acknowledgment letters.
• Update content on the website as needed, post on social media accounts, and send updates via MailChimp on a regular schedule in consultation with the board chair, treasurer, and Communications and Membership Committee.
• Maintain print and digital files and prepare records to transfer to the archives.
• Assist with meetings and special events in coordination with the Program Committee.
• Assist with meetings and production of newsletter Glimtar and other news announcements in coordination with the Communications and Membership Committee.
• Assist committees and board in scheduling and arranging video meetings.
• Organize and maintain office operations.
• Other office duties may be assigned.

Salary: $20 per hour

Requirements

Essential Qualifications

• Facility with software applications: MS Office Suite; Google drive and email; ACT! membership database (or similar platform); and Zoom meeting software. 
• Proven office management, administrative or assistant experience
• Attention to detail and accuracy.
• Self-motivated.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Excellent time management skills and ability to multitask and prioritize work.
• Committed to building strong working relationships and a positive work environment.

Desired Qualifications/Skills/Experience

• WordPress website editing skills or willingness to be trained.
• QuickBooks, or willingness to be trained.
• MailChimp or similar messaging service.

Medical Office Manager
Gambrills, MD
Pay From: $23 per hour

MUST:
1+ years experience as an Office Manager, Administrative Manager, or similar role
Strong organizational and time-management skills
Excellent written and verbal communication abilities
Ability to multitask and prioritize competing responsibilities
EMR experience
Strong attention to detail and problem-solving skills
Ability to work independently and collaborate across teams
Professional demeanor with strong interpersonal skills

DUTIES:
Manage day-to-day office operations and administrative activities
Serve as the primary point of contact for office-related needs and inquiries
Coordinate schedules, meetings, appointments, and office communications
Maintain office supplies, equipment, vendor relationships, and facilities needs
Process invoices, expense reports, purchase orders, and basic financial records
Assist with onboarding new employees and maintaining employee records
Support HR-related administrative tasks, including documentation and compliance
Manage incoming calls, emails, mail, and general correspondence
Organize company events, meetings, and employee activities
Maintain confidential company and employee information
Develop and improve office procedures to increase efficiency
Provide administrative support to executives, managers, and team members as needed
Quadrant is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, or status as an individual with a disability. Healthcare benefits are offered to all eligible employees according to compliance mandated by the Affordable Care Act .

Job Description

Salary range $60k-$65k

• Maintain basic knowledge of computer software and internet applications.
• Maintain resident, business office and employee files.
• Perform Human Resources function by conducting new hire orientation and administering benefits.
• Assist in answering resident billing issues. Also maintain the ancillary charge worksheet on a weekly basis.
• Ensure that move-in deposits and rents are deposited in a timely manner.
• Send monthly delinquent notices and follows collection guidelines.
• Process resident lease renewal letters.
• Ensure that payroll is accurately prepared and reported to the corporate office at the time designated.
• Ensure that accounts payable procedures are processed timely & accurately.
• Ensure that all proprietary, financial, and resident information is kept confidential.
• Monitor and record petty cash disbursements and reconcile to replenish. 
• Process/file workers compensation claims.
• Respect and maintain confidentiality of the office, it’s records, and restricted information.
• Understands the safety and disaster plan.
• Participate in the Manager on Duty program.
• Attend various community events.
• Attend all required training, in-service, and staff meetings.
• Strive to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices.
• Maintain a positive and professional demeanor toward residents, visitors, families, and co-workers.
• Adhere to all policies and procedures of Senior Lifestyle Corporation.
• Perform other duties as assigned.

Office Manager - Legal

Ruggiero Law Offices, LLC  |  Paoli, PA  |  Full-Time, In-Office

Keep a respected estate and elder law firm running smoothly, in a role where your organization and follow-through are felt every day.

About the Firm

For more than three decades, Ruggiero Law Offices, LLC has helped families and business owners protect what matters most through thoughtful estate, elder, and business law solutions. Led by founder Jim Ruggiero and a dedicated team, the firm pairs legal experience with practical insight to serve clients with integrity and care. You can learn more at (url removed).

About the Role

We are looking for an Office Manager to keep the day-to-day business side of the firm running smoothly. Working closely with the Managing Partner, you will help the team stay organized, accountable, and focused so the attorneys can concentrate on their clients. This is a hands-on role for someone who enjoys bringing structure to a busy office and takes pride in being the person others rely on to keep things moving.

