Virtual-Assistant, Administrative-Assistant, Executive-Assistant Jobs

We are looking for an organized and professional Virtual Assistant to handle all communications with the company from a remote position. The Virtual Assistant's responsibilities will also include managing corporate schedules, making travel plans and issuing invoices.

To be successful as a Virtual Assistant you must have a suitable internet connection and excellent verbal and written communication skills.

Responsibilities:

1. Answer phone calls and respond to emails.
2. Schedule meetings with clients.
3. Manage travel plans for employees.
4. Issue invoices to clients.
5. Update the company website and social media accounts.

Requirements:

1. A high school qualification or equivalent.
2. Prior experience as an administrative assistant.
3. Excellent verbal and written communication skills.
4. Fully computer literate with proficiency in Microsoft Office.
5. Highly organized.

All your information will be kept confidential according to EEO guidelines.

Our Purpose :

We exist to connect middle and high school students to God, each other and communities through meaningful Christ-centered mission trips.

Our Vision :

Providing Christ-centered mission trips is our way of serving God’s multidenominational Church. We want to help empower every teenager to know God and be like Jesus in the ways they love and serve others, and our desire is the same for churches, families, staff and communities. We aim to create experiences that broaden perspectives, ignite passions, expose possibilities and inspire pursuits.

Our Values :

As we live out our purpose and vision, we strive for these six priorities to shape the way we work and those we work alongside. These core values hinge on our aspiration to love teenagers, work alongside communities and serve God’s Church

Relationships :

We pursue intentional interactions, restored relationships and ongoing friendships. Using the ministry of Jesus as our example, we prioritize loving and serving people over programs, projects and plans. The experiences we create encourage authentic connections with others and with God.

Development :

We are committed to pushing out of our comfort zones and exploring new opportunities. We humbly continue to seek growth as we listen and learn from those around us, deepen our understanding and determine direction.

Originally posted on Himalayas

Qualifications:

• At least 1 year of experience as a Virtual Assistant
• Excellent phone, email, and instant messaging communication skills
• Solid organizational & time management skills
• Able to work on a graveyard shift
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Bilingual proficiency in English and Cantonese (expert level in both languages required)
• Proactive attitude & willingness to be trained

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.
• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

Originally posted on Himalayas

, remote

Position: Virtual Assistant

Naplesjetcenter is currently seeking a highly organized and self-motivated Virtual Assistant to join our team. As a full-time, remote position, you will have the opportunity to work from the comfort of your own home while supporting our company's day-to-day operations.

Key Responsibilities:

• Manage and maintain executives' schedules, appointments, and travel arrangements
• Conduct research and compile data for various projects and reports
• Handle incoming and outgoing communications, including emails, phone calls, and mail
• Organize and maintain electronic and physical files and records
• Prepare and edit documents, presentations, and spreadsheets
• Coordinate and schedule meetings, conference calls, and webinars
• Assist with social media management and online marketing efforts
• Provide general administrative support to the team as needed

Requirements:

• Proven experience as a virtual assistant or in a similar role
• Proficient in Microsoft Office and Google Suite
• Excellent time management and organizational skills
• Strong communication and interpersonal abilities
• Ability to work independently and manage multiple tasks simultaneously
• High level of discretion and confidentiality
• Bachelor's degree or equivalent experience preferred

We offer a competitive salary and benefits package, as well as a flexible work schedule. This is a great opportunity for a motivated individual looking to join a dynamic team and grow within a fast-paced industry.

If you are a detail-oriented and proactive individual with a passion for organization and efficiency, we encourage you to apply for this exciting opportunity at Naplesjetcenter.

Originally posted on Himalayas

Key Responsibilities include

Insurance Adjuster Follow-Up

A significant part of this role will involve helping manage communication and follow-up with insurance adjusters.

