Virtual-Assistant, Executive-Assistant, Administrative-Support Jobs

This is a remote position.

Our client is looking for a Full-Time Executive Assistantto provide strategic and operational support to their CEO in a fast-paced and highly collaborative environment. Their company operates within the technology industry and has spent the past several years building innovative solutions that help businesses improve organization, productivity, and workflow management.

This role is ideal for someone who thrives on structure, enjoys anticipating needs before they arise, and takes pride in helping executives stay organized and focused. The Executive Assistant will play a key role in managing communication, tracking priorities, coordinating schedules, and ensuring important tasks and deadlines remain visible and on track. The ideal candidate is proactive, resourceful, highly detail-oriented, and comfortable working independently in a fully remote environment.

Responsibilities

• Manage and maintain the CEO’s inbox, including organizing communications, prioritizing messages, drafting replies, and sending responses on their behalf.
• Coordinate and optimize the CEO’s calendar by scheduling meetings, protecting focus time, preventing conflicts, and ensuring preparedness for upcoming commitments.
• Track ongoing priorities, pending tasks, and follow-ups to ensure responsibilities and deadlines are completed on time.
• Maintain visibility over the CEO’s projects, commitments, and action items while proactively identifying bottlenecks or areas needing attention.
• Support organizational workflows and improve operational efficiency across daily activities.
• Conduct research and gather information as needed to support executive initiatives and decision-making.
• Assist with documentation, communication drafting, and administrative coordination.
• Ensure accurate organization of files, notes, schedules, and executive priorities.
• Communicate effectively with internal and external stakeholders in a professional manner.

Requirements

• 3–4+ years of experience supporting executives or leadership teams.
• Strong written and verbal communication skills.
• Excellent grammar, editing, writing, and organizational abilities.
• Strong time management and planning capabilities.
• Ability to manage multiple priorities in a fast-moving environment.
• Comfortable working with technology, productivity platforms, and software tools.
• Experience using Mac and iOS environments.
• Proficiency with productivity tools such as Apple Mail, Keynote, Microsoft Word, and Excel.
• Ability to work independently while maintaining a high level of accuracy and accountability.
• Strong attention to detail and follow-through.

Qualifications

• Previous experience supporting C-level executives is highly valued.
• Experience handling confidential information with discretion and professionalism.
• Familiarity with Daylite CRM or similar productivity systems is considered a plus.
• Comfortable adapting to changing priorities and dynamic workflows.
• Strong sense of ownership and initiative.
• Ability to anticipate needs and proactively solve problems.

• Familiarity with Apple devices and macOS workflows (Apple MacBook required).

Benefits

Originally posted on Himalayas

Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours

About the Role

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.

This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.

If you’re someone who is organized, proactive, and reliable, this role is built for you.

What You’ll Own

Administrative & Executive Support (Primary Focus)

• Manage calendars, meetings, and scheduling across time zones
• Coordinate calls and ensure smooth daily planning
• Draft and send professional emails, documents, and communications
• Prepare meeting notes and track follow-ups

Data & CRM Management

• Update and maintain records in:
• HubSpot
• Salesforce
• Zoho CRM
• Manage spreadsheets and operational trackers
• Organize digital files in:
• Google Drive
• Dropbox
• SharePoint

Research & Task Execution

• Conduct online research:
• Competitors
• Vendors
• Market insights
• Turn research into:
• Structured summaries
• Presentations
• Support ad hoc and project-based tasks

Customer & Vendor Coordination

• Respond to basic client inquiries or route appropriately
• Communicate with vendors and track outstanding items
• Ensure follow-ups are completed on time

Operations & Project Support

• Assist with:
• Invoicing and expense tracking
• Light bookkeeping (if required)
• Update project management tools:
• Trello
• Asana
• Notion
• Monday.com

What Makes You a Strong Fit

• You are highly organized and detail-oriented
• You can manage multiple tasks without dropping the ball
• You communicate clearly and professionally
• You are proactive and don’t wait for instructions
• You are reliable, responsive, and accountable

