Virtual-Assistant, Executive-Assistant, Administrative-Assistant Jobs

Who We Are
The Boutique COO works with business owners and founders who are looking to expand their network of expertise and grow their businesses.

We match intentionally and filter both clients and professionals, making sure they are serious, reliable and collaborative. Our network members aren’t competing with dozens of others for the same clients.

We have a client looking for support and medical billing experience is a priority for them.

Who Our Clients Are Looking For

Experts in their field: You have a demonstrated history of success in operations, administrative support, and or executive assistant roles. You have your own clients or past freelance engagements.

Confident Communicators: You have strong written and verbal skills and the ability to adapt your communication style to a variety of client priorities and personalities.

Self-Starters: You are comfortable with jumping into open-ended problems as a problem solver. You can confidently assess the best courses of action, recommend clear paths to solution, and implement solutions with little to no oversight.

Skilled Project Managers: You seamlessly adapt to changes, stay on top of deadlines, and are able to skillfully manage multiple priorities.

Tech-Savvy Doers: You are comfortable with a variety of web-based applications and platforms commonly used in day-to-day business operations, including using AI tools thoughtfully. You are confident jumping into new systems and learning quickly and independently.

What Work with Our Clients Looks Like

• Managing and executing projects on behalf of clients
• Excelling at time management and meeting deadlines
• Fluidly providing a variety of virtual assistant services such as scheduling, emailing, lead conversion, research, data entry, and more
• Adjusting seamlessly to clients’ changing priorities, needs and deadlines using their business values and processes as a guiding principle
• Connecting with many different personality types and communication styles

What to Expect

• A roster of 2-5 ongoing clients - you get to choose which clients you take on
• A flexible schedule. Our clients are mostly looking for weekday availability with most client-expected project turnaround times being within 1-2 days
• 100% remote work with limited opportunities for onsite work

Requirements

• U.S.-Based
• High School Diploma or Equivalent
• Computer
• Strong & Consistent Internet Connection

Benefits

Why Join Our Network?

• Serious clients ready to start work
• Clients are vetted for reasonable expectations, adequate budget, respectful behavior
• Professional peer network
• Opportunities to grow your client base
• We handle sales, billing, & collections. You focus on delivering high-quality services to clients.
• We handle any escalations or incidents so you can focus on the work

The Boutique COO is committed to social justice, including LGBTQ rights, women’s rights, and civil rights, and provides services for individuals from a diverse array of races, ethnicities, national origins, sexual orientations, ages, religions, genders, educations, abilities and other identities. We do not tolerate or support discriminatory speech, hate speech, comments or actions against others based on their sex, gender, age, ethnicity, race, socio-economic status, disability, or other labels, or any physical, mental, or emotional abuse.

Originally posted on Himalayas

The Company

She’s A Given is a leading virtual assistant agency. We are excited to continue growing and to provide more opportunities for virtual assistants who are looking for a subcontractor role.

The Role

• The Virtual Assistant is a vital member of She’s A Given. The VA is the main point of contact with the client(s) and will work independently with the client(s). The VA will receive support from She’s A Given, who will assist with the VA/client relationship. She's A Given will be responsible for plan modifications, questions, and provide feedback on quality. She's A Given will offer our support with delegation issues, and more.

• The VA will provide high-level professional administrative service by completing tasks and projects as assigned by the client, ensuring they are executed on time and meet quality expectations.

• The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client's needs and preferences. The VA must have consistent and proactive communication with clients as well as with She’s A Given.

• Virtual Assistants are expected to be available for clients during defined service hours of Monday-Friday 9:00 am - 5:00 pm per the client’s time zone, send weekly usage reports, respond to all communication within the two-hour response window, maintain detailed and up-to-date client profiles, and follow all She’s A Given internal policies and protocols.

Responsibilities

• Monitoring, directing and responding to all client and general enquiries through email & social media.

• Nurturing all client relationships by providing world-class client care.

• Management of social media accounts including groups.