You will:

• Follow up with insurance adjusters via email and phone
• Check in regularly to make sure adjusters have the information and documentation they need
• Follow up on outstanding requests and non-responsive adjusters
• Track open items and make sure follow-ups happen consistently
• Help gather and organize requested documents
• Escalate questions, difficult conversations, negotiations, or issues that require management involvement

Project Management

• Coordinate with internal team and update project management tool (e.g., trello) for active customer projects
• Maintain spreadsheets, records, and documentation

Receipt & Expense Management

• Collect and organize receipts and expense documentation
• Follow up with team members when receipts are missing
• Organize digital records and supporting documentation
• Help create a more streamlined receipt and expense management process
• Perform accurate data entry as needed

Purchasing Support

• Review purchasing and supply lists provided by the team
• Enter requested items into websites such as to build shopping carts
• Verify products, quantities, and other details

Networking & Event Research

• Review event calendars and identify events that meet specific criteria
• Add relevant events to Google Calendar
• Keep event and calendar information organized and up to date

Other General Administrative Support

• Perform data entry and other routine administrative tasks
• Conduct online research as requested
• Help organize and document recurring administrative processes
• Take on additional administrative responsibilities as the business grows
• Provide personal administrative support, such as trip planning and basic research

Requirements

What We're Looking For

Exceptional Attention to Detail

This is one of the most important qualities we're looking for.

You will be responsible for tracking follow-ups, documents, receipts, purchasing requests, calendars, and other administrative details. We need someone who naturally keeps things organized and makes sure nothing falls through the cracks.

Excellent English Communication

Strong written and verbal English is required.

You should be comfortable:

• Writing clear, professional emails
• Communicating confidently over the phone
• Understanding instructions quickly
• Asking thoughtful questions when something is unclear
• Knowing when something needs to be escalated

Proactive & Independent

We're looking for someone who can take ownership rather than waiting to be told what to do every step of the way.

The ideal candidate will:

• Keep track of their own tasks and follow-ups
• Prioritize work effectively
• Follow through until tasks are completely closed
• Anticipate upcoming needs
• Create organization around recurring processes
• Be comfortable learning new systems and workflows

Reliable & Consistent

The team needs someone they can genuinely rely on.

When something is assigned, we expect you to take ownership, complete it accurately, and communicate if there are any blockers or questions.

Qualifications

• Previous experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, Operations Assistant, or similar role
• Excellent written and spoken English is required
• Strong attention to detail and organizational skills
• Comfortable communicating by email and phone
• Experience with Google Workspace and Google Calendar
• Strong internet research and computer skills
• Comfortable with spreadsheets, data entry, and online purchasing
• Ability to manage multiple priorities and recurring follow-ups
• 5 years of experience working with a US-based company is required
• Experience in insurance, restoration, construction, property management, or home services is a plus, but not required

Working Hours

8:00 AM – 5:00 PM Central Time

The candidate must be able to consistently work these hours and remain available and responsive throughout the workday.

What Success Looks Like

The right person will become a reliable extension of the RestoPros team and help significantly reduce the owners' administrative workload, with opportunity to grow into a larger role. We are looking for someone that is career-focused, and is looking for a role for multiple years.

Success in this role means:

• Insurance adjuster follow-ups happen consistently and on time
• Outstanding requests are tracked and followed through
• Receipts and expenses stay organized
• Purchasing requests are completed accurately
• Relevant networking opportunities are identified and added to the calendar
• Administrative tasks are completed without constant supervision
• Important details don't get missed
• The owners have confidence that the back-office side of the business is being handled

Benefits

• Client Relationship: You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.
• Payments: All payments for your services will be handled by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you.
• Vacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client’s business needs and any specific policies or preferences they may have in this regard.

---

Application Process:

• As part of your application, you’ll be asked to record your responses to the initial interview questions through a Loom video (questions & instructions are in the application page).
• Our team will carefully review your submission, and if shortlisted, we’ll share your responses with the client for their review and next steps.
• Please treat this recording as you would a real interview:
• Come prepared and make sure you’re clearly visible on camera.
• Record your answers in a quiet, well-lit, and clutter-free space with a stable internet connection.
• We’re excited to get to know you better! Show us your personality and strengths. We encourage you to answer authentically and in your own words, without reading from a script or using AI tools.

