Proposal-Manager, Government-Proposal-Manager, Bid-Manager Jobs

Overview

The Proposal Manager is responsible for managing all aspects of the proposal development lifecycle from pre-RFP through submission to maximize contract award success. This role requires a highly capable proposals professional who is experienced working in a small business environment and consistently delivers high-quality proposals.

Responsibilities

• Leads and supports the development of compliant, compelling federal government proposals through collaboration with internal and external stakeholders, including:
  • Capture Managers & Business Development Officers
  • Technical Subject Matter Experts (SMEs)
  • Proposal Team members
  • Subcontractor personnel
  • Executive leadership and other contributors as needed
• Writes, edits, and manages proposal responses to government Requests for Proposals (RFPs), Requests for Quotes (RFQs), Task Order Proposals, and Requests for Information (RFIs).
• Coordinates and manages multiple proposal efforts simultaneously while maintaining schedule discipline and compliance requirements.
• Serves as the primary point of contact (POC) for assigned proposal efforts, including:
  • Preparing kickoff packages
  • Developing proposal schedules and compliance matrices
  • Coordinating virtual and in-person meetings
  • Managing proposal content development, reviews, and production activities
• Reviews and rewrites proposal sections to ensure consistency, compliance, responsiveness, and overall proposal quality.
• Responds to clarification requests, deficiency reports, and final proposal revision requests within compressed timelines.
• Supports and maintains proposal knowledge management repositories and SharePoint libraries.
• Works effectively in a dynamic small business environment requiring flexibility, initiative, and the ability to pivot quickly to changing priorities and customer demands.

Qualifications

• Bachelor’s degree in business administration, Communications, Marketing, English, or related discipline preferred.
• Four years of experience employed by the federal government or supporting federal government contracting or military service (active duty, reserves, or national guard) may substitute for a bachelor’s degree.
• Demonstrated experience working in a small business and/or veteran-owned business environment preferred.
• Minimum of 3 years of hands-on experience writing, coordinating, and managing federal government proposals, preferably supporting DoD and IT services opportunities.
• Strong proposal writing, editing, and content development skills with the ability to translate technical information into clear, compelling proposal narratives.
• Proven ability to work under aggressive deadlines, manage multiple competing priorities, and adapt quickly in a fast-paced proposal environment.
• Experience supporting rapid-turn proposal efforts with minimal oversight.
• Strong interpersonal, organizational, and communication skills with the ability to collaborate across functional teams.
• Proficient with Microsoft Office Suite, Adobe Acrobat, SharePoint, and proposal collaboration tools.
• Ability to work flexible hours, including evenings and weekends, during active proposal efforts as needed.

Preferred Qualifications

• AMPM certifications, experience with the Shipley Proposal Process or similar proposal development methodologies.
• Familiarity with federal government procurement processes and Systems Engineering and Technical Assistance (SETA) environments.
• Experience supporting proposals for IT, cybersecurity, engineering, or technical support services contracts.
• Active Secret clearance or ability to obtain one preferred.

Salary: $90K - $110K

General Information

Originally posted on Himalayas

Thank you for considering IT Concepts dba Kentro, where innovation drives opportunity and collaboration leads to success. Our dynamic community of experts is fully committed to advancing our customers' missions, fostering professional growth, and making a positive impact on our communities.

By joining our supportive community, you will find that Kentro is dedicated to your personal and professional development. Together, we can drive meaningful change, spark innovation, and achieve extraordinary milestones.

Kentro is hiring for a Mid- Level Proposal Manager to support Kentro's Growth Team. Support Kentro's Growth team in proposal management and content development for strategic and priority opportunities across multiple federal markets (including Defense, IC, Civil, Health). We are looking for a dynamic individual with the ability and willingness to wear multiple hats in the proposal process. Join a tight-knit team of proposal professionals working in a fast-paced, rewarding environment. We value high-quality work and a teamwork-oriented attitude. Our team supports each other as needed throughout the proposal process, but we also understand the importance of down time and work-life balance.

Location:Remote -This position can be performed remotely within the United States and will support Eastern Time working hours.

Compensation Range: The anticipated base salary range for this position is $110,000–$130,000 annually and reflects Kentro’s good-faith expectations at the time of posting. Final compensation is determined based on the role’s requirements, relevant skills, experience, education, certifications, work location, applicable security clearance requirements, market conditions, internal equity, and contract requirements.

This Job Description reflects the primary duties of the role; however, it is not intended to be all‑inclusive. Team members may be asked to take on additional responsibilities in alignment with customer expectations, business needs, and Kentro’s culture of collaboration and adaptability.

