Senior-Payroll-Analyst, Payroll-Analyst, Payroll-Specialist Jobs

Job Overview

Accurate, on-time payroll is one of the most direct ways Airspace builds trust with its people, regardless of where in the world they work. As Global Payroll Analyst, you will be responsible for delivering that outcome: administering payroll across our entities and EOR partnerships, ensuring compliance with the tax, social security, and retirement requirements of every territory we operate in, and partnering with HR and Finance to continuously improve how payroll is run.

This role suits someone with genuine attention to detail under deadline pressure, hands-on experience administering payroll across more than one country or entity, and a preference for ownership over execution alone. This role will suit someone who identifies issues early and remains accountable for resolving them.

What You'll Do

Payroll Operations & Accuracy

• Own the employee payroll experience by responding to payroll inquiries with professionalism, empathy, and accuracy, building trust through clear communication and timely resolution of issues.
• Own and process global payroll across all Airspace entities and Employer of Record platforms, ensuring every payroll is processed on-time, with 100% accuracy while managing multiple concurrent payroll cycles.
• Maintain compensation, health benefits, and retirement plan administration across multiple jurisdictions. Ensuring all are accurately recorded in Payroll by performing regular audits and reviews.
• Demonstrate exceptional organizational skills by maintaining accurate payroll checklists, country-specific standard operating procedures (SOPs), and payroll documentation, while completing monthly retirement and benefits audits with 100% accuracy.

Global Payroll Expertise & Compliance

• Maintain working knowledge of the international tax, social security, and retirement landscape across every territory Airspace operates in, proactively flagging regulatory changes that require payroll configuration updates, and take ownership of timely filings and registrations with all US and international payroll statutory agencies.
• Coordinate with local in-country service providers to run international payroll accurately and on time.
• Managing relationships with payroll vendors and external partnerships in resolving any delays or issues that may arise.
• Maintain strong payroll controls, including approval workflows, segregation of duties, and regular review of audit trails to catch and prevent processing errors before they compound.
• Lead efforts to automate and scale payroll operations.

Process Improvement & Cross-Functional Partnership

• Partner closely with the core HR team, Finance and other teams to establish and refine global payroll best practices.
• Partner closely with HR, Finance, and Legal to manage payroll-related notices including wage garnishments, tax notices, agency audits, statutory workforce reporting, and other federal, state, and local agency communications ensuring timely action, accurate documentation, and full compliance with all payroll-driven requests.
• Bring at least one payroll process improvement or enhancement to the table each quarter.
• Support U.S. and international payroll transformation efforts, including automation initiatives, as Airspace scales into new markets.
• Communicate payroll matters clearly to colleagues and senior leadership, translating technical detail into relevant guidance.

Requirements

• 3+ years of experience as a payroll specialist or administrator, including international payroll or payroll across multiple organizations/entities and pay cycles.
• Excellent attention to detail, exemplary organization skills, strong written and verbal communication skills across teams and time zones.
• Technology savvy, with hands-on experience working in HRIS systems. Rippling, MTH Numbers, Vistra experience a plus.
• Independent and resourceful, with the judgment to recognize what merits escalation and the initiative to communicate it clearly.
• Ability to articulate and communicate clearly, concisely, and thoughtfully across time zones.
• Comfort managing multiple competing priorities in a dynamic and fast-paced environment.
• Intellectual curiosity, a drive to improve, and a willingness to make and learn from mistakes.
• A collaborative, selfless approach to teamwork.
• Familiarity with statutory payroll mechanics in several of the following: Garnishments, UK PAYE and pension management, Netherlands Zvw contributions, Singapore CPF, Malaysia SOCSO/EPF, and general LATAM social security, contractual versus at-will employment, FLSA classifications.
• Knowledge of GDPR, ERISA, HIPAA, COBRA, and emerging regulatory issues preferred.
• Experience calculating and processing variable compensation, including bonuses, commissions, incentives, and other supplemental earnings, while ensuring accuracy and compliance with local payroll regulations.

