Recruitment,Recruitment|Recruiting Coordinator Jobs

Job Title: Recruiting Coordinator
Location: Deerfield, IL (Hybrid )
Duration: 1+ Month

Note: Must be Onsite in Deerfield with a hybrid schedule of 3 days onsite; can be flexible on the days.

Work Schedule: Normal business hours
Interview process: 1st Round Teams interview 2nd/final onsite if possible

Top 3-5 Must-Have Non-negotiable Skills Required:
1. Experience with calendar management and scheduling, and background checks. Will do more background checks than scheduling.
2. Ability to manage and prioritize a high volume of requests
3. High level of attention to detail- hiring managers are located in all 50 states with different time zones; this person must be able to pivot and schedule accordingly, quickly, without error
4. Ability to stay organized with the dedication to follow up

Is a bachelor s degree required? no
How many years of recent experience does this person need to have? 1 year of experience with scheduling- this could be an internship or part-time job where they had to keep an organized, high-volume schedule. Would also consider a student graduating in May who has demonstrated an interest in the HR field.

Nice to Have Skills:
1. Managing scheduling in a Talent acquisition environment
2. Outlook exposure to SharePoint and ability to navigate a shared document hub
3. Familiar with different functionalities within Outlook example- Templates

The role of a Recruitment Coordinator is to act as guardian of the candidate experience and to ensure that all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer service orientation. You will skillfully navigate and resolve scheduling conflicts and logistics towards positive outcomes and be able to work independently. You will drive the internal brand of TA forward though your outstanding engagement with others and work effectively to represent Baxter externally.
In this role, you will play a critical role in supporting our Operations - Solutions Recruiting Team. This team is based across a number of sites and your role will comprise providing onsite and remote support to your team. Your key accountabilities will range from seamlessly arranging complex interview requests across our business to playing an active role in facilitating successful candidate interview days. Your high, customer service orientation, attention to detail and outstanding communication skills will make you an integral part of the success of this team.

Key Responsibilities:
" Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.
" Work with hiring managers and candidates to secure interview availability and respond to queries
" Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics
" Contribute to a first-class candidate experience and act as the face of the Baxter Talent Acquisition team when meeting and greeting candidates
" Send and track candidate assessments
" Support your Recruiters in reviewing and producing offer letters and employment agreements
" Play an active role in supporting candidates through post offer processes to contribute towards a positive onboarding experience
" Proactively build positive relationships with internal and external stakeholders
" Manage candidate expenses and purchase order generation
" Accountable for timely review of new requisitions for accuracy, completeness, and prompt allocation to the relevant recruiter
" Participate in continuous improvement projects

Experience & Qualifications:
" Bachelor s degree or equivalent
" 1-3 years experience in a coordination role, ideally within an onsite or in-house team
" Experience with Applicant Tracking Systems and administrative tools
" Proven expertise with complex and high-volume scheduling
" Excellent communication skills (verbal and written)
" Outstanding organizational skills and attention to detail
" Experienced user of Outlook, Excel, Word, PowerPoint
" Capability to interact with people across all levels of business with a high customer service orientation and a focus on building high-quality relationships
" Expertise within recruiting tools and technologies
" Capability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support
" Experience within Human Resources preferred

We are seeking a highly organized and motivated Recruiting Coordinator to support a fast-paced talent acquisition team. This role is critical to ensuring a seamless candidate experience, maintaining efficient recruiting operations, and helping the organization attract top talent.

The ideal candidate is detail-oriented, proactive, and thrives in a dynamic environment. They possess exceptional communication skills, enjoy solving problems, and can effectively manage multiple priorities while maintaining a positive attitude.