Required Experience & Skills

• 1–2 years experience as a:
• Virtual Assistant
• Administrative Assistant
• Operations Support role
• Proficiency in:
• Microsoft Office
• Google Workspace (Docs, Sheets, Gmail, Calendar)
• Strong time management and multitasking ability
• Reliable internet and remote work setup

Nice to Have

• CRM experience:
• HubSpot / Salesforce / Zoho CRM
• Familiarity with:
• QuickBooks / Xero
• Experience supporting:
• Founders
• Startups
• Remote teams
• Managing multiple clients or executives

What a Typical Day Looks Like

• Review calendars and inboxes, prioritize urgent items
• Schedule meetings and coordinate logistics
• Update CRM records and trackers
• Prepare documents, reports, or summaries
• Conduct research for ongoing projects
• Follow up with vendors or clients
• Send end-of-day updates and prep for next day

In short:
You ensure everything runs smoothly and nothing falls through the cracks.

Key Metrics (KPIs)

• Tasks completed accurately and on time
• Calendar & inbox management efficiency
• No missed meetings or deadlines
• Clean, organized systems and documentation
• Strong responsiveness during working hours
• Positive feedback from clients and stakeholders

Why This Role Stands Out

• High ownership and visibility across operations
• Exposure to multiple business functions
• Clear expectations and structured workflows
• Opportunity to grow into operations or executive roles
• Work directly with founders and decision-makers

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (mock inbox/calendar + research task)
• Client Interview
• Offer & Background Verification

Apply Now

If you:

• Thrive in fast-paced, remote environments
• Are organized, proactive, and detail-driven
• Enjoy supporting operations and execution

This role is a strong fit.

Originally posted on Himalayas

Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours

About the Role

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.

This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.

If you’re someone who is organized, proactive, and reliable, this role is built for you.

What You’ll Own

Administrative & Executive Support (Primary Focus)

• Manage calendars, meetings, and scheduling across time zones
• Coordinate calls and ensure smooth daily planning
• Draft and send professional emails, documents, and communications
• Prepare meeting notes and track follow-ups

Data & CRM Management

• Update and maintain records in:
• HubSpot
• Salesforce
• Zoho CRM
• Manage spreadsheets and operational trackers
• Organize digital files in:
• Google Drive
• Dropbox
• SharePoint

Research & Task Execution

• Conduct online research:
• Competitors
• Vendors
• Market insights
• Turn research into:
• Structured summaries
• Presentations
• Support ad hoc and project-based tasks

Customer & Vendor Coordination

• Respond to basic client inquiries or route appropriately
• Communicate with vendors and track outstanding items
• Ensure follow-ups are completed on time

Operations & Project Support

• Assist with:
• Invoicing and expense tracking
• Light bookkeeping (if required)
• Update project management tools:
• Trello
• Asana
• Notion
• Monday.com

What Makes You a Strong Fit

• You are highly organized and detail-oriented
• You can manage multiple tasks without dropping the ball
• You communicate clearly and professionally
• You are proactive and don’t wait for instructions
• You are reliable, responsive, and accountable

Required Experience & Skills

• 1–2 years experience as a:
• Virtual Assistant
• Administrative Assistant
• Operations Support role
• Proficiency in:
• Microsoft Office
• Google Workspace (Docs, Sheets, Gmail, Calendar)
• Strong time management and multitasking ability
• Reliable internet and remote work setup

Nice to Have

• CRM experience:
• HubSpot / Salesforce / Zoho CRM
• Familiarity with:
• QuickBooks / Xero
• Experience supporting:
• Founders
• Startups
• Remote teams
• Managing multiple clients or executives

What a Typical Day Looks Like

• Review calendars and inboxes, prioritize urgent items
• Schedule meetings and coordinate logistics
• Update CRM records and trackers
• Prepare documents, reports, or summaries
• Conduct research for ongoing projects
• Follow up with vendors or clients
• Send end-of-day updates and prep for next day

In short:
You ensure everything runs smoothly and nothing falls through the cracks.

