Administration|Office|Office Assistant,Administration|Office,Administration,Administration|Secretary,Administration|Office|Office Junior,Administration|Office|Office Administrator Jobs

The Office Coordinator greets guests and clients visiting the office while adhering to office security protocols. The Office Coordinator is responsible for the daily administration of the office equipment, recordkeeping, facilities, and the out of office calendar. This position reports directly to the shareholder in charge of the Harrisburg office and Human Resources. The Office Coordinator will assist the legal support team with overflow work and coverage responsibilities.

• Maintain the reception area and greet visitors. Notify the appropriate personnel of their arrival.
• Forward voicemails and emails to the appropriate attorney or support staff personnel.
• Ensure lunchroom and conference room supplies are replenished and well maintained.
• Contact building maintenance with issues or requests.
• Coordinate with the Office Services Manager and the Chief Operating Officer on office moves, tenant processes, and evaluation of office equipment and furniture.
• Responsible for receiving daily mail and preparation of outgoing mailings.
• Oversee maintenance of conference room conferencing equipment to ensure updates occur regularly. Report any issues to Information Technology.
• Send monthly accounting information on banking, escrow ledger, petty cash, and expense reports to Finance.
• Oversee the monthly distribution of attorney bill memos and submit it to the billing department.
• Ensure all office equipment is maintained regularly. Follow-up with information technology on any issues and schedule repairs as necessary.
• Report postage records to Accounting for the postage meter. Reload when funds are low.
• Arrange luncheons for staff meetings and employee events. Assist Human Resources with the coordination of employee events.
• Assist Human Resources and Information Technology with the onboarding of new hires in the office.
• Manage the file room and library records and resources. Responsible for the decisions to destroy or maintain closed files and the retrieval of files stored offsite.
• Cover overflow responsibilities of legal support staff when needed.

REQUIRED QUALIFICATIONS:

• Strong proficiency in Microsoft Office Suite.
• Organization and attention to detail.
• Ability to follow office safety and compliance protocols.

BENEFICIAL QUALIFICATIONS:

• Active notary
• Prior legal support experience

WHAT YOU CAN EXPECT:
We continually strive to develop its talent internally. The firm fosters the growth of its team and encourages ongoing learning opportunities. In addition to a rewarding career and competitive base compensation, the firm also invests in a comprehensive benefits package including:

• Medical, Dental, and Vision plans for individual and family
• Company paid life insurance, short- and long-term disability plans
• Flexible Spending Account
• Retirement Plan contribution
• Paid Time Off and Holidays
• Tuition Assistance for education and skill development

Company Overview

Benchmark is a premier design-build, site and underground utility construction firm, completing over 500 projects in ten (10) years. With a strong focus on mission-critical facilities, our teams collaborate seamlessly to deliver exceptional service. At Benchmark, we prioritize training and professional development, empowering our workforce to achieve their full potential. If you are passionate about safety and excellence, join our dynamic team where your skills and ambitions will be valued.

Position Summary

The Office Coordinator maintains a clean, organized, professional, and fully operational workplace environment that supports employees, visitors, and daily business operations. Serving as the primary point of contact for office-related needs, this role oversees office facilities, inventory management, vendor coordination, workplace readiness, and administrative support functions while ensuring common areas, conference rooms, breakrooms, restrooms, and supply areas remain stocked, organized, and presentable. Success in this position requires strong organizational skills, attention to detail, a proactive approach to problem-solving, and the ability to independently manage workplace operations while delivering exceptional internal customer service.

Requirements

Essential Duties & Responsibilities

• Maintain the cleanliness, organization, and professional appearance of the office, lobby, conference rooms, breakrooms, restrooms, and common areas.
• Conduct routine facility inspections to ensure office spaces are clean, stocked, organized, and operational.
• Manage inventory and ordering of office, kitchen, restroom, and cleaning supplies; receive, organize, and distribute deliveries and inventory.
• Coordinate vendors, service providers, maintenance requests, repairs, and office equipment servicing; serve as the primary contact for facility-related vendors and deliveries.
• Handle incoming mail, packages, and deliveries, ensuring timely distribution.
• Maintain employee applications, recruiting materials, and lobby presentation to ensure a professional and welcoming environment.
• Support office meetings, events, and employee functions by preparing and stocking meeting spaces as needed.
• Assist HR and other departments with administrative tasks, special projects, and day-to-day operational support.
• Respond to employee workplace needs, resolve routine facility and office issues, and identify opportunities to improve office organization, efficiency, and employee experience.
• Perform other duties as assigned in support of efficient office operations.

