Human Resources|Human Resources Officer,Human Resources,Administration|Operations Assistant,Administration Jobs

Job Description

Job Summary:

Pay Rate between $65,000 to $70,000-Non-exempt

The HR Operations & Talent Cordinator supports organizational success through full-cycle recruitment, HR operations administration, payroll and HRIS coordination, learning and development support, and employee engagement initiatives. This role serves as a key partner to managers and employees by ensuring efficient HR processes, maintaining workforce data integrity, supporting training compliance, and fostering a positive workplace culture.

Essential Duties and Responsibilities:

Talent Acquisition & Staffing

• Manage full-cycle recruiting for operations and support functions.
• Partner with hiring managers to identify staffing needs and develop recruitment strategies.
• Coordinate candidate sourcing, screening, interviewing, and onboarding activities.
• Maintain applicant tracking data and recruitment metrics.
• Support workforce planning efforts and provide regular staffing updates to leadership.

HR Operations, Payroll & HRIS Administration

• Partner with Payroll and operational leadership to identify, investigate, and resolve payroll and timekeeping discrepancies.
• Review employee data transactions for accuracy, including hires, transfers, promotions, status changes, and terminations.
• Maintain HRIS records and ensure data integrity across HR systems & WFM.
• Generate and analyze workforce metrics and reports related to staffing, turnover, attendance, training, and other key HR indicators.
• Support compliance with company policies, payroll practices, and applicable employment regulations.

Learning & Development Administration

• Administer HR-related learning and development programs through the Learning Management System (LMS/LDS).
• Assign required training and monitor completion status across the organization.
• Maintain training records and documentation for compliance and audit purposes.
• Generate training completion and compliance reports for management.
• Coordinate logistics and communication for HR-related training initiatives.

Employee Relations & Performance Management

• Partner with managers to address employee performance, conduct, and policy violations in accordance with company policies and employment laws.
• Draft, review, and maintain disciplinary documentation, including verbal counseling records, written warnings, final warnings, and other corrective action letters.
• Provide guidance to leaders on progressive discipline processes, ensuring consistency, fairness, and regulatory compliance.
• Participate in employee investigations and assist in the preparation of disciplinary recommendations and supporting documentation.
• Maintain confidential employee relations records and ensure proper filing and retention of disciplinary documents.

Employee Engagement & Culture

• Support the development and execution of employee engagement and culture initiatives.
• Facilitate Culture Coaching programs and activities that promote company values and positive employee experience.
• Coordinate recognition programs, employee events, and culture-building activities.
• Partner with leaders to promote employee engagement and organizational effectiveness.

HR Metrics & Reporting

• Develop and maintain HR dashboards and key performance indicators.
• Analyze trends related to recruiting, turnover, training compliance, attendance, and workforce data.
• Provide actionable insights and recommendations to HR and operational leadership.
• Prepare recurring and ad hoc reports to support business decision-making.
• Other duties assigned by HR Manager over various functions.

Job Description

Job Summary:

Pay Rate between $65,000 to $70,000-Non-exempt

The HR Operations & Talent Cordinator supports organizational success through full-cycle recruitment, HR operations administration, payroll and HRIS coordination, learning and development support, and employee engagement initiatives. This role serves as a key partner to managers and employees by ensuring efficient HR processes, maintaining workforce data integrity, supporting training compliance, and fostering a positive workplace culture.

Essential Duties and Responsibilities:

Talent Acquisition & Staffing

• Manage full-cycle recruiting for operations and support functions.
• Partner with hiring managers to identify staffing needs and develop recruitment strategies.
• Coordinate candidate sourcing, screening, interviewing, and onboarding activities.
• Maintain applicant tracking data and recruitment metrics.
• Support workforce planning efforts and provide regular staffing updates to leadership.

HR Operations, Payroll & HRIS Administration

• Partner with Payroll and operational leadership to identify, investigate, and resolve payroll and timekeeping discrepancies.
• Review employee data transactions for accuracy, including hires, transfers, promotions, status changes, and terminations.
• Maintain HRIS records and ensure data integrity across HR systems & WFM.
• Generate and analyze workforce metrics and reports related to staffing, turnover, attendance, training, and other key HR indicators.
• Support compliance with company policies, payroll practices, and applicable employment regulations.

Learning & Development Administration

• Administer HR-related learning and development programs through the Learning Management System (LMS/LDS).
• Assign required training and monitor completion status across the organization.
• Maintain training records and documentation for compliance and audit purposes.
• Generate training completion and compliance reports for management.
• Coordinate logistics and communication for HR-related training initiatives.

Employee Relations & Performance Management

• Partner with managers to address employee performance, conduct, and policy violations in accordance with company policies and employment laws.
• Draft, review, and maintain disciplinary documentation, including verbal counseling records, written warnings, final warnings, and other corrective action letters.
• Provide guidance to leaders on progressive discipline processes, ensuring consistency, fairness, and regulatory compliance.
• Participate in employee investigations and assist in the preparation of disciplinary recommendations and supporting documentation.
• Maintain confidential employee relations records and ensure proper filing and retention of disciplinary documents.