Originally posted on Himalayas

, remote

Position: Virtual Assistant

Company Overview:

AYS Inc is a leading company in the virtual assistance industry, providing top-notch virtual support services to clients worldwide. We are a team of dedicated professionals who are committed to delivering exceptional results and exceeding client expectations. Our company values include integrity, efficiency, and innovation, and we strive to create a positive and collaborative work environment for our employees.

Job Overview:

We are seeking a highly organized and motivated Virtual Assistant to join our team on a full-time, remote basis. As a Virtual Assistant, you will be responsible for providing administrative and clerical support to our clients, helping them to streamline their daily operations and achieve their business goals. The ideal candidate will have excellent communication and time-management skills, as well as the ability to work independently and efficiently.

Key Responsibilities:

• Manage and maintain clients' calendars and schedules, including scheduling appointments, meetings, and travel arrangements
• Respond to emails and phone calls on behalf of clients, providing timely and accurate information
• Conduct research and compile data for various projects and reports
• Prepare and edit documents, presentations, and spreadsheets as needed
• Assist with social media management and content creation for clients
• Monitor and respond to client inquiries and requests in a timely manner
• Maintain client databases and update records as needed
• Handle invoicing and billing for clients
• Coordinate with other team members and departments to ensure timely completion of tasks and projects
• Continuously seek ways to improve processes and increase efficiency for clients

Qualifications:

• Proven experience as a Virtual Assistant or similar role
• Excellent time-management and organizational skills
• Strong communication and interpersonal abilities
• Proficient in Microsoft Office and Google Suite
• Familiarity with social media platforms and content creation
• Ability to work independently and manage multiple tasks simultaneously

- High attention to detail and accuracy

• Experience with project management tools is a plus
• Bachelor's degree in a related field is preferred but not required

Benefits:

• Competitive salary and benefits package

- Flexible work schedule

• Opportunities for growth and advancement within the company
• Collaborative and supportive work environment

- Work from the comfort of your own home

Join our team at AYS Inc and become a part of a dynamic and growing company that values its employees and their contributions. Apply now and take the first step towards a rewarding career as a Virtual Assistant.

Originally posted on Himalayas

Were looking for a Remote Virtual Assistant to be a reliable and friendly support partner for our team.

What You'll Do:

Manage calendars, schedule meetings, and coordinate communications to keep our team organized.

Assist with email management, document preparation, and data entry to support day-to-day operations.

Help with research and gathering information relevant to projects and client needs.

Support event planning and coordination for workshops, presentations, and client engagements.

Maintain organized digital files and ensure smooth workflow across remote team members.

Communicate professionally with clients, partners, and team members as a friendly point of contact.

Take initiative to identify ways to improve efficiency and support the teams goals.

Who You Are:

Highly organized with excellent time management and multitasking skills.

Proactive and resourceful, able to work independently in a remote environment.

Strong communicator with clear and professional written and verbal skills.

Comfortable using digital tools such as Google Workspace, Zoom, project management software, and more.

Passionate about the performing arts or excited to contribute to a mission-driven company.

Friendly, approachable, and committed to helping others succeed.

Originally posted on Himalayas

• Manage calendars, appointments, and meeting schedules.
• Handle email correspondence and respond to routine inquiries.
• Coordinate virtual meetings and prepare meeting agendas and minutes.
• Maintain and update databases, records, and files.
• Prepare reports, presentations, and business documents.
• Conduct online research and gather information as required.
• Monitor and follow up on tasks, deadlines, and action items.
• Support travel arrangements, event coordination, and logistics when needed.
• Assist with data entry, invoicing, and other administrative tasks.
• Liaise with clients, vendors, and team members professionally and efficiently.

Qualifications & Experience

• Diploma or Degree in Business Administration or a related field.
• Previous experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or similar role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to work independently and manage multiple priorities.