• Being the liaison with stakeholders and other members of the team to ensure all processes run smoothly.

• Monitoring company calendar and sending reminders.

• Performing set daily, weekly and monthly tasks.

• Project management and organization to facilitate on-time project and goal completion.

• Personal and business calendar management, scheduling and coordinating appointments as necessary; proactively monitoring the client's calendars to identify potential conflicts and ensure the team is maximizing the client's time.

• Conducting research on events, travel, projects, etc., and providing research results to the team members within established time frames, based on best practices.

• Ensuring specifications of purchases meet the client's satisfaction.

• Expense reporting and organization of expenses as necessary.

• Administrative tasks including inbox management, calendar management, transcription, standard business correspondence, research and data entry.

• Email inbox management based on specific guidelines provided by the client and in line with policies and practices.

• Attending meetings virtually as requested by the client, drafting agendas, taking meeting minutes and providing follow up as required.

• Providing continuous clear communication about task status, needs, and questions to their clients.

• Reaching out to their client (and She’s A Given) whenever they need a vacation or absence due to illness.

• Ensuring accurate tracking of all billable hours for the client in the Clockify time tracking system.

• Other duties as assigned.

Our Ideal Candidates

• Are looking to build a long-term relationship with us to support our most high-profile USA based clients.

• Must understand that as the face of the company every action they take is a reflection on the brand and be mindful of leaving a first-class long-lasting impression every time.

• Are available for between 10-40 hours per week (Monday to Friday).

• Are motivated, enthusiastic, happy, honest, trustworthy, loyal & responsive.

• Have the ability to complete all tasks assigned in a timely manner (24 hour turnaround and availability to complete projects ASAP if necessary) with a high level of accuracy.

• Have excellent communication skills (especially written).

• Have the ability to think on your feet in order to identify areas for growth and potential solutions.

• Are self-motivated and have the ability to work autonomously.

• Are comfortable with and have a working knowledge of programs such as: Microsoft Office, Clockify, Kajabi, Mailchimp, Google Suite, Calendly, Active Campaign, PayPal, Venmo, Lastpass, Asana, Trello, etc. If you don’t know a program, you’re willing to jump in and learn it!

Requirements

• At least 3 years of paid work experience as an administrative or executive assistant in a corporate environment.

• Clear, precise, excellent, proactive and professional written and verbal communication skills.

• Ability to organize and effectively prioritize tasks.

• Ability to multi-task with various programs and learn new programs as required.

• Ability to commit to a minimum six-month contract with She’s A Given.

• Must have meticulous attention to detail, along with the ability to comprehend difficult tasks.

• Capable of responding to stress in a fast-paced environment.

• Strong interpersonal skills and ability to quickly develop working relationships.

• Affable and enthusiastic attitude towards teamwork.

• Internet/Web savvy.

• Associates or Bachelor’s Degree preferred. Other continuing education/

• Reliable Internet connection and phone.

• Typing ability of at least 50 WPM with accuracy.

• Available (to respond to clients within a 2-hour window) from 9:00am to 5:00pm Monday-Friday.

• Must live in and be authorized to work in the United States.

• She’s A Given does a public records check. By applying, you acknowledge and agree to allow us to run a public records check.

Benefits

Pay: $20.00 - $25.00 per hour.

Diversity Statement

She’s a Given is committed to creating a diverse and inclusive workplace. She's A Given hires regardless of race, sexual orientation, age, background, etc.

Job Details

• Job Types: Full-time, Part-time, Contract.

• Pay: $20.00 - $25.00 per hour.

• Schedule: Day shift, Monday to Friday.

• Education: Associate (Preferred).

• Experience: Microsoft Office: 3 years (Required), Administrative Experience: 3 years (Required), Executive administrative support: 3 years (Required).

• Language: English (Required).

• Work Location: Remote.