Role Details

Department: People Team

Reports to: Manager, Payroll & Human Resources

Team: Individual contributor; partners closely with HR, Finance, and local in-country payroll providers

Location: Remote (U.S.) — Carlsbad, CA preferred, not required

Hours: Pacific time zone hours preferred

Success Metrics

In this role, success is measured by the ability to deliver accurate and timely payroll, maintain compliance with applicable regulations, provide exceptional employee support, build trusted partnerships, and continuously improve payroll processes to enhance efficiency and the overall employee experience. Below are some examples of metrics that will be evaluated for the person in this position:

• Payroll Accuracy: Consistently processes payroll with a high level of accuracy, minimizing errors and ensuring employees are paid correctly across all entities
• On-Time Payroll Delivery: Meets 100% of payroll processing deadlines across all countries and payroll cycles.
• Employee Experience: Provides responsive, professional, and trusted support by resolving payroll inquiries promptly and maintaining high employee satisfaction.
• Compliance: Ensures payroll processes comply with all applicable federal, state, local, and international payroll laws, tax regulations, and company policies. Ensure agencies and payroll data are accurate and in good standing for quarterly filings by maintaining statutory account notices, openings and closures.
• Issue Resolution: Investigates and resolves payroll discrepancies efficiently, identifying root causes and implementing preventative solutions.
• Process Improvement: Identifies opportunities to streamline payroll processes, improve efficiency, and reduce manual effort while maintaining strong internal controls.
• Data Integrity: Maintains accurate payroll records and employee data, ensuring confidentiality and compliance with data privacy requirements.
• Cross-Functional Collaboration: Builds effective partnerships with HR, Finance, and external payroll providers to ensure seamless payroll operations.
• Audit Readiness: Maintains complete and accurate documentation to support internal and external payroll audits.
• Continuous Learning: Stays current on payroll legislation, tax changes, and best practices, proactively applying updates to payroll processes.

Your First 90 Days

Develop a strong understanding of Airspace's payroll systems, vendors, processes, and country-specific payroll requirements. Complete onboarding and shadow at least one full payroll cycle end-to-end across multiple entities. Build effective working relationships with local in-country payroll providers and key HR and Finance partners, and successfully process your first payroll cycle independently with appropriate support.

Your First 180 Days

Independently manage Airspace’s global payroll operations with a high degree of accuracy, consistency, and accountability, ensuring all payroll cycles are completed on time and in compliance with applicable regulations. Serve as a trusted payroll partner by proactively identifying opportunities to streamline processes, strengthen controls, improve efficiency, and enhance the overall employee payroll experience.

Compensation

Salary range: $75,000–$85,000/year, based on experience and location

• High-quality health, dental, and vision plan options.
• Open PTO.
• 401(k) with company match

Originally posted on Himalayas

Originally posted on Himalayas

For more than 70 years, MasterBrand has been shaping the places where people come together, enriching lives and creating meaningful memories for our customers. We are the #1 manufacturer of residential cabinets in North America, and our associates produce the most comprehensive portfolio of superior cabinetry products for the kitchen, bath and other parts of the home. Come see why our associates love working at MasterBrand.

Job Description:

We are seeking a highly skilled and experienced Senior Payroll Analyst to join our talented team. The ideal candidate will bring extensive payroll and tax expertise, a keen eye for process improvement and efficiency, and a customer-centric approach to delivering payroll services. The Senior Payroll Analyst will play a pivotal role in ensuring accurate and timely end-to-end payroll processing for 10,000+ employees across 40 states and 6 FEINs, supporting weekly and bi-weekly payroll cycles. The candidate should be enthusiastic about leveraging technology to streamline operations and collaborate seamlessly with cross-functional teams.

This role is remote; however, candidates should be available to work a schedule that closely aligns with eastern time zone hours to ensure effective communication and partnership across the organization.