Required Qualifications

• High school diploma or equivalent.
• Two (2) years of experience in facilities coordination, office administration, workplace operations, hospitality, property management, or a related field.
• Strong organizational, communication, and customer service skills.
• Experience managing inventory, supplies, vendors, and office operations.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Fluency in both English and Spanish, with the ability to communicate effectively verbally and in writing.
• Ability to work onsite full-time in Sterling, VA.
• Ability to work independently, manage multiple priorities, and solve problems in a fast-paced environment.
• Strong attention to detail, professionalism, and ability to maintain confidentiality.
• Ability to lift and move office supplies and inventory up to 30 pounds.
• Must be legally authorized to work in the United States without current or future sponsorship.

Preferred Qualifications

• Experience supporting construction, utility, engineering, or field-based organizations.
• Experience in facilities management, workplace services, hospitality, or property management.
• Knowledge of vendor management, purchasing, and invoice processing.

Benefits

Why Join Benchmark Utility Services

Benchmark Utility Services offers competitive compensation, comprehensive benefits and a dynamic work environment that values excellence, teamwork, and professional growth. If you possess the Qualifications and skills to excel in this role, we encourage you to apply.

Equal Opportunity Employer.

The Office Coordinator greets guests and clients visiting the office while adhering to office security protocols. The Office Coordinator is responsible for the daily administration of the office equipment, recordkeeping, facilities, and the out of office calendar. This position reports directly to the shareholder in charge of the Harrisburg office and Human Resources. The Office Coordinator will assist the legal support team with overflow work and coverage responsibilities.

• Maintain the reception area and greet visitors. Notify the appropriate personnel of their arrival.
• Forward voicemails and emails to the appropriate attorney or support staff personnel.
• Ensure lunchroom and conference room supplies are replenished and well maintained.
• Contact building maintenance with issues or requests.
• Coordinate with the Office Services Manager and the Chief Operating Officer on office moves, tenant processes, and evaluation of office equipment and furniture.
• Responsible for receiving daily mail and preparation of outgoing mailings.
• Oversee maintenance of conference room conferencing equipment to ensure updates occur regularly. Report any issues to Information Technology.
• Send monthly accounting information on banking, escrow ledger, petty cash, and expense reports to Finance.
• Oversee the monthly distribution of attorney bill memos and submit it to the billing department.
• Ensure all office equipment is maintained regularly. Follow-up with information technology on any issues and schedule repairs as necessary.
• Report postage records to Accounting for the postage meter. Reload when funds are low.
• Arrange luncheons for staff meetings and employee events. Assist Human Resources with the coordination of employee events.
• Assist Human Resources and Information Technology with the onboarding of new hires in the office.
• Manage the file room and library records and resources. Responsible for the decisions to destroy or maintain closed files and the retrieval of files stored offsite.
• Cover overflow responsibilities of legal support staff when needed.

REQUIRED QUALIFICATIONS:

• Strong proficiency in Microsoft Office Suite.
• Organization and attention to detail.
• Ability to follow office safety and compliance protocols.

BENEFICIAL QUALIFICATIONS:

• Active notary
• Prior legal support experience

WHAT YOU CAN EXPECT:
We continually strive to develop its talent internally. The firm fosters the growth of its team and encourages ongoing learning opportunities. In addition to a rewarding career and competitive base compensation, the firm also invests in a comprehensive benefits package including:

• Medical, Dental, and Vision plans for individual and family
• Company paid life insurance, short- and long-term disability plans
• Flexible Spending Account
• Retirement Plan contribution
• Paid Time Off and Holidays
• Tuition Assistance for education and skill development

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence. 