Originally posted on Himalayas

My College Authority - Turn Big Ideas Into Organized Action While Helping Families Navigate College With Confidence

Cori Murphy of My College Authority helps families confidently navigate college planning, financial aid, and college funding decisions. She's looking for a proactive, organized Virtual Assistant who can turn ideas and client commitments into clear action, manage follow-ups and systems, and make sure important details don't get missed. If you love creating structure, taking ownership, and keeping things moving, this could be a great fit.

If this sounds like the right opportunity for you, please review the full position details below.

Please Note: This job is being posted on behalf of Cori Murphy of My College Authority () by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Cori Murphy is a College Affordability Strategist and Owner of My College Authority, where she helps families confidently navigate college admissions, financial aid, and college funding decisions. With more than 20 years of experience in college planning, Cori specializes in maximizing financial aid, evaluating award offers, and creating strategies that help families reduce the overall cost of college. She also works with financial advisors, educational consultants, and other professionals who rely on her expertise to support their clients.

It's important that you're aligned with the company's core values:

• Be Collaborative and Growth Minded

• Create a Shadow-Level Client Experience with Empathetic Efficiency

• Be Accountable and Resourceful

• Ensure Four-Way Workability (Business, Team, Student, Parent)

This role is especially important in ensuring appointments, commitments, clients, prospects, projects, and financial obligations are organized, tracked, and addressed while keeping follow-ups and action items moving forward.

Some of your responsibilities will include:

• Reviewing Zoom summaries and completed consultations to identify action items and next steps

• Preparing materials and information before and after consultations

• Adding meeting recaps and client information to the correct GoHighLevel account

• Turning action items into tasks, routing them to the appropriate person, and completing assigned items

• Reviewing incoming emails, text messages, and client needs to identify what requires action

• Following up on open tasks, flagging stalled prospects, moving items forward, and closing open loops

• Managing GoHighLevel contact records, calendars, opportunities, and payments

• Managing pipelines, CRM workflows, new-client onboarding, status and commitment tracking, and routine client communications

• Helping set up and maintain project management and communication tools

• Documenting repeatable processes and creating SOPs

• Maintain Cori's calendar and schedule across all three brands

In addition to the above, the ideal candidate must be/have:

• Excellent verbal and written communication skills
• Highly organized and detail oriented with excellent follow-through and the ability to close open loops
• Proactive and able to anticipate what needs to happen next
• Able to take big picture ideas and turn them into clear, organized, actionable steps
• Takes ownership and brings solutions rather than waiting for instructions
• Resourceful, solution focused, and comfortable finding different ways to solve problems
• Comfortable working independently, making appropriate decisions, and knowing when to ask for guidance
• Confident communicator who will ask questions and speak up when something doesn't make sense
• Warm, responsive, professional, and empathetic when communicating with clients, partners, and team members
• Able to keep systems, tasks, and processes organized and up to date while creating structure and accountability
• Adaptable and comfortable working with a fast moving, idea driven leader
• You must be tech savvy and quick to pick up new tools and software

Experience with the following tools is a plus!

• Google Workspace

• GoHighLevel

• Slack

• Zoom

• ChatGPT

• College Planner Pro

Position Details

• This is a 1099 contractor position
• The position will be 20-25 hours per week, with the potential to increase to 30-40 hours, possibly within 12 months
• Hours are: Monday through Friday, flexible hours with preferred availability between 8:00 am - 12:00 pm PT for internal and client communications
• The pay rate is $30/hr. USD
• You must be able to pass a background check
• We are looking for someone to become a long-term (3+ years) team member

**Please do not contact Cori Murphy or My College Authority directly; doing so will disqualify your application***

Originally posted on Himalayas

To qualify for this position, please include:
✅ Your updated resume
✅ A link to your video introduction

Are you an organized, proactive Virtual Assistant with a background in admin, executive support, or project management? We're hiring multiple VAs to support growing service-based businesses — and you might be the perfect fit.

We’re looking for detail-oriented assistants with 2+ years of experience who are confident communicators, comfortable with tech, and able to handle multiple priorities without dropping the ball.

