Program-Coordinator, Project-Coordinator, Operations-Coordinator Jobs

Position Purpose:

The Program Coordinator serves as administrative and operational support for assigned data center commissioning projects for a particular client. This role supports and coordinates various aspects of complex commissioning projects to ensure on-time/budget delivery and client satisfaction. This is NOT a technical field role, success requires strong project management, financial acumen, team relationship skills.

Primary Duties/Responsibilities:

• Administrative tasks for assigned programs - Process administrative requests; maintain project records; support program coordination; ensure compliance with company policies and procedures.
• Project financials and performance - Monitor, and reconcile project budgets; track costs and expenditures; identify budget variances and cost overruns; ensure accurate project profitability tracking; prepare financial reports for leadership and clients.
• Project schedules and milestones - Understand project schedules maintained by PM; monitor project progress against SoW and milestone schedule; maintain communication for project activities across technical teams and sub-consultants.
• Documentation and records - Support organization of project files and folders; ensure accurate project records; support project closeout and lessons learned documentation.
• Project status reports - Develop monthly project status reports; support development of reports for leadership and clients; track key performance indicators; identify trends and issues.
• Client meetings and program activities - Support client / team meetings and workshops - invites and minutes; prepare meeting agendas and materials; track meeting decisions and action items.
• Technical teams and sub-consultants - Work with technical Project Managers/Commissioning Managers on milestone / task assignments; communicate assignments and scheduled work.
• Change orders and contract modifications - Support change order proposals and workflow; track status of pending and approved change orders.
• Proposal development and pricing - Enter sales leads into Salesforce and support with proposal development; manage proposal process.
• Process improvement - Support standardized processes and deliverables; collaborate with other Program Managers on cross-program issues.

Education/Experience/Background:

• Bachelor's degree in Business, Operations, Project Management, Engineering, or related field (or equivalent work experience).
• 3+ years of project coordination, operations, or business coordination experience.
• 3+ years coordinating project budgets, schedules, and financial tracking.
• 2+ years in a fast-paced, technical environment (data center, commissioning, or similar).
• Experience with change order management and contract administration.
• Experience with client program management and stakeholder communication.
• Experience with proposal development and pricing.
• Working knowledge of the commissioning process (Pre-Design, Design, Commissioning, Post-Turnover).
• Experience in AI tools such as Gemini Notebook, chat agents, and/or agent builders.

Knowledge/Skills/Abilities:

• Excellent project coordination and organizational skills.
• Strong financial acumen and budget management.
• Excellent written and verbal communication skills.
• Proficiency with project management tools (Smartsheet, Microsoft Project, or similar).
• Proficiency with financial tools (Excel, accounting software).
• Ability to manage multiple priorities simultaneously.
• Problem-solving and critical thinking skills.
• Ability to work independently and take initiative.
• Attention to detail and accuracy (especially financial).
• Strong analytical and problem-solving skills.
• Great PC and Microsoft Office skills (Word, Excel, PowerPoint).
• Ability to navigate through a variety of computer applications.
• High level of professionalism and integrity,
• Excellent typing skills.

What Sets You Apart:

• Data center operations or commissioning program management.
• Smartsheet or similar collaborative project management tools.
• Google Workspace (Docs, Sheets, Drive).
• Consulting or professional services environment.
• Background in PMO (Project Management Office) or program coordination.
• Contract administration and legal document review.

Pay Range: $70000 to $80000 Per Hour.

Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.

Sick leave – 56 hours; Observed Holidays – 11 days; Vacation – 15 days

Eligible for up to 5% Annual Performance Bonus

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Originally posted on Himalayas

What We Can Achieve Together:

The Dairy Program Coordinator supports the development, implementation, and continuous improvement of the North America Agriculture Dairy Program. This role combines program coordination, project management, contracting, data management, and incentive payment administration. The Coordinator works closely with internal teams to ensure successful implementation of the dairy program on multiple levels. Core focus areas include:

Project Coordination

Plan and execute internal and external facing projects; coordinate among internal TNC teams (e.g., Finance, Legal, State BUs); facilitate project team meetings and follow-up actions; manage logistics for special events and meetings; update and maintain internal databases; and support a variety of administrative and programmatic functions.

Contracts & Internal Systems Management

Manage producer agreements and administer incentive payments for our Feed in Focus program, ensuring enrolled farmers receive timely and accurate payments for completed practices in compliance with program guidelines and funder requirements. Maintain proficiency in the systems and resources utilized by the team, including data security requirements, to execute assigned tasks. Organize and maintain data related to program metrics, including program databases, to share with both internal and external program partners.

Team Support

Manage meeting preparation and facilitation, including developing agendas, recording notes, and tracking follow-up actions. Contribute to continuous program improvement by identifying opportunities to refine processes, improve workflows, solve problems, enhance user experience, and improve effectiveness. Provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures and communicate with staff across the Conservancy, as well as with vendors and business partners.

Responsibilities & Scope

• Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems.
• Demonstrate sensitivity in handling confidential information.
• May be responsible for the work of peers on departmental project teams.
• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements; decisions may bind the organization financially or legally.
• Financial responsibility includes purchasing; processing invoices and transfers; negotiating and contracting with vendors; and participating in budget preparation.
• Manage projects with several variables - set realistic deadlines, manage a timeline, and ensure accountability.
• Provide input through project teams for the development and implementation of new initiatives or the improvement of existing programs.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• Work is varied and may not always fall under established practices and guidelines.
• Work within scope of program’s strategic goals.
• May require occasional domestic travel for multi-day retreats, meetings, and conferences.
• May work long/flexible hours as needed to coordinate with staff and partners across the US.

This is a full-time, 2-year position with the possibility of extension based on continued funding. Working location is remote from a home office within the continental United States.

We’re Looking for You:

The North America Agriculture Program (“NA Ag”) is a highly matrixed team that works closely with TNC divisions; state business units (BUs); and whole system and global teams to scale up the adoption of regenerative agriculture practices and programs across the U.S. We work with public agencies, companies, NGOs and others to unlock financial and technical assistance, mitigate risk, support producer-led networks, bolster innovation and technology, and advocate for best policies that enable agriculture practices that improve environmental and social outcomes. We’re looking for a mission-driven, project management professional that understands how operations contribute to team and organizational success. The ideal candidate should have a strong project management skillset with experience leading operations functions for a various, multi-disciplinary team. They will possess exceptional communication and collaboration skills and experience designing, organizing, and directing complex projects. If you have a passion for conserving and protecting the natural world, addressing climate change and enhancing the sustainability of our food system, and believe in TNC’s mission and values, please apply for this position and learn more about the Conservancy.

What You'll Bring:

• Bachelor’s degree and 3 years related experience; or equivalent combination.
• Experience managing contracting and payment processes.
• Experience generating reports and analyzing and interpreting the data.
• Experience managing and implementing multiple projects.
• Experience with business process analysis and/or improvement.
• Experience with current technology in relevant field.
• Experience working with cross-functional teams.

Salary Information:

The starting pay range for a candidate selected for this position is generally within the range of $60,000 - $85,000. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are:

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and stay for the people.”

What We Bring:

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.

Employees must submit their application by logging into Workday and applying via the Jobs Hub.

The Nature Conservancy is an Equal Opportunity Employer.Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to with Request for Accommodation in the subject line.

Originally posted on Himalayas