Responsibilities:

• Independently navigate and fully utilize the payroll system (Workday) for research, reporting, analysis, and payroll processing.

• Create, gather, and upload payroll data into HCM (i.e., EIBs into Workday).

• Analyze payroll data to ensure accuracy as part of the validation process of payroll, for hourly and salaried employees.

• Identify, clean, analyze, interpret data, and effectively present to interested parties.

• Prepare settlement and funding documentation.

• Conduct thorough audits to identify and resolve discrepancies promptly.

• Run off-cycle payrolls as needed, including equity related compensation and year-end reporting.

• Perform quarterly and annual tax reconciliation between payroll system and external tax filing cloud instance (ADP Smart Compliance), including W-2 production.
• Understand federal requirements for tax liability analysis and meet semi-weekly depositing deadlines.
• Monitor and update SUI tax rates in payroll system, and external tax filing system; as well as registering with new tax jurisdictions for withholding and reporting.

• Adhere to established SOX controls and provide documentation for internal and external auditors.

• Test software update releases, configuration changes, business processes, and other changes in sandbox environment as needed.

• Prioritize a customer-focused approach to payroll services, ensuring a positive experience for employees.

• Collaborate with cross-functional teams, including HR, Finance, IT, and others, to address payroll-related challenges and initiatives.

• Provide guidance and support to team members and stakeholders regarding payroll matters.

• Identify areas for improvement in payroll processes and systems, and lead initiatives to streamline and automate processes to enhance efficiency.

• Support ad hoc request and special projects as needed.

• Participate in rotating team coverage of centralized payroll inbox and phone line.

Qualifications:

• Bachelor’s degree in Accounting, Human Resources, Business Administration, or a related field; or an equivalent combination of education and payroll experience.
• 5+ years of payroll and payroll tax experience, including multi-jurisdictional payroll processing (Mexico and Canada experience is a plus).
• Strong understanding of payroll regulations, compliance, and tax laws.
• Skilled in navigating ADP Tax Services and SmartCompliance Ecosystems
• Proven experience in process improvement and automation initiatives.
• Effective communication and interpersonal skills.
• Proficiency in Excel, including Lookups and Pivot Tables.
• Ability to perform duties with timely and accurate delivery under rigid weekly deadlines.
• Exceptional acumen with payroll technology and business systems, Workday experience required.
• Occasional travel, and ability to work late on Mondays and Tuesdays as needed.

Behavioral Characteristics:

• Inspire Change: Ability to challenge status quo with laser focus on continuous improvement related to efficiency, waste reduction, frictionless processes, and customer experience.
• Vigilant and Discrete: Ability and commitment to keep confidential information and systems secure.
• Detail-Oriented: Meticulous attention to detail to ensure accuracy.
• Analytical Thinker: Ability to analyze complex data and make informed decisions.
• Proactive and Self-Motivated: Takes initiative to identify and address potential issues before they arise.
• Adaptable: Comfortable in a dynamic environment, agile, and open to change.
• Collaborative: Works well in a team, values diverse perspectives, and promotes a positive team culture. Ability to professionally communicate with stakeholders at every level across the organization.
• Customer-Focused: Prioritizes the needs of internal and external customers, striving to enhance their experience.

Equal Employment Opportunity

MasterBrand Cabinets LLC is an equal opportunity employer. MasterBrand Cabinets LLC’s policy is not to discriminate against any applicant or employee based on race, color, religion, sex, gender identity or expression, national origin, ancestry, age, disability/handicap status, marital status, military status, sexual orientation, genetic history or information, or any other basis protected by federal, state or local laws. MasterBrand Cabinets LLC also prohibits harassment of applicants or employees based on any of these protected categories. It is also MasterBrand Cabinets LLC’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Reasonable Accommodations

MasterBrand Cabinets LLC is committed to working with and providing reasonable accommodations to individuals with disabilities. If you have a disability and wish to discuss potential accommodations related to applying for employment, please contact us at .

Originally posted on Himalayas