If you’re the kind of person who brings structure to chaos, keeps projects on track, and takes pride in delivering a great client experience — we’d love to hear from you.

Your Core Responsibilities

• Client Communication & Support
  Respond to emails, follow up with leads, manage calls, and build strong client relationships.

• CRM Management
  Use tools like HubSpot, Jobber, Salesforce, or similar to track interactions, update records, and manage client pipelines.

• Project & Schedule Coordination
  Book appointments, coordinate painting/construction projects, and optimize schedules for field teams and crews.

• Marketing Assistance
  Help with content creation for emails and social media. Use Canva or Adobe Express to design simple graphics and visual assets.

• Digital Resourcefulness
  Research tools, platforms, and best practices to streamline operations and improve the customer experience.

You’ll Stand Out If You Have Experience In...

• The painting, construction, or contracting industries

• Real estate support or property management (especially if renovation-related)

• Service businesses like landscaping, roofing, HVAC, plumbing, or electrical work

Industry familiarity is a major plus, but not required.

Must-Have Skills & Qualities

• Excellent English — both written and verbal; professional phone presence is a must

• Strong Communication — confident with emails, scripts, client updates, and documentation

• Project Literacy — able to read job scopes, contracts, and client requests with accuracy

• Organizational Strength — juggle tasks, follow up consistently, and ensure no detail is missed

• Tech-Savvy — comfortable with Google Workspace, Slack, ClickUp, CRMs, and open to learning new systems

• Client-Focused — personable, friendly, and able to build trust with customers and internal teams

• Proactive Problem-Solver — you anticipate challenges and take initiative without being told

Bonus Skills (Not Required, But Great to Have)

• Canva/Adobe design experience

• Social media content scheduling & engagement

• QuickBooks or invoicing tools

• Lead management or sales follow-up

Why This Role Matters

You’ll be the engine that keeps operations running smoothly and clients feeling supported. Your contributions will directly free up time for leadership to focus on growth, service quality, and big-picture strategy.

Ideal Personality Profile

• Self-starter with initiative

• Clear, professional communicator

• Calm, confident multi-tasker

• Positive and collaborative team player

Ready to Apply?
Send us a message to get the direct application link. We’re excited to meet you!

Originally posted on Himalayas

Originally posted on Himalayas

REMOTE VIRTUAL ASSISTANT;

were hiring a virtual assistant to join our dynamic team. Your role will involve managing day-to-day office operations, coordinating administrative tasks, and ensuring the office runs smoothly. Were looking for someone with exceptional organizational and communication abilities, along with a dedication to fostering a positive and efficient work environment. If you are prepared to make a substantial impact and help drive our companys success, we encourage you to apply and join our committed team.

Virtual Assistant Job Responsibilities ;

Respond to emails and phone calls

Manage the CEOs calendar (including scheduling meetings)

Book travel and accommodations

Create presentations and write official, company-wide correspondence

Track CEOs spending and prepare expense reports

Manage weekly content and posts on companys social media accounts

Education & Experience Requirements:

High school diploma

Two to four years of experience as a virtual assistant, executive assistant, or other executive administrative support role

Proven experience managing content and posts on social media platforms (LinkedIn, Facebook, and Instagram)

Originally posted on Himalayas

Job Title: Virtual Assistant for a Content-Driven Brand (Podcast, Events & Social Media)
Location: Remote
Job Type: Part-time
Pay: $6/hour
Schedule: 20 hours per week, flexible schedule

About the Role

We are a fast-growing, content-driven brand that produces engaging podcasts, events, and social media content. Were currently seeking a proactive, tech-savvy Virtual Assistant to support our growing content and operations. This is a remote, part-time opportunity ideal for someone who thrives in a creative environment and is excited to work behind the scenes to bring ideas to life.