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around leading with integrity, owning the outcome, growing together, and moving with purpose in everything we do for our employees, customers, partners, and communities. We believe success is best when we listen and lead with empathy; model high standards of ethics to provide a rewarding candidate experience; work hard, have fun, and appreciate the strengths we all bring to the team; and empower our employees to create innovative and trusted results.

We are looking for a dynamic Office Coordinator to join our team!  The Program Analyst will support the Office of the Under Secretary of Defense, Personnel and Readiness by performing a variety of technical, managerial, and/or administrative project tasks. 

This position will be onsite at the Pentagon daily.

We are proactively building a pipeline of qualified candidates for future opportunities that may arise. If your background aligns with our anticipated needs, a member of our Talent Acquisition team may reach out should a role become available or to proactively screen you for the role.

Responsibilities

The responsibilities include, but are not limited to:

• Reviewing, editing, and proofreading senior leader forum read-ahead materials
• Managing and coordinating senior leader calendars
• Tracking and coordinating senior leader RSVPs for all DoD senior leader forums (including but not limited to Deputy’s Management Action Group, Deputy’s Workforce Council, Secretary’s Large Group, etc.)
• Coordinating day-of meeting logistics (setting up telecommunication connections, making seating charts, and coordinating name tents)
• Managing deliverable schedules to ensure forum read-ahead materials are submitted and quality-controlled in a timely manner
• Tracking forum outcomes, action items, and RSVPs
• Writing and coordinating forum summaries of conclusions
• Managing forum SharePoint sites (posting read-ahead materials, updating forum calendars, and managing access to SharePoint site)
• Manage and track office taskers, suspense dates, and deliverables, coordinating with Pentagon stakeholders to ensure timely responses and completion
• Use the Correspondence and Task Management System (CATMS) or a similar task management system to assign, route, monitor, and close taskers while maintaining accurate records and status updates
• Managing person of contact distribution lists and communities of interest

Requirements

• Active Secret DoD Clearance is required with the ability to upgrade to a TS Clearance
• Bachelor's degree
• Minimum of 1 to 3+ years professional work experience
• Experience supporting the Department of Defense, Veterans Administration, or prior military experience
• Experience in a DoD executive engine room
• Excellent administrative skills
• Demonstrated skills to perform all required duties
• Ability to work responsibly and independently and under direct supervision
• Experience with CATMS, ETMS2, TMT or similar Task Management system
• Experience with standard MS Office suite products, including Excel and SharePoint
• Degree in English, Journalism, Political Science, or related field
• Experience working in or supporting the DoD experience, providing administrative and logistical support in a fast-paced environment

Benefits

CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with national average market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $100,000 - $115,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills. 

• Performance Bonuses
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• 11 Federal Holidays
• Parental Leave
• Commuter Benefits
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives

CATHEXIS is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability EEO IS THE LAW. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Recruiting Department (url removed) 

Job Description

Summary

The Healthcare Billing Office Coordinator manages resident billing, accounts receivable, and financial recordkeeping across all levels of care. This position ensures accurate census reporting, timely billing, and compliance with organizational procedures in addition to providing support to residents, families, and internal teams with financial inquiries and processes.

Essential Functions

• Responds to billing inquiries from residents and resident representatives and maintains accurate Accounts Receivable files.
• Records and reconciles the daily census and attends daily stand-up meetings to ensure census and billing information is accurate.
• Reviews and posts ancillary charges from multiple sources.
• Monitors A/R aging weekly, processes refunds, and refers accounts for collections when appropriate based on review and policy.
• Reviews and processes Consolidated Billing requests.
• Maintains Resident Trust Account operations, including deposits, withdrawals, reconciliations, and audits, in accordance with policy.
• Verifies insurance coverage for resident admissions and outpatient therapy services.
• Reviews monthly billing for accuracy in accordance with month-end close procedures, user guides, and billing schedules.
• Prepares, processes, and mails monthly private pay statements.
• Prepares and processes daily deposits including resident payments, insurance payments, and non-A/R payments.
• Collaborates with other departments to obtain information as necessary.
• Uploads payables into AP software and forwards them to appropriate parties for approval.