• Coordinate and manage high-volume interview scheduling for candidates and hiring teams.
• Support recruiting-related events, meetings, and interview processes.
• Serve as a knowledgeable resource for candidates regarding hiring processes, benefits, compensation, and other employment-related inquiries.
• Generate and maintain recruiting reports, metrics, and ad hoc data requests.
• Build and maintain strong relationships with candidates, hiring managers, and internal stakeholders.
• Partner closely with recruiters to identify process improvements and implement best practices.
• Assist in developing and executing innovative sourcing and talent attraction strategies.
• Represent the organization at networking events, career fairs, and virtual recruiting activities as needed.
• Ensure a positive and professional candidate experience throughout the hiring process.
• Provide administrative and operational support to the recruiting team as needed.

• 1-2 years of experience in recruiting coordination, interview scheduling, administrative support, or a related role.
• Experience managing complex calendars and coordinating high-volume scheduling activities.
• Strong stakeholder management and relationship-building skills.
• Customer service-oriented mindset with a commitment to delivering an exceptional candidate experience.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail and follow-through.
• Ability to manage multiple priorities and adapt to changing business needs.
• Proficiency with Microsoft Office Suite and applicant tracking systems (ATS) is preferred.

• Self-motivated and able to work independently with minimal supervision.
• Naturally curious and continuously seeking opportunities for process improvement.
• Strong problem-solving and critical-thinking skills.
• Collaborative team player willing to support a variety of recruiting and HR initiatives.
• Comfortable working in a fast-paced, high-growth environment.
• Professional, approachable, and confident interacting with individuals at all organizational levels.

This position offers an opportunity to make a meaningful impact by supporting talent acquisition efforts and helping build high-performing teams.

Immediate need for a talented Recruiting Coordinator. This is a 06+months contract opportunity with long-term potential and is located in Deerfield, IL(Onsite). Please review the job description below and contact me ASAP if you are interested.

Job ID: (phone number removed)

Pay Range: $24/hr - $25/hour.  Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Provide system support to Hiring Managers and Recruiters, acting as a Subject Matter Expert on Workday Recruiting and recruiting processes.
• Secure interview availability and respond to queries from hiring managers and candidates.
• Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, and arrange travel logistics.
• Contribute to a first-class candidate experience by greeting candidates and managing assessments.
• Support Recruiters in reviewing and producing offer letters and employment agreements.
• Manage candidate expenses and purchase order generation.
• Participate in continuous improvement projects to enhance the recruitment process.

Key Requirements and Technology Experience: 

• 1-3 years of experience in a coordination role, ideally within an onsite or in-house team.
• Proven expertise with complex and high-volume scheduling.
• Excellent communication skills (verbal and written) and outstanding organizational skills.
• Experienced user of Outlook, Excel, Word, and PowerPoint.
• Ability to manage and prioritize a high volume of requests in a fast-paced environment.
• Familiarity with Applicant Tracking Systems and administrative tools is preferred.
• Nice to have: Experience managing scheduling in a Talent Acquisition environment, exposure to SharePoint, and familiarity with Outlook functionalities.

Our client is a leading Healthcare Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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1. Experience with calendar management and scheduling, and background checks. Will do more background checks than scheduling.
2. Ability to manage and prioritize a high volume of requests
3. High level of attention to detail- hiring managers are located in all 50 states with different time zones;accordingly this person must be able to pivot and schedule accordingly, quickly, without error
4. Ability to stay organized with the dedication to follow up

In this role, you will play a critical role in supporting our Operations - Solutions Recruiting Team. This team is based across a number of sites and your role will comprise providing onsite and remote support to your team. Your key accountabilities will range from seamlessly arranging complex interview requests across our business to playing an active role in facilitating successful candidate interview days. Your high, customer service orientation, attention to detail and outstanding communication skills will make you an integral part of the success of this team.