What You'll Do

• Manage and schedule content across two social media platforms
• Repurpose podcast and event content into reels, carousels, and quotes
• Write engaging, on-brand captions and perform hashtag research
• Set up and manage email marketing campaigns using tools like MailerLite, ConvertKit, or Flodesk
• Create welcome sequences, event reminders, and broadcast emails
• Design marketing content for events, newsletters, and social media using Canva
• Support podcast production: editing, uploading, show notes, and audiogram creation
• Distribute episodes to podcast platforms and promote across channels
• Organize and maintain systems using ClickUp, Google Drive, and Slack
• Set up basic automations via Zapier or other platform-native tools

What Were Looking For

• Experience in content creation and social media management
• Familiarity with email marketing platforms and campaign setup
• Proficient in Canva, ClickUp, and podcast platforms (Buzzsprout, Anchor, or similar)
• Strong writing and communication skills
• Self-motivated, organized, and detail-oriented
• Able to give daily updates via Slack or ClickUp
• Comfortable using Loom for process walkthroughs
• Positive, service-oriented attitude with the ability to anticipate needs

Why Work With Us

• Flexible remote work schedule
• Opportunity to be part of a meaningful, creative brand
• Long-term potential for growth
• Supportive and collaborative team environment

To Apply:
Submit your resume, a brief note about why you're a great fit, and examples of your past content work (social media posts, podcast support, or email campaigns, if available).

How to Apply:
Apply here:

Originally posted on Himalayas

The Boutique COO supports business owners and founders and is looking for an excellent, self-starting, virtual assistant to join the team.

We’re looking for someone to join us and grow with us as we’re rapidly expanding!

Job Responsibilities:

• Manages projects on behalf of our clients, managing and meeting deadlines
• Complete a variety of virtual assistant tasks including scheduling, emailing, lead conversion management, research projects, data entry, and many more different types of projects
• Professionally communicate with clients and adjust to their changing priorities, needs, and deadlines using their business values and processes as a guiding principle

Hours start at 20 hours per week and have potential to grow up to 40 hours per week as we grow. Schedule is flexible and largely weekday-based, with most project turnaround times being 1-2 days.

This is a remote position.

Requirements

Project Manager Qualifications / Skills:

• Experience working in operations and administrative roles
• Strong written and verbal communication skills, with the ability to tailor communication to a variety of styles and client priorities
• Self-starter attitude; comfortable with an open-ended problem and creating a suggested plan from that
• Project and process management, managing deadlines and several priorities
• Critical thinking, if you think a client or project should be focused on something else
• Strong organizational and analytical skills

Benefits

Why Join Us?

• Remote Work: This is a fully remote position within the US, offering flexibility and work-life balance.
• Flexible Hours: Start at 20 hours per week with the potential to grow.
• Competitive Pay: Starting at $22/hour, with bonus opportunities of up to $10k annually.
• Growth Opportunities: Ample potential for career growth and performance bonuses.

The Boutique COO is committed to social justice, including LGBTQ rights, women’s rights, and civil rights, and provides services for individuals from a diverse array of races, ethnicities, national origins, sexual orientations, ages, religions, genders, educations, abilities and other identities. We do not tolerate or support discriminatory speech, hate speech, comments or actions against others based on their sex, gender, age, ethnicity, race, socio-economic status, disability, or other labels, or any physical, mental, or emotional abuse.

Originally posted on Himalayas

The Boutique COO supports business owners and founders and is looking for an excellent, self-starting, virtual assistant to join the team.

We’re looking for someone to join us and grow with us as we’re rapidly expanding!

Job Responsibilities:

• Manages projects on behalf of our clients, managing and meeting deadlines
• Complete a variety of virtual assistant tasks including scheduling, emailing, lead conversion management, research projects, data entry, and many more different types of projects
• Professionally communicate with clients and adjust to their changing priorities, needs, and deadlines using their business values and processes as a guiding principle

Hours start at 20 hours per week and have potential to grow up to 40 hours per week as we grow. Schedule is flexible and largely weekday-based, with most project turnaround times being 1-2 days.