Job Description

Summary

The Office Coordinator is courteous and helpful to residents and their families and is primarily responsible for executing administrative office duties with neatness, efficiency, and accuracy. Prepares the monthly billing for residents, manages the schedule, payroll, and has knowledge of office machines such as copier, calculator, and computer. Maintains safety and responsibility when handling equipment. Sorts through department correspondence and routes to necessary personnel for. This Office Coordinator leads new hire orientation and is friendly and helpful to employees when questions arise in reference to wages, benefits, and the Asbury guiding principles.

• Responsible for monthly billing of Residential Living and Personal Care.
• Responsible for Accounts Receivable.
• Manages in-service programs and in-person trainings and assignments.
• Assists with new admission data entry and internal transfer documents.
• Participates in the safety committee. 
• Responsible to order supplies for office supply closet.
• Responsible to work in a team-like manner to ensure quality service from within the department.
• Assist with inquiries and tours as needed.
• Organize and maintain office related forms, i.e. employees, residents, tenants, etc.
• Assists with HR functions, and lead new hire orientation. 
• Performs other duties, as assigned.

 

Company: Bucks County Electric Works (BCEW)

Position: Office Coordinator

Compensation: $20-$25 per hour

Employment Type: Full-Time / Non- Exempt (Hourly)

Reports To: Operations / Executive Leadership

Work Location: This role is on-site at 260 Knowles Ave STE 224, Southampton, PA 18966.  This is a 100% in-office role.

Relocation: No

Bucks County Electric Works (BCEW) seeks an organized, proactive, detail-driven Office Coordinator to serve as the operational backbone of our office. In this role, you will manage day-to-day administrative functions, support core financial workflows (including accounts payable and basic accounts receivable), and coordinate project management documentation to keep initiatives on schedule and on budget.

 

As BCEW continues to grow, this position offers high visibility and substantial room for career growth. We need a flexible problem solver who takes ownership of their work, stays adaptable as operational needs evolve, and is eager to take on increasing responsibility over time.

Requirements

Financial Administration & Accounting Support

• Review, code, and process vendor invoices and check requests accurately within accounts payable workflows.
• Reconcile vendor statements and resolve billing discrepancies or payment inquiries in a professional, timely manner.
• Assist with accounts receivable functions, including basic invoice preparation, tracking incoming payments, and monitoring aging accounts.
• Maintain organized digital and physical financial records, vendor files, and tax documentation (e.g., W-9s).
• Coordinate expense reporting and support credit card reconciliation.

Project Management & Operational Coordination

• Prepare, track, and archive key project documentation, including contracts, proposals, change orders, purchase orders, and project submittals.
• Interface with internal project leads, clients, subcontractors, and vendors to ensure project paperwork meets compliance standards and deadlines.
• Track project deliverables, milestones, and status logs; flag missing documentation or upcoming administrative deadlines.
• Assist in organizing project kickoff and review meetings, including agenda distribution, meeting notes, and follow-up item tracking.

General Office Management & Administrative Support

• Maintain daily office operations, inventory, and supply ordering to ensure a functional, organized work environment.
• Serve as a primary point of contact for mail distribution, phone inquiries, incoming deliveries, and visitor intake.
• Manage calendars, coordinate internal/external meetings, and assist with occasional travel logistics.
• Support leadership with ad-hoc reporting, operational workflows, and special initiatives as BCEW expands.

Qualifications

• Experience: 2+ years of administrative, office coordination, or operational support experience. Prior exposure to basic bookkeeping/accounting (AP/AR) and project coordination is strongly preferred.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.
• Familiarity with accounting platforms (e.g., QuickBooks, Sage, or similar ERP systems) is a strong plus.
• Experience with project tracking tools or document management systems is advantageous.
• Core Competencies:
• High attention to detail with strong organizational and document-handling skills.
• Numerical accuracy and comfort handling financial data and invoices.
• Strong verbal and written communication skills across internal teams, external partners, and clients.
• Adaptability: A growth mindset and willingness to learn new systems and absorb expanded duties as BCEW scales.