Working Opportunities from Home/office on Aus Calendar

Originally posted on Himalayas

About the Role:

We are seeking a reliable, proactive, and detail-oriented Virtual Assistant to provide administrative and operational support to our growing team. This role is ideal for someone who thrives in a fast-paced virtual environment, enjoys wearing multiple hats, and can manage tasks with minimal supervision.

Key Responsibilities:

• Manage email inboxes, respond to inquiries, and flag priority messages

• Schedule and coordinate meetings, appointments, and travel arrangements

• Organize digital files and documents across platforms (Google Drive, Dropbox, etc.)

• Conduct online research on various topics as needed

• Prepare and format reports, presentations, and spreadsheets

• Assist in data entry and CRM updates

• Manage task lists and follow up on project deadlines

• Support social media scheduling and light content posting (if applicable)

• Provide customer support via email/chat when required

• Perform other ad hoc administrative tasks as assigned

Requirements

Requirements:

• Proven experience as a Virtual Assistant or in a relevant administrative role

• Strong communication skills (written and verbal)

• Proficiency with digital tools: Google Workspace, Microsoft Office, Zoom, Trello/Asana, etc.

• Excellent organizational and time management abilities

• High attention to detail and ability to multitask

• Self-starter with the ability to work independently and meet deadlines

• Tech-savvy and quick to learn new platforms

Preferred (but not required):

• Experience with social media tools (Canva, Buffer, etc.)

• Familiarity with CRM platforms (HubSpot, Zoho, Salesforce)

• Basic knowledge of bookkeeping or invoicing tools

• Previous experience supporting entrepreneurs, coaches, or small teams

Benefits

What We Offer:

• Flexible working hours

• Remote-friendly culture

• Opportunity to grow with the role

• A supportive and collaborative team environment

Originally posted on Himalayas

Our US Partner, Splat Lab, is a dynamic and fast-growing youth program provider specializing in engaging After School programs, School Day Workshops, Camps, and special events. They are seeking a highly organized, detail-oriented, and proactive Virtual Assistant to support their Founder, Operations, and Program teams.

This person will play a critical role behind the scenes to keep programs, staff schedules, documentation, administrative systems, and day-to-day operations completely organized and up to date. The ideal candidate genuinely enjoys creating order, managing operational details, following through thoroughly on tasks, and supporting a busy team.

As a Program Assistant, you will be responsible for completing various operational support tasks and playing a key role in the company's daily workflow. The ideal candidate will possess strong digital organizational skills, keen attention to detail, and the ability to effectively collaborate with team members across a remote setup.

The role will report to the Founder / Operations Manager. This is WFH (US Shift)

If you have the right skill set, this may be your opportunity to enter this fast-growing organization.

DUTIES AND RESPONSIBILITIES:

• Provide comprehensive administrative and organizational support to the Founder, helping manage high-level administrative systems and special projects.

• Generate and organize vital administrative documents, including Certificates of Insurance (COIs) and formal contracts for schools, partners, and events.

• Assist with the HR platform and employee onboarding processes, including entering new staff details, uploading hiring documents, and maintaining accurate employee onboarding records.

• Maintain and update the company CRM system, ensuring precise entry of contacts, partner organizations, and relevant relationship metrics.

• Support day-to-day administrative logistics for After School programs, School Day Workshops, Camps, and Events, including creating and maintaining accurate calendar invites with relevant resources (glances, one-sheets, guides).

• Manage partner communications by sending structured program reminders (initial reminder 1-2 weeks prior; final reminder 48 hours before programs).

• Track educator schedules, assignments, and substitutions; collect and organize sub plans to ensure seamless coverage and operational alignment.

• Prep and organize the weekly staff email, including collecting, selecting, and organizing program photos from shared educator folders.

• Create simple promotional flyers, informational one-sheets, and basic marketing or communication materials as needed.

• Maintain and update tasks, seasonal boards, and project statuses within Asana, ensuring clear documentation and visibility for the broader team.

