Proposal-Specialist, Proposal-Manager, Bid-Coordinator Jobs

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IF YOU CARE, THERE’S A PLACE FOR YOU HERE

EFI Global is a full-service engineering, fire investigation, environmental, health and safety, and specialty consulting services firm serving a variety of industries in both the public and private sectors. Over the last four decades, we have grown from a boutique firm specializing in handling insurance fraud and arson cases and providing expert witness testimony, into a recognized global leader in engineering failure analysis, origin-and-cause investigations, environmental consulting, laboratory testing and specialty consulting. Our forensic investigation, engineering and environmental services teams around the world share a dedication to expertise, quality and demonstrating to customers that caring counts®. Each of our more than 700 professional engineers, fire investigators, architects and scientists was selected for their technical proficiency, in-depth industry knowledge and commitment to professional integrity. Together, our diverse backgrounds and collective insights empower clients to make better-informed business decisions. EFI’s combination of global solutions and local expertise has earned the firm a reputation for delivering timely responses that consistently meet our clients’ expectations—anytime, anywhere. Click here to learn more about EFI Global.

Join a team that believes great work starts with great people, where collaboration is genuine, support is real, and wins are celebrated together. We are seeking an experienced Proposal Specialist with a proven track record supporting Architecture, Engineering, Construction (AEC), Environmental, and other Professional Services pursuits. The ideal candidate will have expertise in developing high-quality, compliant, and persuasive RFP/RFQ responses, partnering with technical subject matter experts, and managing multiple pursuit deadlines in a fast-paced environment. This role is critical to helping our teams win new business by delivering compelling proposals that showcase technical capabilities, project experience, and client value. Here, you'll have the opportunity to expand your expertise in proposal strategy and development while making a meaningful impact on a growing organization. This fully remote role offers the flexibility to thrive while staying connected to a collaborative, high-performing team. Preference will be given to candidates located on the East Coast; however, other U.S. locations will be considered if candidates have demonstrated experience supporting public-sector RFP/RFQ pursuits.

PRIMARY PURPOSE: To develop and respond to requests for information and proposals; to collaborate with various subject matter experts (SMEs) to ensure the proposals are completed timely and accurately; and to provide oversight of quality and cohesiveness of response.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Reviews and vets RFP & RFQ opportunities in collaboration with regional leadership & SMEs, coordinating and responding to ensure timely and accurate submissions

• Provides initial draft of each request to various subject matter experts (SMEs) as needed and incorporates any needed edits or updates to the response.

• Ensures initial draft is compliant, responsive, and specifically tailored to each client’s needs.

• Ensures security and integrity of all proposal documentation.

• Works collaboratively with the SMEs to ensure new requirements are identified and documented.

• Facilitates internal flow and review of all proposal inputs and directs production of final master proposal.

• Determines and maintains the timeline for each response to ensure that deadlines are met.

• Helps develop and maintain proposal best practices.

• Takes on additional assignments, such as RFP follow-up requests, proposal library update projects and other ad hoc assignments.

• 5+ years of professional experience required, preferably within a related industry such as engineering, construction, architecture, or other professional service.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.

• Supports the organization’s quality program(s).

QUALIFICATIONS

Education & Licensing

Bachelor's degree from an accredited college or university preferred.

Experience Requirements

Minimum of four (4) years of related experience, or an equivalent combination of education and experience

At least one (1) year of project management experience required

At least one (1) year of proofreading and editing experience required

Preferred / Advanced Experience

Eight (8) to ten (10) years of related experience, or an equivalent combination of education and experience. Five (5)+ years of proposal management experience, preferably within environmental, engineering, construction, architecture, or other professional services industries

Skills & Knowledge

• Demonstrated experience in creating winning proposals in response to Requests for Qualifications and Proposals issued by Public Agencies (City, County, State, and Federal level)

• Effective collaboration skills to work harmoniously with project pursuit teams

• Proactive and able to work independently, managing priorities and delivering results

• Strong grammar and proofreading skills

• Knowledge of appropriate software

• Good project management skills

• Good time management and organizational skills

• Good oral and written communication skills

• PC literate, including Microsoft Office products

• Ability to work in a fast-paced high-pressure environment

• Ability to work in a team environment

• Ability to meet or exceed Performance Competencies

• Simultaneously; and ability to meet deadlines

• Develop and manage teaming relationships to support RFP requirements, including meeting minority and subcontracting participation goals.

WORK ENVIRONMENT

When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental: Clear and conceptual thinking ability, excellent, judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work=related stress; ability to handle multiple priorities.

Physical: Computer keyboarding, travel as required
Auditory/Visual: Hearing, vision and talking

If your application is selected to advance to the next round, you will receive an e-mail notification or phone call from a recruiter to schedule an initial call.

#RFPExperience #RFQExpert #ProposalSpecialist #ProposalManagement #BidManagement #EFIGlobal #JoinOurTeam

As required by law, Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and cost of specific location. For the jurisdiction noted in this job posting only, the range of starting pay for this role is $75,000 - $90,000 annually. A comprehensive benefits package is offered including, but not limited to, medical, dental, vision, 401k and matching, PTO, disability and life insurance, employee assistance, flexible spending or health savings account, and other additional voluntary benefits.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace

Originally posted on Himalayas

Join Aya Healthcare, winner of multiple Top Workplace awards!