This is a remote position.

Requirements

Project Manager Qualifications / Skills:

• Experience working in operations and administrative roles
• Strong written and verbal communication skills, with the ability to tailor communication to a variety of styles and client priorities
• Self-starter attitude; comfortable with an open-ended problem and creating a suggested plan from that
• Project and process management, managing deadlines and several priorities
• Critical thinking, if you think a client or project should be focused on something else
• Strong organizational and analytical skills

Benefits

Why Join Us?

• Remote Work: This is a fully remote position within the US, offering flexibility and work-life balance.
• Flexible Hours: Start at 20 hours per week with the potential to grow.
• Competitive Pay: Starting at $22/hour, with bonus opportunities of up to $10k annually.
• Growth Opportunities: Ample potential for career growth and performance bonuses.

The Boutique COO is committed to social justice, including LGBTQ rights, women’s rights, and civil rights, and provides services for individuals from a diverse array of races, ethnicities, national origins, sexual orientations, ages, religions, genders, educations, abilities and other identities. We do not tolerate or support discriminatory speech, hate speech, comments or actions against others based on their sex, gender, age, ethnicity, race, socio-economic status, disability, or other labels, or any physical, mental, or emotional abuse.

Originally posted on Himalayas

Who We Are
The Boutique COO works with business owners and founders who are looking to expand their network of expertise and grow their businesses.

We match intentionally and filter both clients and professionals, making sure they are serious, reliable and collaborative. Our network members aren’t competing with dozens of others for the same clients.

Who Our Clients Are Looking For

Experts in their field: You have a demonstrated history of success in operations, administrative support, and or executive assistant roles. You have your own clients or past freelance engagements.

Confident Communicators: You have strong written and verbal skills and the ability to adapt your communication style to a variety of client priorities and personalities.

Self-Starters: You are comfortable with jumping into open-ended problems as a problem solver. You can confidently assess the best courses of action, recommend clear paths to solution, and implement solutions with little to no oversight.

Skilled Project Managers: You seamlessly adapt to changes, stay on top of deadlines, and are able to skillfully manage multiple priorities.

Tech-Savvy Doers: You are comfortable with a variety of web-based applications and platforms commonly used in day-to-day business operations, including using AI tools thoughtfully. You are confident jumping into new systems and learning quickly and independently.

What Work with Our Clients Looks Like

• Managing and executing projects on behalf of clients
• Excelling at time management and meeting deadlines
• Fluidly providing a variety of virtual assistant services such as scheduling, emailing, lead conversion, research, data entry, and more
• Adjusting seamlessly to clients’ changing priorities, needs and deadlines using their business values and processes as a guiding principle
• Connecting with many different personality types and communication styles

What to Expect

• A roster of 2-5 ongoing clients - you get to choose which clients you take on
• A flexible schedule. Our clients are mostly looking for weekday availability with most client-expected project turnaround times being within 1-2 days
• 100% remote work with limited opportunities for onsite work

Requirements

• U.S.-Based
• High School Diploma or Equivalent
• Computer
• Strong & Consistent Internet Connection

Benefits

Why Join Our Network?

• Serious clients ready to start work
• Clients are vetted for reasonable expectations, adequate budget, respectful behavior
• Professional peer network
• Opportunities to grow your client base
• We handle sales, billing, & collections. You focus on delivering high-quality services to clients.
• We handle any escalations or incidents so you can focus on the work

Hourly rate starts at $22/hr with potential for increase over time.

The Boutique COO is committed to social justice, including LGBTQ rights, women’s rights, and civil rights, and provides services for individuals from a diverse array of races, ethnicities, national origins, sexual orientations, ages, religions, genders, educations, abilities and other identities. We do not tolerate or support discriminatory speech, hate speech, comments or actions against others based on their sex, gender, age, ethnicity, race, socio-economic status, disability, or other labels, or any physical, mental, or emotional abuse.

Originally posted on Himalayas