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Shift: 8:30 AM to 5:30 PM (M-F)
Duration: 0-3+ Months (Temp to Engage)

Interview Type: Will vary based on availability

Job Description:
Daily Duties Include:
Meet and greet all visitors and employees to the firm, providing them a professional welcome. Answer all incoming telephone calls made to the firm, by following firm phone etiquette expectations and ensuring communication at a professional level. Scheduling meeting rooms, ensuring that each conference room has the necessary supplies prior to the client meeting times. Maintain proper visitor and guest security procedures as laid out by client and the firm. Maintain professional appearance and cleanliness of firm lobby. Performs light hospitality, when necessary, coffee, water, order food, drinks. Provides light housekeeping duties, maintaining an organized workspace.. Performs light clerical/admin assistant duties. Performs other duties as assigned.
Manager does not wish to see any paralegals, those candidates will be rejected outright. She also does not wish to see people with extensive short term assignments, no job hoppers. She wants candidates with stable prior and related work history.
Some physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that weigh up to 50 lbs, there will be assistance for heavier items.
Experience in a Law Firm environment is a plus but not needed. Customer service background is needed. Prior experience/ knowledge of Microsoft office/Outlook is a requirement. MS Office Suite experience, specifically Word, Excel and Power Point. Excellent customer service skills and detail oriented. Ability to handle multiple tasks simultaneously. Demonstrated organizational and communications skills. Proactive, friendly, professional and positive attitude.

Parking permit provided by the firm.
Dress Code: Business professional. Shirts and blouses with regular and banded collars. Tops cannot be T-Shirt or denim material. Trousers or slacks. No- jeans, shorts, sweatpants, stretch pants, leggings, and any workout clothing. Skirts and dresses should be or reasonable length. Casual or dress shoes. Men must wear socks. No- Athletic shoes (sneakers), sandals, hiking boots, open toe or open heal shoes. Clothing should not be too tight or baggy, low cut or too sheer, and not have holes or rips in the fabric. Pants, shirts, jackets and outerwear with large graphics or large cartoon logos are not acceptable, this includes large lettering. Clothing with profanity, offensive messages or that emphasizes alcohol or illegal activity should not be worn. Client is a fragrance-free environment. Only non-scented personal hygiene products are acceptable

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Legal Receptionist
Chicago, IL 60606 (onsite)
3 Months Contract
Mon - Fri, 8:00 AM - 5:00 PM

The role consists of typical receptionist duties including answering the phones, responding to emails, greeting guests, booking, and maintaining the conference room schedule, and ordering food/catering for meetings. This person will be responsible for the security of the office by checking in visitors. There will also be some light administrative tasks required including entering invoices and occasional work within Microsoft Excel. The role is currently temporary to cover for an employee on leave, however, based on the needs of the business there may be opportunity for conversion. Candidates submitted to this requisition should present professionally and speak professionally and clearly. They should also have strong email and phone etiquette. Some Microsoft skills are important as well as working with Microsoft Excel. Candidates should also be able to lift up to 50 pounds. Parking is currently provided; however, that can change without notice.

Responsibilities:

• Greet visitors, clients, and employees professionally.
• Answer incoming calls, transfer calls, and respond to emails.
• Check in visitors and follow office security procedures.
• Schedule conference rooms and ensure they are prepared for meetings.
• Arrange food, beverages, and catering for meetings.
• Enter invoices and perform basic data entry using Microsoft Excel.
• Assist with calendars, appointments, document preparation, and filing.
• Maintain the reception area and keep office supplies organized.
• Provide administrative and customer service support to attorneys, paralegals, and other staff.

Requirements:

• High school diploma required.
• Previous receptionist, front desk, switchboard, or administrative experience preferred.
• Law firm or legal office experience is highly preferred.
• Basic knowledge of Microsoft Office, particularly Word and Excel.
• Professional verbal and written communication skills.
• Excellent phone and email etiquette.
• Ability to multitask and stay organized.
• Professional appearance and customer service skills.
• Ability to operate office and conference room equipment.

Metasys Technologies/NVISH is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.