PLEASE NOTE THIS IS A TEMP-TO-HIRE POSITION.

Position Summary:

The Proposal Specialist serves as the process owner of the proposal lifecycle, responsible for driving compliant, timely, and fully documented proposal execution. This role ensures structured governance across all phases – capture management, proposal management, executive review, submission, and debrief and refinement, while maintaining system-of-record integrity and cross-functional alignment.

Who We Are:

We’re a $8+ billion dollar, rapidly growing workforce solutions provider in the healthcare industry. We deliver tech-enabled services that help healthcare organizations meet and manage their contingent labor needs. We build and manage tech-enabled marketplaces for national and local healthcare talent and deliver contingent labor management solutions through our proprietary software platform.

At Aya, we’re obsessed with creating exceptional experiences for our clients, clinicians and employees. In fact, we put employee satisfaction above all else. Our team members are responsible for incomparable customer experience and we know that happy employees are critical to maintaining happy clients. We foster an entrepreneurial, high-energy, low-bureaucracy culture and value innovative thinking and creative problem solving. We embrace diversity in thought and backgrounds unified by a commitment to high achievement. When you join Aya, you’ll be surrounded by teammates who care about you as an individual and leaders who will help you grow both personally and professionally.

Responsibilities:

• Lead the RFP shred and develop the Proposal Project Plan outlining SME assignments, deadlines, compliance requirements, and escalation points
• Schedule and facilitate all Color Team meetings (Blue, Pink, Green, Red), ensuring adherence to governance timelines and structured checkpoints
• Monitor compliance, Q&A submissions, amendments, formatting requirements, pricing alignment, and version control throughout proposal development
• Escalate risks related to timelines, compliance gaps, or SME responsiveness to leadership as needed
• Facilitate Maroon and Gold Team review, incorporate Legal and Executive feedback, and manage final submission logistics
• Submit proposals in advance of deadlines, retain proof of submission, and maintain complete documentation within the system of record
• Lead internal debrief sessions, document lessons learned, and update proposal metadata to support continuous improvement.

Adaptability & Change Readiness:

• Demonstrate openness to evolving proposal processes and digital tools
• Champion adoption of RFP Reimagine standards, gate review, and color team governance
• Serve as a process advocate and change agent across workforce solutions, legal, finance, and SMEs
• Maintain flexibility across shifting timelines and proposal complexity levels.

Required Skills & Experience:

• 3–5 years’ experience in proposal coordination, project management, capture management, or operations
• Strong understanding of structured proposal methodologies (APMP, Shipley, or similar preferred)
• Experience managing cross-functional teams in deadline-driven environments
• Familiarity with government and commercial procurement processes
• Experience with proposal/project management tools (Responsive, Monday.com, SharePoint, etc.).

Knowledge

• Understanding of the full proposal lifecycle from capture through debrief
• Familiarity with gate reviews and color team governance structures
• Knowledge of compliance requirements, documentation standards, and submission protocols
• Working knowledge of pricing coordination processes and rate analysis integration
• Understanding of system-of-record accountability and metadata tracking.

Skills

• Project Management – Ability to manage complex timelines and deliverables under tight deadlines
• Facilitation – Confident leading structured color team meetings and checkpoints
• Compliance Oversight – Ensure full adherence to RFP requirements
• Organization & Prioritization – Manage multiple concurrent proposals with clarity and control
• Technology Use – Skilled in proposal management platforms and documentation systems
• Problem-Solving – Identify risks and implement mitigation strategies and escalate when applicable
• Strong collaboration and interpersonal skills

Abilities

• Drive structured, repeatable proposal governance
• Maintain composure under compressed timelines
• Enforce accountability across SMEs and stakeholders
• Ensure auditable documentation of every proposal effort
• Promote continuous improvement and operational discipline
• Adapt to evolving tools and enterprise standards
• Demonstrate ownership, professionalism, and attention to detail.

What We Offer:

• Free premium medical, dental, life and vision insurance
• Generous 401(k) match
• Aya also offers other benefits to those that are eligible and where required by applicable law, including reimbursements and discretionary bonuses
• Aya provides paid sick leave in accordance with all applicable state, federal, and local laws. Aya’s general sick leave policy is that employees accrue one hour of paid sick leave for every 30 hours worked. However, to the extent any provisions of the statement above conflict with any applicable paid sick leave laws, the applicable paid sick leave laws are controlling
• Celebrations! We hit our goals and reward ourselves.
• Company-sponsored virtual events, happy hours and team-building activities are always on the horizon — plus, you get a special treat on your birthday!
• Unlimited DTO — we believe in time off!
• Virtual yoga, meditation or boot camp classes offered daily

Compensation: Aya reasonably anticipates the pay scale for this position starting to between $39.90 to $42.26 which equates to $83,000 to $90,000 annually.

The pay scale for this position may vary if applicant possesses experience outside of what Aya reasonably anticipates for this position. Bonuses are subject to the role and your manager’s discretion.

Aya is an Equal Opportunity Employer (EEO), including Disability / Vets, and welcomes all to apply. Please click herefor our EEO policy.

Originally posted on Himalayas