Key Metrics (KPIs)

• Tasks completed accurately and on time
• Calendar & inbox management efficiency
• No missed meetings or deadlines
• Clean, organized systems and documentation
• Strong responsiveness during working hours
• Positive feedback from clients and stakeholders

Why This Role Stands Out

• High ownership and visibility across operations
• Exposure to multiple business functions
• Clear expectations and structured workflows
• Opportunity to grow into operations or executive roles
• Work directly with founders and decision-makers

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (mock inbox/calendar + research task)
• Client Interview
• Offer & Background Verification

Apply Now

If you:

• Thrive in fast-paced, remote environments
• Are organized, proactive, and detail-driven
• Enjoy supporting operations and execution

This role is a strong fit.

Originally posted on Himalayas

This is a remote position.

Job Description

Our client is looking for a Part-Time Virtual Assistantto support their daily administrative, communication, and scheduling needs. Over the past few years, they have established themselves as a trusted consulting firm specializing in strategic business solutions and professional advisory services, known for their commitment to excellence, integrity, and innovation in client partnerships.

This role calls for a reliable and detail-oriented professional who takes pride in thoroughness and clear communication. The ideal candidate will manage correspondence, coordinate tasks, maintain organized schedules, and ensure that no important details are overlooked when handling proposals, client inquiries, or internal requests.

Responsibilities

• Manage and organize the executive’s email inbox, prioritizing messages, flagging key actions, and maintaining professional correspondence.

• Coordinate calendars, meetings, and appointments, ensuring seamless scheduling across time zones.

• Read and process proposals, questions, and communications carefully to ensure no details are missed.

• Create and manage task lists, following up on action items and deadlines.

• Communicate clearly and professionally with team members, clients, and partners.

• Support daily administrative tasks such as document organization, data entry, and file management.

• Utilize AI tools (such as Microsoft Copilot or ChatGPT) to assist in drafting communications, summarizing notes, or improving task efficiency.

• Maintain a professional, courteous tone in all communications and ensure timely follow-up on pending requests.

Requirements

• Proven experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator.

• Strong command of English (both written and verbal).

• Excellent attention to detail with a commitment to accuracy and organization.

• Reliable, patient, and able to handle multiple priorities calmly and effectively.

• Proficiency inMicrosoft Office Suite(Outlook, Word, Excel, Teams).

• Familiarity with productivity or AI tools likeCopilotorChatGPT.

• Ability to manage time zones and maintain flexible availability.

Qualifications

• Minimum of 2 years of administrative or virtual support experience.

• Experience managing email and calendar systems for executives or consultants.

• Strong written communication and comprehension skills.

• Tech-savvy mindset, eager to leverage AI tools to improve workflow.

• Exceptional follow-through and accountability for assigned tasks.

• Polite, professional, and solution-oriented demeanor.

Benefits

Originally posted on Himalayas

Job Title: Virtual Assistant for Entrepreneur & Horvatis Corporation

Location: Remote (US-based preferred, flexible hours)

Compensation: $30-40/hour, 8-12 hours/week to start, potential for growth.

About Us: We are building an office blending history, innovation, and legacy. We're managing estates, trusts, tech projects, and philanthropy. Need a sharp VA to handle the grind so we focus on big moves.

Responsibilities:

• Streamline projects, scheduling, emails, and calendar for multiple entities (companies, non-profit, trust, and estates).

• Research topics like fine art investments, tax implications, fractional executive opportunities, real estate management, historical preservation.

• Manage digital setup: Forward emails, fix spam, organize GDrive/Slack/Automations.

• Assist with probate, appraisals, NonProfit and GoFundMe updates.

• Track progress & report.

• Pull quick X/web searches for sentiment on topics like innovation in tech/AI.

• Handle sensitive info with ironclad privacy—no leaks.

Requirements:

• Proven VA experience (2+ years), ideally in estates, startups, or tech

• Tech-savvy: Google Workspace, Slack, Zoom, Squarespace, Cloudflare.

  • Bonus: Automation scripting (Zapier, Python)

• Organized, proactive, no hand-holding. Blunt communicator.

• Available 8-12 hours/week, flexible for high pace.

• US time zones (EDT-3 to UTC+1 preferred), green card or equivalent if international.

Perks: Work on meaningful legacy projects. Growth into fractional roles. Reimbursements covered.

Apply: Send resume, cover letter why you're a fit, and 2 refs.

Originally posted on Himalayas

This is a remote position.

Originally posted on Himalayas