Employee Engagement & Culture

• Support the development and execution of employee engagement and culture initiatives.
• Facilitate Culture Coaching programs and activities that promote company values and positive employee experience.
• Coordinate recognition programs, employee events, and culture-building activities.
• Partner with leaders to promote employee engagement and organizational effectiveness.

HR Metrics & Reporting

• Develop and maintain HR dashboards and key performance indicators.
• Analyze trends related to recruiting, turnover, training compliance, attendance, and workforce data.
• Provide actionable insights and recommendations to HR and operational leadership.
• Prepare recurring and ad hoc reports to support business decision-making.
• Other duties assigned by HR Manager over various functions.

About Us:

Established in 1942, Eriez is a global leader in separation technologies. Our dedication to innovation and customer satisfaction has made us a prominent market leader in magnetic separation, flotation, metal detection, and material handling equipment. With over 900 employees worldwide, we serve industries such as mining, food processing, recycling, packaging, and aggregates.

About the Role: 

We are seeking a detail-oriented HR Operations Coordinator to support the day-to-day administration of employee data and HR records. The HR Operations Coordinator role is responsible for maintaining the accuracy, integrity, and efficiency of HR operations, systems, records, and reporting. This role serves as a key administrator of HR technology and data, ensuring compliance, supporting employee lifecycle processes, providing actionable workforce insights, and enhancing the employee experience through effective HR programs and communications. The ideal candidate has exceptional attention to detail, strong organizational skills, and the ability to handle confidential information with discretion and professionalism.

Reporting Structure: Reports to: HR Director, Eriez USA

Key Responsibilities:

Data Management & System Maintenance:

• Serve as primary HR administrator for assigned HRIS and employee data systems, ensuring data integrity, user support, reporting accuracy, and process consistency.
• Enter and maintain accurate employee information across HR and Benefits systems (e.g., E1, HRIS platforms).

• Conduct routine audits to ensure data quality and integrity.
• Support timely updates for employee lifecycle changes, including onboarding, transfers, and offboarding.

• Partner with IT to implement new field codes, tables, workflows, and system enhancements.
• Test and validate system updates, patches, and new reporting tools.
• Troubleshoot HRIS issues and provide user support to HR team members and managers.

• Maintain data dictionaries, system documentation, and reporting standards.

HR Compliance and Records Administration

• Ensure compliance with federal, state, and local employment recordkeeping requirements.
• Support preparation for internal and external audits.
• Maintain personnel records in accordance with company policies and legal retention requirements.
• Monitor and support compliance with HR policies and required employee acknowledgments.

Time-Off Administration

• Maintain accurate PTO and leave records.
• Monitor exceptions, negative balances, and policy compliance.
• Partner with payroll, managers, and employees to resolve discrepancies.
• Generate periodic reporting on PTO utilization and trends.

Internal Communications & HR Platforms:

• Manage and update physical and electronic HR communication boards.
• Maintain and update the HR department SharePoint site with relevant resources and updates.
• Administer the company’s emergency contact and employee text messaging system.

Personnel File Management:

• Organize and maintain both physical and digital personnel files in accordance with company policy and compliance standards.
• Manage HR records retention in accordance with legal requirements and company policy

HR Metrics, Reporting & Analytics

• Support compliance-related HR processes, including required reporting, recordkeeping, policy acknowledgments, and audit preparation.

• Prepare and distribute monthly headcount, turnover, staffing, and other HR metrics reports.
• Create dashboards and standardized reporting tools to support data-driven decision-making.
• Recommend process improvements to enhance efficiency, accuracy, and user experience.
• Respond to ad-hoc reporting requests with accuracy and timeliness. 

HR Programs & Employee Engagement

• Coordinate employee wellness initiatives and vendor relationships.
• Support employee engagement programs and HR-sponsored events.
• Track participation metrics and program effectiveness

• Respond to routine employee and manager inquiries related to HR systems, records, policies, and employee data updates, escalating complex matters as appropriate.

Cross-Functional HR Support

• Collaborate with payroll, benefits, talent acquisition, and cross-functional teams to ensure data alignment and process consistency.
• Support HR projects such as policy updates, employee engagement initiatives, and system implementations.
• Coordinate HR training logistics and track completion.

Requirements

Preferred Qualifications:

• 2+ years of HR, HRIS, payroll support, benefits administration, analytics, or business operations experience preferred.
• Experience maintaining employee data and generating reports from enterprise systems preferred.

Technical Skills

• Advanced Excel skills preferred, including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions.
• Experience with HRIS systems, reporting databases, SharePoint, and workflow automation tools preferred.

Core Competencies

• Attention to Detail
• Confidentiality and Integrity
• Data Management
• Customer Service
• Process Improvement
• Analytical Thinking
• Organization and Planning
• Collaboration and Communication

Benefits

• 401(k)
• 401(k) matching
• Medical Insurance
• Dental insurance
• Vision insurance
• Employee assistance program
• Flexible spending account
• Paid time off
• Referral program

Eriez is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of age, disability, sex, race/ethnicity, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation.

 We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.