Responsibilities

• Oversee daily office operations, workflows, and internal systems, and look for practical ways to improve them
• Manage and support staff: assign and track work, follow up on deadlines, and keep the team aligned and accountable
• Lead onboarding for new hires, including first-day setup, training schedules, system access, and policy review
• Maintain office procedures, checklists, employee files, and internal HR documentation
• Support firm technology, including Clio, by helping the team use systems consistently
• Coordinate office needs, facilities, supplies, and administrative logistics
• Coordinate with the bookkeeper and CPA to support accurate financial tracking and reporting
• Support a smooth client experience by helping intake, follow-up, and handoffs run well, while attorneys handle all legal advice
• Keep leadership informed of operational updates, staffing needs, and workflow issues

Requirements

• 3 to 5 years of office management experience in a law firm, with a strong understanding of law firm terminology and workflow
• Experience managing staff, monitoring workflow, and supporting accountability
• Strong organizational, communication, and problem-solving skills
• Able to manage multiple priorities and follow through consistently
• Professional judgment and discretion when handling confidential information
• Comfortable working with attorneys, staff, clients, and outside professionals such as bookkeepers and CPAs
• Familiarity with law firm systems such as Clio or MyCase is helpful
• Bachelor’s degree preferred, but not required with strong relevant experience

Nice to Have (not required)

• Experience supporting billing and collections, reviewing prebills, or monitoring work in progress and client balances
• Familiarity with law firm trust accounting and IOLTA
• Active notary commission, or willingness to become a notary.

Benefits

• Salary: $80,000 to $100,000, based on directly related experience
• 100% employee healthcare coverage
• 401(k) through Principal with an automatic 3% employer contribution after one year of qualification
• Paid time off
• Paid national holidays

How to Apply

Please submit your resume for confidential consideration. A cover letter is not required with your initial application. If selected for an interview, the firm will request a brief cover letter so you can share more about your interest in the role and how your experience fits.

We will contact candidates who best meet the criteria for the position. All applications will be handled with discretion.

Equal Opportunity Employer

Ruggiero Law Offices, LLC is an equal opportunity employer. We are committed to an inclusive workplace and consider all qualified applicants without regard to any characteristic protected by law.

Job Description

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly. 

Responsibilities of the Office Manager – Communications include, but are not limited to, the execution of:  

• Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email. 
• Enrollment of new students and re-enrollment of current students 
• Daily student attendance and daily student operational systems
• Maintaining up-to-date student information and student files 
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Data & Systems include, but are not limited to, the execution of:  

• Bill pay and accounting 
• Procurement and supply management for all student, staff, and event supplies 
• Maintaining accurate Student Information Systems for the school and local school system 
• Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email.
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Finance include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools:  

• Bill pay and accounting 
• Procurement and supply management for all student, staff, and event supplies 
• Planning and supporting logistics and set up for school events and activities as needed

$30–$40/hour, depending on experience
On-site four days per week, up to five hours per day; flexible hours between 9 a.m. and 4 p.m.

We’re seeking an organized, welcoming office professional to help keep our workplace running smoothly. Based at reception, you’ll greet visitors, support staff, and ensure that workspaces, supplies, and equipment are ready for use. You'll handle shipping and maintain our inventory of educational publications and promotional items.

• Welcome and assist staff with day-to-day office needs including support for office and meeting technology.
• Keep workspaces, the kitchen, and conference rooms clean, stocked, and functional.
• Organize supplies, publications, and outreach materials in large storage area/mailroom. Maintain inventory records in our CRM and coordinate reorders.
• Process incoming mail, pack and ship boxes of publications and giveaways; operate the postage machine; and maintain the copier, including meter readings and service coordination.
• Manage conference room scheduling and assist with meeting setup, catering, and cleanup.
• Coordinate repairs and maintenance with building management and equipment vendors.
• Supervise a supply and mailroom support employee for approximately 8 hours per week.

Requirements

• A service-oriented approach and a keen eye for order: you notice when something is out of place and take initiative to correct it.
• Ability to arrange supplies and work areas logically so materials are easy to find and everyday tasks flow efficiently.
• Experience in office operations or a similar role, including organizing office space, storage areas and maintaining inventory.
• A service-oriented approach, strong organizational skills, and the initiative to identify needs and follow through.
• Proficiency with everyday office technology and equipment (laptops, monitors, mice, keyboards, cameras).
• Ability to prioritize requests, schedule work, oversee completion while maintaining active communication with internal customers.
• Coordinate service providers, and supervise a part/time support employee.
• Ability to perform hands-on tasks such as stocking, packing, and moving materials; ability to lift up to 40 pounds, with reasonable accommodation as needed.

Job Description

Responsible for overseeing hotel occupancy and promoting the efficient operation of front desk, bell desk, housekeeping, and call center ensuring appropriate service to hotel guests.

Job Duties

• Manage hotel and related departments to ensure maximum occupancy, efficiency and revenue.
• Hire, supervise, train, evaluate work performance, and administer discipline for team members.
• Maintain knowledge of industry practices, hotel markets and statistical data.
• Possess knowledge of room rates, types and availability.
• Maintain and ensure proper par levels of supplies and equipment.
• Coordinate special events and promotions with other departments.
• Resolve customer complaints or disputes.
• Ensure compliance with established company policies and procedures and regulatory controls and the Pennsylvania Gaming Control Board.
• Responsible for property public area cleanliness and sanitation.
• Authorized to extend complimentary services in accordance with the approved comp matrix.
• Develop operating budgets and meet established goals.
• Review and approve all OTA invoices.
• Other duties as assigned by management.
• May assist in assigning and inspecting cleanliness on the casino floor.