QUALIFICATIONS:

• Bachelor's degree in Business Administration, Human Resources, Communications, Education, or any related field.

• 3+ years of experience in administrative, operations, virtual assistance, or executive support roles.

• Prior experience working in education, non-profit, creative agency, or remote youth program environments is highly advantageous.

• High proficiency in Google Workspace (Drive, Docs, Sheets, Slides, Calendar) and robust digital organizational skills.

• Proven experience working with project management platforms like Asana and CRM databases.

• Familiarity with tools such as Airtable, Jotform, Gusto (HR/Payroll), and ActivityHero is a major plus.

• Excellent written and verbal communication skills with a highly professional, thoughtful tone.

• Strong time management and exceptional follow-through, with a proven ability to manage multiple priorities independently in a remote setup.

• Meticulous attention to accuracy, consistency, confidentiality, and data privacy standard operation

Originally posted on Himalayas

Position: Virtual Assistant I

Location: Remote, United States

Company Overview:

Brandcoven is a leading digital marketing agency that specializes in helping businesses grow their online presence. Our team is made up of talented individuals who are passionate about delivering exceptional results for our clients. We are looking for a Virtual Assistant I to join our team and support our daily operations.

Job Description:

As a Virtual Assistant I, you will be responsible for providing administrative support to our team and clients. You will work remotely from the comfort of your own home, and we offer both full-time and part-time positions.

Responsibilities:

• Manage and organize emails, calendars, and appointments for team members
• Assist in creating and editing documents, presentations, and spreadsheets
• Conduct research and gather information for various projects
• Monitor and respond to social media messages and comments
• Schedule and coordinate meetings and conference calls
• Handle basic bookkeeping tasks such as invoicing and expense tracking
• Provide general administrative support to team members as needed

Requirements:

- High school diploma or equivalent

• Previous experience as a virtual assistant or in a similar administrative role
• Proficient in Microsoft Office and Google Suite
• Excellent communication and organizational skills
• Ability to multitask and prioritize tasks effectively
• Strong attention to detail and problem-solving skills
• Reliable internet connection and home office setup

Benefits:

- Competitive salary based on experience

- Flexible work schedule

- Work from the comfort of your own home

• Opportunity for growth and advancement within the company
• Collaborative and supportive team environment

If you are a self-motivated and organized individual with a passion for providing exceptional administrative support, we would love to hear from you. Apply now to join our dynamic team at Brandcoven as a Virtual Assistant I.

Originally posted on Himalayas

Job title: Virtual Assistant

Location: Remote, USA.

Job type: Part time/Full time

As a Virtual Assistant, you will be responsible for performing administrative duties such as managing emails, scheduling meetings, organizing files, handling customer inquiries, and assisting with other tasks that improve workflow.

You will be an essential part of the team, helping to maintain productivity and efficiency across the organization.

Responsibilities include:

• Manage email correspondence and schedule meetings.
• Coordinate and schedule appointments and events.
• Handle customer inquiries and provide general support.
• Organize and maintain digital files and records.
• Perform research and data entry tasks as needed.
• Assist with other administrative tasks to improve workflow.

Requirements:

• 1+ years of administrative experience, preferably in a virtual setting
• High school diploma or equivalent required; associate's or bachelor's degree preferred
• Proficient in Google Suite, Microsoft Office, and other productivity software
• Excellent communication, organizational, and time management skills
• Ability to work independently and collaboratively in a virtual environment
• Strong problem-solving skills and attention to detail

Key Skills:

1. Administrative experience

2. Organizational and time management skills
3. Communication and interpersonal skills
4. Technical proficiency

5. Problem-solving and adaptability

Benefits:

• Competitive hourly rate ($25-$30/hour)
• Medical benefits, paid time off and sick leave
• Opportunity to work with a dynamic and growth-oriented company
• Collaborative and supportive virtual work environment
• Professional development opportunities
• Flexible scheduling and work-life balance

Originally posted on Himalayas