Purchasing Coordinator

WOW Remote Teams

United States

Full Time

Posted 23 days ago

This is a remote position.

Our client is looking for a Purchasing Coordinator.They operate within the professional lighting and production industry and have strengthened their operations in recent years by expanding inventory systems, modernizing internal workflows, and improving service delivery across multiple locations. This role is essential to ensuring equipment, parts, and services are purchased, tracked, and delivered accurately and on time.

Responsibilities

Follow all purchasing procedures outlined in internal flowcharts, ensuring the most current versions are used.
Review incoming purchasing requests, maintenance needs, and RMA submissions from the Service Department, verifying details and escalating unclear items when needed.
Process purchase orders by selecting approved vendors, confirming pricing, negotiating timelines, documenting terms, and ensuring requestor approval before placing any order.
Manage part and equipment orders, validating availability, shipping details, warranties, required accessories, and cost approvals prior to issuing POs.
Handle vendor RMAs by completing required documentation, coordinating warranty or non-warranty repairs, confirming receipt of credits, and ensuring compliance with RCT limits.
Oversee building and maintenance service requests by confirming schedules, pricing, and documentation.
Track procurement timelines to ensure equipment and services are delivered on schedule, updating internal teams and inventory systems accordingly.
Communicate shipping information to operations, service technicians, vendors, and transport teams as required.
Monitor vendor performance, follow up on delays, and update availability and lead time expectations.
Approve vendor invoices by resolving discrepancies, confirming deliveries, responding to AP inquiries, and validating rebates or credits owed to the company.

Requirements

Previous experience in purchasing, procurement coordination, or inventory operations.
Strong organizational and planning skills with the ability to prioritize deadlines.
Excellent communication skills with a collaborative, problem-solving mindset.
Ability to interpret purchasing guidelines, follow structured procedures, and escalate exceptions appropriately.
Proficiency with Microsoft Office (Excel, Word, OneNote, OneDrive, SharePoint, Teams).
Comfort managing shipping details, vendor communication, and cost validations.

Qualifications

Experience with data analysis and price comparison workflows.

Ability to manage multiple tasks simultaneously while maintaining accuracy.

Strong attention to detail and documentation habits.

Demonstrated ability to make informed decisions within purchasing guidelines.

A proactive, self-directed approach with a focus on team success.

Benefits

Full-time position

100% remote work

Opportunity to work with a global, industry-leading operations team

Stable environment with long-term growth potential

Originally posted on Himalayas

Senior Buyer

Fluor Corporation

United States

Full Time

Posted 28 days ago

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

Job Description

Summary

Our purpose, which is to build a better world, resonates with our ambition and serves as the foundation of our organizational culture. Fluor was established with a resolute commitment—to construct enduring structures that would outlive their creators and contribute to a world improved beyond its previous state. This role will be part of Fluor’s Advanced Technology and Life Sciences business line.

Execute purchasing activities for critical engineered equipment and major bulk materials in accordance with project requirements and material management plans
Prepare bid packages, manage bidder communications and clarification meetings and administer quotation timelines
Conduct commercial bid evaluations evaluating pricing, terms, delivery, compliance and risk against project baseline documents
Issue purchase orders and manage them through the full lifecycle, including change orders, price adjustments and supplier exceptions
Effectively negotiate and recommend resolution to terms and conditions exceptions
Negotiate and provide recommendations for final resolution to any claim related items regarding material
Analyze and make independent recommendations regarding solutions to problems with varying complexity in accordance with organization and/or project objectives and guidelines
Validate supplier invoices and resolve discrepancies in a timely manner
Collaborate closely with Engineering, Construction, Logistics, and other project stakeholders
Plan and organize own work assignments, as well as carry out tasks from management staff
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, set priorities, and meet deadlines
Adhere to and support Fluor’s Health, Safety & Environmental and Sustainability Policies
May need to travel to attend to business related matters
Meet expectations on attendance and punctuality
Other duties as assigned

Basic Job Requirements

• Accredited four (4) year degree or global equivalent in applicable field of study and eight (8) years of work-related experience or a combination of education and directly related experience equal to twelve (12) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements

• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors

• Job related technical knowledge necessary to complete the job

• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines

• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

Preferred Qualifications

• Ability to communicate fluently in English (read, write, and speak)

• Working toward applicable professional certification(s) or license(s)

• Experience should be primarily in the area of material management

• Excellent interpersonal and communication skills

• Excellent computer literacy and skills

• Excellent leadership and decision-making skills

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates: Must be authorized to work in the country where the position is located.

Salary Range: $92,000.00 - $171,000.00