Additional Eligibility Requirement

·         Must be legally authorized to work in the United States without sponsorship.

·         Any offer of employment is contingent upon the successful completion of a post-offer background investigation, pre-employment drug screen, and job-related credit check in accordance with applicable federal, state, and local laws.

Benefits

Because our people are our greatest assets, we also offer competitive benefits that include:

·         Health and Dental Insurance after 90-day period

·         Paid Holidays

·         SIMPLE retirement account

Is relocation for this position offered: No

GENERAL OVERVIEW OF KEY ROLES & RESPONSIBILITIES:

The Office Coordinator provides administrative and front-office support to the Multi-Therapy Services (MTS), ensuring efficient daily office operations and providing administrative support to program and clinical staff. The position coordinates office communications and appointment scheduling, processes billing and encounter submissions, maintains accurate electronic records, and serves as a primary point of contact for clients, families, staff, referral sources, and external agencies. The Office Coordinator is expected to maintain a professional, organized, and customer-service-oriented office environment while ensuring administrative responsibilities are completed accurately and tin1ely.

ESSENTIAL & CORE FUNCTIONS:

1.    Provide administrative support for insurance/Medicaid billing activities.

2.     Monitor billing and encounter documentation for completeness and accuracy.

3.     Complete and submit required encounters to the New Jersey Department of Children and Families

4.     Maintain and organize electronic client and program records.

5.     Perform electronic filing and ensure documents are maintained in the approp1iate electronic record.

6.     Provide administrative support to behavioral health program staff.

7.     Assist with maintaining accurate and timely program documentation.

8.     Operate standard office equipment and maintain an organized front-office environment.

9.     Utilize Microsoft 365, Outlook, Google Docs, and Excel to complete daily administrative functions.

10.  Maintain confidentiality of client, employee, billing, and program information in accordance with applicable policies and regulations.

11.  Communicate professionally with clients, families, staff, providers, referral sources, and external agencies.

12.  Perform other administrative duties as assigned by MTS leadership.

SPECIFIC ASSIGNMENTS:

1. Front desk operations.

2. Appointment scheduling.

3. Billing.

ADDITIONAL RESPONSIBILITIES:

 1. Performs other duties and special projects as assigned.

PREREQUISITES & QUALIFICATIONS FOR THE POSITION:

1.  High school diploma or GED required. Medical Office Administration/Medical Office training required. Associate degree in Business Administration, Healthcare Administration, Human Services, or a related field a plus.

2. Valid FBI clearance, criminal history check and child abuse history clearance required.

COMPETENCIES & PERSONAL CHARACTERISTICS

1.  Solid oral and written communication skills include business writing, proper grammar and spelling.

2. Good organization skills including the ability to prioritize work and manage conflicting deadlines.

3. The ability to work well with others.

4. The ability to handle conflicts with diplomacy and tact.

5. The ability to listen and evaluate objectively.

ORGANIZATIONAL ACCOUNTABILITY & RELATIONSHIPS:

1. The individual is to be supervised by the Director of the Program or designee.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

GENERAL SIGN OFF:

The employee is expected to adhere to all agency policies and to act as a role model in the adherence to agency policies.

 

I have read and understand this explanation and job desc1iption. Print Name:                                                                  

Signature:                                                                                                  Date: _________________________________

Human Resources/Management Signature:                                                                                                

Chestnut Health is a medical practice in Elgin, IL seeking a full-time Senior Office Coordinator who will support a proficient operational work flow with the performance of various administrative tasks. The ideal candidate should have meticulous attention to detail, excellent organizational talent and exceptional computer aptitude.

Responsibilities would include:

• Retrieval of medical records and demographic face sheets.
• Uploading billing data and auditing monthly collections/claim denials.
• Creating provider rounding spreadsheets in excel.
• Maintaining electronic files.
• Provider credentialing.

Requirements

• Microsoft Excel: 5 years (Required)
• Medical practice: 4 year (Preferred)

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance