Subcontracts-Administrator, Contract-Administrator, Procurement-Specialist Jobs

About Agile Defense

SUMMARY

JOB DUTIES AND RESPONSIBILITIES

SUPERVISORY DUTIES

Education, Background, and Years of Experience

ADDITIONAL SKILLS & QUALIFICATIONS

Required Skills

Preferred Skills

WORKING CONDITIONS

Environmental Conditions

Strength Demands

Physical Requirements

Our Core Values

• Happy - Be Infectious. Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do.
• Helpful - Be Supportive. Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated.
• Honest - Be Trustworthy.Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support.
• Humble - Be Grounded.Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task.
• Hungry - Be Eager.Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges.
• Hustle - Be Driven.Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success.

Originally posted on Himalayas

Your Opportunity

We are growing and actively seeking a Subcontract Administrator to support our US Federal program. Stantec’s US Federal Contracts Team (FCT) is responsible for ensuring compliance with the Federal Acquisition Regulation (FAR) and supporting bvarious Federal auditing and reporting requirements. As a member of the FCT, you’ll work within our Federal subcontract team ensuring all procurement activities and operations are performed in accordance with company policy, while maintaining adherence to procedural and regulatory compliance.

Your Key Responsibilities

• Procurement of services, equipment, and supplies.
• Prepare solicitations for bid and proposals from existing or new sources.
• Evaluate terms and conditions to ensure prime contract clauses and provisions are appropriately flowed down to subcontractors.
• Perform price analyses to determine if the selected vendor is offering a fair and reasonable price.
• Award purchase orders, subcontracts, subconsultant agreements and task order subcontracts.
• Prepare contract award summaries.
• Perform sole source justification when applicable.
• Manage the entire lifecycle of the subcontract, including change orders, modifications, insurance and closeout.
• Update Federal Subcontract Awards tracking spreadsheet and various database systems with detailed agreement information.
• Maintain reliable and competitive vendor resource lists, including small business and CMMC status.
• Interact with project management and vendor personnel; respond to a variety of inquiries and provide innovative solutions.
• Interpret and negotiate, with supervisor and Stantec Legal support, subcontractor/subconsultant exceptions to agreement terms and conditions.
• Analyze contractual language ensuring proper solicitation and subcontract language is used.
• Provide guidance to internal teams on subcontract issues, including providing Federal subcontracting requirements, identifying subcontract administrative problems, and developing corrective action plans and solutions.
• Ensure that purchasing activities are carried out in accordance with company procurement policies and objectives.
• Maintain a complete procurement file of all pertinent correspondence, documents, and data for each assigned award to satisfy company procurement policies and audits.
• Maintain and optimize effective relations with subconsultants, project management and other staff.
• Participate in Federal Contract Team activities on an assignment basis, as needed, such as procurement training provided to office and field staff.
• Perform various other duties as assigned, such as small business plans and Government property inquiries.

Originally posted on Himalayas

Job Description:

Parsons is looking for an amazingly talented Principal Subcontract Administrator, to join our team! In this role you will get to support the Subcontracts team managing Parsons Government Services Infrastructure Solutions Sector in the DC, Virginia and MD markets.

What You'll Be Doing:

• Represents the organization as the primary subcontract administrator on assigned subcontracts making internal and/or external presentations as required.
• Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company. Build effective relationships with both suppliers and internal/external customers.
• Reviews drafts as necessary, and negotiates terms and conditions of non-disclosure and teaming agreements
• Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experience. Coordinates the list with project management and client recommendations.
• Prepares Request for Proposal form and verifies accuracy and completeness of proposal packages. Interfaces with affected sections to clarify and ensure that all necessary data has been included
• Prepares, analyzes and evaluates bids and proposals to ensure they meet Government requirements, company policy and department operating procedures.
• Perform comprehensive Cost and Price Analysis of bids and proposals.
• Administer subcontracts of various types and complexity to include Cost Plus, FFP, T&M and Labor Hour.
• Develop supplier evaluation criteria, negotiate subcontract provisions, and support the generation of subcontract packages for review, approval, and awards to suppliers.
• Support the negotiation of additions, deletions, or modifications to subcontracts.
• Negotiate terms and conditions, pricing, milestones, and other applicable elements for the procurement of equipment and services to provide for subcontract awards in accordance with company policy and department standard operating procedures.
• Advises management of contractual rights and obligations and provides review and interpretation of terms and conditions.
• Maintains an awareness of regulatory changes and their impact on subcontracts.
• Provides leadership negotiating and modifying standard and non-standard subcontracts.
• Identifies and resolves subcontract issues and problems and provides leadership in developing solutions, making recommendations to management
• Provides direction and training to assigned professional staff.Create proper file documentation in accordance with Parsons and CPSR regulations.
• Ensure all files are Parsons and CPSR compliant.
• Perform subcontractor setup process for all new subcontractors with adherence to Parsons requirements, including documentation collection, submission, and tracking approval process.
• Additional Functions/Other duties as assigned or required.
• US citizenship

What Required Skills You'll Bring:

• Bachelor's Degree in Business Administration (or related field)
• 10+ years of related work experience involving typical procurement activities, including construction subcontracting.
• Ability to lead and confidently support Request for Proposal (RFP) and review meetings, contract pre-award meetings, final negotiations, and draft/finalization of contract.
• Perform risk analysis of RFPs (identify risks and prepare mitigation strategies) and providing input for pricing strategies, prepare formal contract correspondence and ensure compliance with contract policies, procedures, and standard operating practices to provide successful proposal and contract execution.
• Knowledge of negotiating various contract types, including Firm Fixed-Price (FFP), Firm-Fixed-Price Level-of-Effort (FFP LOE), Cost-plus-fixed-fee (CPFF) Term and Level of Effort (LOE), Time and Materials (T&M), and Indefinite-Delivery, Indefinite-Quantity (IDIQ), Government-wide Acquisition Contracts (GWACs), Contract types.
• Experience and knowledge of CPSR, Procurement Policies and Purchasing Systems. Experience with creating file documentation in compliance with CPSR requirements.
• Excellent working knowledge of Subcontract Management and Procurement concepts; Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations (DFAR), General Services Administration Acquisition Regulation (GSAR), and Truth in Negotiations (TINA).
• Must possess the ability to counsel management, provide leadership in developing and communicating new concepts; apply them accurately throughout an evolving environment; organize, schedule and coordinate multiple work phases; determine the appropriate approach at the task or project level.
• Outstanding communication skills (written and oral) with the ability to successfully interact at all levels of a matrix organization; ability to develop relationships within all levels of the organization. Proven customer service skills.
• Ability to coach, train, and mentor other team members.
• Extensive organizational and time management skills; must be able to multi-task with a high degree of accuracy and detail in a fast paced, deadline-driven environment. Ability to adjust quickly and adapt to changing priorities.
• Ability to work independently and as part of a team; capable of representing the organization as a prime contact on subcontract matters with program management, vendors, and customers and, provide leadership to less experienced professional employees on projects.

What Desired Skills You'll Bring:

• Experience in negotiating and managing construction subcontract agreements in support of Federal Clients
• Knowledge and experience with Deltek Costpoint

Security Clearance Requirement:

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to.

Originally posted on Himalayas

Type of Requisition:

Clearance Level Must Currently Possess:

Clearance Level Must Be Able to Obtain:

Public Trust/Other Required:

Job Family:

Job Qualifications:

Skills:

Certifications:

Experience:

US Citizenship Required:

Job Description:

Contribute to the strategic direction of the business and support impactful mission outcomes as a Compliance Subcontracts Administrator at GDIT. Here, you’ll enable the success of the most critical government missions and the growth of a meaningful career in Contract Management.

MEANINGFUL WORK AND PERSONAL IMPACT

As Compliance Subcontracts Administrator, we are seeking someone with advanced understanding of Federal Government contracting for a role on the Acquisition Compliance Quality team.

• Monitor, audit, and evaluate direct procurement documentation to ensure compliance with the respective policies, procedures, practices, and standards
• Review documentation for completeness and request assistance from supporting Subcontracts and Supply Chain organizations when necessary
• Assist with Contractor Purchasing System Review (CPSR) acquisition preparations
• Assist with training Acquisition Personnel on respective policies and procedures

WHAT YOU’LL NEED TO SUCCEED:

• Education: Bachelor’s degree. In lieu of degree, 6+ years of related experience in subcontracts administration and/or procurement required.
• Experience: 2+ years of related experience in subcontracts administration and/or procurement required
• Technical Skills: Microsoft Office Suite. Ability to learn and utilize a diverse set of procurement software and collaboration environments (Network Drives, SharePoint, Teams).
• Role requirements:
  • Understanding the principles of fair and reasonable pricing (price analysis) and price negotiations
  • Government contracting experience. Knowledge of contracts administration practices, procedures, and processes.
  • Knowledge of relevant laws and regulations such as FAR, DFAR, and CAS
  • Effective administrative and organizational skills. Ability to communicate and collaborate effectively with other functional organizations.
  • Ability to proactively complete assignments with general supervision and follow up on tasks issued outside of the organization until a deliverable is completed
  • Able to multi-task in a fast-paced work environment
• Location: Remote
• US Persons required

GDIT IS YOUR PLACE
At GDIT, the mission is our purpose, and our people are at the center of everything we do.