Key Responsibilities:

• Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.
• Work with hiring managers and candidates to secure interview availability and respond to queries
• Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel, and any supporting logistics
• Contribute to a first-class candidate experience and act as the face of the Talent Acquisition team when meeting and greeting candidates
• Send and track candidate assessments
• Support your Recruiters in reviewing and producing offer letters and employment agreements
• Play an active role in supporting candidates through post-offer processes to contribute towards a positive onboarding experience
• Proactively build positive relationships with internal and external stakeholders
• Manage candidate expenses and purchase order generation
• Accountable for timely review of new requisitions for accuracy, completeness, and prompt allocation to the relevant recruiter
• Participate in continuous improvement projects

Experience & Qualifications:

• Bachelor’s degree or equivalent
• 1-3 years’ experience in a coordination role, ideally within an onsite or in-house team
• Experience with Applicant Tracking Systems and administrative tools
• Proven expertise with complex and high-volume scheduling
• Excellent communication skills (verbal and written)
• Outstanding organizational skills and attention to detail
• Experienced user of Outlook, Excel, Word, PowerPoint
• Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high-quality relationships
• Expertise within recruiting tools and technologies
• Capability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support
• Experience within Human Resources preferred

• The role of a Recruitment Coordinator is to act as Client of the candidate experience and to ensure that all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer service orientation. You will skillfully navigate and resolve scheduling conflicts and logistics towards positive outcomes and be able to work independently. You will drive the internal brand of TA forward though your outstanding engagement with others and work effectively
• In this role, you will play a critical role in supporting our Operations - Solutions Recruiting Team. This team is based across a number of sites and your role will comprise providing onsite and remote support to your team. Your key accountabilities will range from seamlessly arranging complex interview requests across our business to playing an active role in facilitating successful candidate interview days. Your high, customer service orientation, attention to detail and outstanding communication skills will make you an integral part of the success of this team.

• Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.
• Work with hiring managers and candidates to secure interview availability and respond to queries
• Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics
• Contribute to a first class, candidate experience and act as the face of the Talent Acquisition team when meeting and greeting candidates
• Send and track candidate assessments
• Support your Recruiters in reviewing and producing offer letters and employment agreements
• Play an active role in supporting candidates through post offer processes to contribute towards a positive onboarding experience
• Proactively build positive relationships with internal and external stakeholders
• Manage candidate expenses and purchase order generation
• Accountable for timely review of new requisitions for accuracy, completeness and prompt allocation to the relevant recruiter
• Participate in continuous improvement projects

• 1-3 years’ experience in Coordination role ideally within in onsite or in-house team

• Experience with calendar management and scheduling and background checks. Will do more background checks than scheduling.
• Ability to manage and prioritize a high volume of requests
• High level attention to detail- hiring managers are located within in all 50 states with different time zones, this person must be able to pivot and schedule according, quickly without error
• Ability to stay organized with the dedication to follow up
• Experience with Applicant Tracking Systems and administrative tools
• Proven expertise with complex and high-volume scheduling
• Excellent communication skills (verbal and written)
• Outstanding organizational skills and attention to detail
• Experienced user of Outlook, Excel, Word, PowerPoint
• Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high-quality relationships
• Expertise within recruiting tools and technologies
• Capability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support
• Experience within Human Resources preferred

• Bachelors Degree.

• Provide administrative assistance to the recruiting team including generating required letters and documentation for prospective candidates, scheduling interviews, creating job postings etc.
• Assist in the benchmarking with industry competitors and development of hiring policy documentation.
• Prescreen resumes sourced against existing job requisitions at the direction of recruiters.
• Assist in interview scheduling with the hiring managers or administrative assistants. Schedule interviews with the prospective candidates.
• Provide a white glove service to our colleagues and candidates alike.
• Oversee/coordinate offer letters, contracts roll-out process, background/reference check process, security clearances and other pre-hire/transfer activities.
• Assist in execution of all pre-hire activities including collection of documents.
• Support gathering data required to create new hire record and update recruitment applications (Workday) as required to prepare records.
• Other administrative tasks as requested

• Detail oriented
• Strong communication (both oral and written)
• Service excellence

• Familiarity with Excel, Outlook (especially outlook scheduling)
• Experience with ATS (workday a plus)
• Yello
• Technology savvy & agile

• Strong Communication skills- verbal & written
• Detail oriented
• Customer service focused
• High sense of urgency
• Strong Confidentiality