• Lead and manage the overall proposal development process from Pre-Proposal Phase through production and Post-Proposal Phase for priority/strategic proposals as assigned
• Coach and train proposal teams using Kentro Growth Team processes on the development of complex, compliant and compelling proposal responses
• Produce and manage proposal outlines, kickoff documentation, writing and reviewer assignments, compliance matrices, and proposal deliverables
• Develop and maintain proposal schedules, and drive proposal team in adherence to the schedule from beginning to end, ensuring delivery to the customer
• Lead proposal color reviews to include scheduling, organizing, facilitating, preparing, conducting, and supporting comment summation, adjudication, and final inclusion
• Provide support, as directed, to Growth Team members on other priority proposals and projects as assigned (including content development, desktop publishing, tech editing, compliance reviews, and support with Capture activities and RFI responses)
• Collaborate with graphic designers, project managers, capture managers, and client service teams to build creative and innovative material
• Translate technical information into clear, consistent, and grammatically correct content
• Demonstrate ability to sift through a discussion with SMEs and leaders, extracting the most significant information and action items
• Write, revise, and edit drafts including executive summaries, conclusions, management processes, and Past Performance qualifications in a clear concise manner maintaining continuity of style and content
• Review final documents for editing and content completeness
• Identify and escalate proposal writing and production issues to Kentro leadership for proactive remedies and resolution

• Education: Undergraduate degree in English, journalism, communications, humanities, liberal arts, or related disciplines
• Experience: 5 years of federal proposal management experience
• Technical Skills:
  • An understanding of the Federal source selection acquisition process
  • Ability to work in a fast-paced environment with varying personalities across all functions, while maintaining positive attitude and sense of humor
  • Ability to review and correct material for content, style, and compliance with internal and external standards, and conduct follow-ups when needed with primary authors
  • Proficiency in Microsoft Word and Adobe Acrobat. Ability to perform general desktop publishing and production activities.
  • Understanding of and ability to perform general SharePoint Administration (access management, configuration management)
  • Exceptional project management skills

 Preferred Qualifications: 

• • APMP certification
  • Excellent computer skills, including high level (advanced) proficiency with Microsoft Office, particularly Word, Outlook, and Excel, and Adobe Acrobat Professional.
  • Experience supporting/general knowledge of enterprise IT, cloud, or data science fields
  • Familiarity with delivery concepts such as Agile, DevSecOps, continuous integration / continuous development
  • PMP or Scrum certification

Clearance Requirement:

• US Citizen or Lawful Permanent Resident (Green Card)
• Willing and able to obtain and maintain Public Trust Clearance or higher

The Company

We believe in generating success collaboratively, enabling long-term mission success, and building trust for the next challenge. With you as our partner, let’s solve challenges, think innovatively, and maximize impact. As a valued member of our team, you have the unique opportunity to work in a diverse range of technology and business career paths, all while supporting our nation and delivering innovative technology solutions. We are a close community of experts that pride ourselves on creating an environment defined by teamwork, dedication, and excellence.

We hold three ISO certifications (27001:2013, 20000-1:2011, 9001:2015), two CMMI ML 3 ratings (DEV and SVC) and CMMC Level 2 Certification.

Industry Recognition

Growth | Inc 5000’s Fastest Growing Private Companies, DC Metro List Fastest Growing; Washington Business Journal: Fastest Growing Companies, Top Performing Small Technology Companies in Greater D.C.

Culture | Northern Virginia Technology Council Tech 100 Honoree; Virginia Best Place to Work; Washington Business Journal: Best Places to Work, Corporate Diversity Index Winner – Mid-Size Companies, Companies Owned by People of Color; Department of Labor’s HireVets for our work helping veterans transition; SECAF Award of Excellence finalist; Victory Military Friendly Brand; Virginia Values Veterans (V3); Cystic Fibrosis Foundation Corporate Breath Award

Benefits

We offer competitive benefits package including paid time off, healthcare benefits, supplemental benefits, 401k including an employer match, discount perks, rewards, and more. We invest in our employees – Every employee is eligible for education reimbursement for certifications, degrees, or professional development. Reimbursement amounts may fluctuate due to IRS limitations. We want you to grow as an expert and a leader and offer flexibility for you to take a course, complete a certification, or other professional growth and networking. We are committed to supporting your curiosity and sustaining a culture that prioritizes commitment to continuous professional development.

We work hard; we play hard. Kentro is committed to incorporating fun into every day. We dedicate funds for activities – virtual and in-person – e.g., we host happy hours, holiday events, fitness & wellness events, and annual celebrations. In alignment with our commitment to our communities, we also host and attend charity galas/events. We believe in appreciating your commitment and building a positive workspace for you to be creative, innovative, and happy.

Commitment Equal Opportunity Employment & VEVRAA

Kentro is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state or local law.

Kentro is strongly committed to compliance with VEVRAA and other applicable federal, state, and local laws governing equal employment opportunity. We have developed comprehensive policies and procedures to ensure our hiring practices align with these requirements.

As part of our VEVRAA compliance efforts, Kentro has established an equal opportunity plan outlining our commitment to recruiting, hiring, and advancing protected veterans. This plan is regularly reviewed and updated to ensure its effectiveness.