• Growth: AI-powered career tool that identifies career steps and learning opportunities
• Support: An internal mobility team focused on helping you achieve your career goals
• Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off
• Community: Award-winning culture of innovation and a military-friendly workplace

OWN YOUR OPPORTUNITY
Explore a career at GDIT and you’ll find endless opportunities to grow alongside colleagues who share your ambition to deliver your best work.

Scheduled Weekly Hours:

Travel Required:

Telecommuting Options:

Work Location:

Additional Work Locations:

Total Rewards at GDIT:

Our Identity Verification Process:

About Our Work:

gdit.com/tc.

Originally posted on Himalayas

Job Description:

Job Posting

If you’re an experienced Sr. Subcontract administrator, Parsons has an opportunity for you! We are currently seeking a motivated individual to serve as a Senior Subcontract Administrator, assembling lists of subcontractors, preparing requests for proposals, negotiating terms and conditions, and more. Help us ensure that the subcontractors we work with live up to our industry leading reputation!

This is a remote position. Ideal location(s): DMV (DC, MD, VA)

What you will be doing:

• Must possess the ability to perform independently and make sound decisions based on research of established procedures, FAR guidelines and sound business acumen.
• Issue and negotiate non-disclosure and teaming agreements.
• Maintains CPSR compliant subcontract files.
• Manage full procurement life cycle – cradle-to-grave - of subcontract agreements which include contributing to the review of performance work statements/statements of work, solicitation (RFI, RFP) preparation, review and evaluation of proposals received, conducting negotiations IAW FAR Part 15, management subcontractor performance and conduct closeout actions.
• Execute compliant subcontract awards commensurate with established Delegation of Authority (DOA) as well as understand and comply with the procedure for award execution above the established DOA, to include subcontract modifications.
• Understanding of contractual actions as they relate to unsatisfactory subcontract performance, cure and show-cause notices, and terminations for convenience/default.
• Preparation of packages for legal reviews, when required.
• Provide advice and support to the internal (Parsons) program and technical teams.
• Ensure compliance with company policies and practices while fostering Prime/Subcontractor relations.
• Responsible for updating and maintaining multiple reports and tracking information within the subcontracts department.
• Prepares reports and contractual correspondence for project management and client. Establishes and maintains accurate tracking records tailored to each subcontract.

What you will bring to the table:

• 4+ years of procurement experience
• Thorough knowledge of government subcontract management principles, including but not limited to, solicitation of proposals, proposal analysis, award and administration of subcontracts, and closeout procedures associated with cradle to grave procurement responsibilities, Federal Acquisition Regulations (FAR) and supplemental acquisition regulations of government agencies and how they are applied to the subcontracting and procurement process.
• Excellent writing & verbal communication skills, keen attention to detail, with an ability to identify errors.
• Proficient in negotiation, awarding and managing various types of subcontracts (FFP, T&M, CPAF, IDIQ),
• Strong analytical and organizational skills,
• Preparation of subcontractor proposal packages,
• Analysis and evaluation of subcontractor proposals, influenced selection and/or recommendation of subcontractors,
• Conducting price analysis and use of cost evaluations for development of negotiation strategies, and preparation of compliant subcontract documentation packages,
• Development and negotiation of modifications to subcontracts,
• Ability to work within a dynamic environment with varying seniority levels, including internal staff and managers, as well as external partners,
• Proficient with MS Office, Excel, Word and Power Point; working knowledge of Cost Point is a plus,
• Must possess knowledge of the CPSR compliance process.
• Bachelor’s degree in the area of Supply Chain Management, Business Administration, or other related areas would be sufficient

What Desired Skills You'll Bring:

• Prior experience with Cost Point Procurement and or SAP is a plus
• Knowledge of purchasing Labor Subcontracts for Technical Engineering, excellent communication skills, and demonstrated proficiency in utilizing Cost Point and or SAP is preferred

Security Clearance Requirement:

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to.

Originally posted on Himalayas