General Virtual Assistant (US)

Wing Assistant

United States

Full Time

Posted 23 days ago

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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

*Please only apply for this job if you are located in the US.

General Virtual Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for a General Virtual Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

1. Store and organize documents and files.

2. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.

3. Research products, purchase goods & secure samples.

4. Store, update & collect information for marketing and sales campaigns through a CRM system.

5. Create and send statements or invoices, track payments, and record company expenses.

6. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).

7. Monitor projects, conduct internal communication & organize company data.

8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.

9. Prepare itineraries, book hotels, rental cars, etc.

10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.

11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.

12. Ad hoc tasks

Qualifications:

At least 6 months to 1 year of experience as a Virtual Assistant
At least 18 years of age and completed Senior High School
Excellent phone, email, and instant messaging communication skills
Solid organizational & time management skills
Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
Experience with word-processing software and spreadsheets (e.g., MS Office)
Knowledge of online calendars and scheduling (e.g., Google Calendar)
Proactive attitude & willingness to be trained

Technical Requirements:

USB Headset with Noise Cancellation feature
Working Webcam
Computer with at least 1.8 GHz processor and at least 4GB RAM
Main Internet Service Speed: at least 25 Mbps cable connection
Backup Internet Service Speed: at least 10 Mbps

Benefits:

Performance Incentives
Job Security and Stability
Paid Training
Inclusive Culture
Upskilling Opportunities
100% Work-From-Home
Exceptionally Supportive Team
Opportunities for Career Growth
Fun Work Environment
Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary:

Entry Level (1-3 years of experience): Up to $2,400
Intermediate Level (3-5 years of experience): Up to $2,900
Expert Level (5+ years of experience): Up to $3,600

Please note:

Only qualified candidates will be invited to take the assessment & scheduled for an interview.
We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.
You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

Originally posted on Himalayas

✨ Coconut VA Philippine Talent Pool ✨

Coconut

Remote

Full Time

Posted 28 days ago

Thank you for your interest in becoming part of the Coconut Community! 🥥 This application allows you to be part of our talent pool, so we can readily match you with global opportunities.

To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH.This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

🚨If you're NOT based in the Philippines, please apply here 👉

Requirements

Each job posting has its own specific requirements, so if you're applying for a particular role, be sure to include the job code in your application. If you’re submitting a general application, make sure you meet the basic qualifications below—this will help us match you with the right opportunity!

Communication Skills

✅ Strong written and verbal communication skills—you express ideas clearly and professionally.
✅ Ability to explain details with structure, confidence, and fluency.
✅ Comfortable communicating across different platforms (video calls, phone calls, chat, email, etc.).

Experience(You should meet at least one of these criteria!)

✅ 1+ year of experience as a Virtual/Remote Worker, OR
✅ 1+ year of experience working with foreign businesses (US, EU, AUS, SG, etc.), OR
✅ BPO background: At least 6 months in a Tier 1 role (CSR, TSR, Sales) plus 1+ year in a support/supervisory role or higher.

Additional preferred experience (these will definitely help you stand out!):
🔹 Familiarity with MS Office & Google Workspace.
🔹 Hands-on experience with CRMs, project management tools, marketing platforms, or page builders.
🔹 Client-facing communication or client management experience.

Key Qualities We Value

💡 Effective communicator – You ask for clarification, raise concerns when needed, provide updates proactively, and are highly responsive.
🎯 Organized & detail-oriented – You can manage tasks efficiently, meet deadlines, and maintain high-quality work without needing rework.
🚀 Proactive & reliable – You’re always ready to step up, take on new challenges, and suggest tasks that add value. You stay engaged and consistently show up on time for work, meetings, and events.
🤝 Professional & committed – You take pride in your work, uphold high ethical standards, and maintain professionalism in all interactions.

Equipment & Tech Requirements

🖥️ Your own device – Capable of handling client tasks efficiently.
🌐 Stable internet connection – With a readily available backup in case of outages.
⚡ Backup power source – To ensure uninterrupted work during power failures.

Benefits

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.