We encourage protected veterans to self-identify during the application process. This information is strictly confidential and will only be used for reporting and compliance purposes as required by law. Providing this information is voluntary and will not impact your employment eligibility.

Our commitment to equal employment opportunity extends beyond legal compliance. We are dedicated to fostering an inclusive workplace where all employees, including protected veterans, are treated with dignity, respect, and fairness.

How to Apply

To apply to Kentro Positions- Please click on the job link and then click the blue “Apply” button at the top right of Job Description. Please upload your resume and complete all the application steps. You must fully submit the application for Kentro to consider you for a position. If you need alternative application methods, please email and request assistance.

Accommodations

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. If you need to discuss reasonable accommodations, please email .

Originally posted on Himalayas

The Proposal Manager (PM) collaborates with the Director of Consulting Services to plan, staff, and execute all types of government proposals (RFI/RFP responses, Multi-award vehicle responses, Market surveys, etc.) on behalf of WinBiz Clients. Depending on the complexity of the proposal, the PM may be managing a mixed team of WinBiz and Client writers, designers, SMEs, and stakeholders through all phases of an RFP response, or they may be the only WinBiz resource on the scene. The PM is more than an administrator, however, and must also be able to “roll their sleeves up” and format a resume, edit a draft, or interview a SME when the need arises.

The PM must be skilled in proposal strategy and industry best practices (e.g. Shipley and APMP) and must have a consultative approach to teaching clients best practices as they execute. The PM must be able to manage a varied workload, oversee a virtual team, and communicate effectively across all modern media, including text and web conferencing. A successful PM must be adept at adjusting to the various communication styles and processes of clients, and they must be comfortable working with small and mid-size enterprises. We are seeking consultants who are cool under pressure and can diffuse the stressful atmosphere of responding to proposals under strict deadlines.

The PM must convey confidence and professionalism at all times, both as a representative of WinBiz, and also as a reflection of the Client to their teammates.

Responsibilities:

• Manage all phases of the proposal development process including: strategy, win themes/discriminators, outlines and compliance matrices, color reviews, writing and editing, graphic design, desktop publishing, document production, and packaging and delivering.

• Tailor industry-standard methodologies (e.g. Shipley or APMP) to the needs of smaller clients

• Collaborate with senior WinBiz and Client executives to oversee the entire proposal response, managing the team with a commitment to “doing what it takes” to produce a winning proposal.

• Know when to escalate issues to Client or WinBiz executives before they become crises.

• Manage other WinBiz contractors, and build a sense of cohesion for the team.

• Write and edit for clarity and simplicity, translating jargon into plain English in the active voice while copy editing for grammatical perfection.

• Work with Client and Writers to structure templates for the technical volume, management volume, resumes, and past performance examples to RFP instructions (Section L), reflecting the Statement of Work (Section C) and evaluation criteria (Section M).

• Review RFP requirements and analyze amendments for impact on content.

• Edit for “fit” when necessary to achieve desired page count without sacrificing impact or compliance.

• Continuously check compliance against RFP requirements and participate in or lead status meetings, color reviews, and white glove reviews.

• Native fluency in American business English and expert-level writing skills

• 7-10+ years of experience in Proposal Management

• Shipley certification or APMP Foundation credential

• Strong execution of industry best practices (e.g. Shipley and APMP) such as kickoffs, color reviews, compliance, win themes, schedule, resumes, past performances, etc.

• Superior writing skills and strong understanding of proposal writing standards (acronyms, format, compliance, etc.)

• Understanding and experience in Federal Acquisition methodologies, contract vehicles, task orders, etc.

• Expert-level familiarity with Microsoft Word, including styles sheets, tables, cross-references, and page layout

• Strong familiarity with Microsoft SharePoint and OneDrive, especially with respect to version control

• Self-starter who can manage multiple projects with absolutely inflexible deadlines

• Ability to interact successfully with people at all levels, including senior executives

• Ability to organize and prioritize tasks, as well as monitor concurrent tasks effectively

• Ability to manage a disparate team that may include multiple companies

• Excellent attention to detail and a commitment to closing all gaps

• Able to work effectively in a remote enterprise and participate in or lead virtual meetings with clients during business hours in US time zones

• Access to a strong Internet connection and a personal computer that can run the latest version of Microsoft Office

This is a project-based, remote work, 1099 Independent Contractor position. Our clients are located predominantly in the US Eastern Time Zone.

All your information will be kept confidential according to EEO guidelines.

WinBiz helps small and mid-size enterprises grow by teaming with them to compete for and win new contracts. We’re particularly passionate about building the capacity of small, women-owned, or historically disadvantaged businesses by giving them access to “large company” proposal management that’s tailored to their unique needs. We’re a high-energy team that takes pride in making the impossible look easy, and we’re looking add some experienced and talented new members to the “WinBiz Family” this year.

Originally posted on Himalayas