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JOB TITLE: Administrative Assistant
JOB TYPE: Direct-Hire
LOCATION: Hasbrouck Heights, NJ – Fully onsite
START DATE: August/September 2026
SHIFT: Monday – Friday, standard business hours

We are seeking an Administrative Assistant to support leaders and teams with a broad range of administrative and operational needs. This role is well suited for someone who can manage competing priorities, coordinate work across departments, and help keep daily activities organized and on track. The position offers the opportunity to build knowledge across several business functions and take on greater responsibility over time.

Responsibilities

• Support company leaders and multiple departments with day-to-day administrative and operational needs.
• Manage calendars, meetings, scheduling requests, preparation materials, notes, and follow-up tasks.
• Create and update reports, spreadsheets, presentations, correspondence, and other business documents.
• Track projects, deadlines, and action items while maintaining accurate electronic and paper records.
• Handle incoming calls, greet visitors, direct inquiries, and assist with general office coordination.
• Support shipment tracking, return requests, shipping estimates, claims, and delivery-related questions.
• Prepare and organize shipping forms and supporting records for parcel, freight, and international orders.
• Communicate with customers, internal teams, carriers, and outside service providers to resolve shipping matters.
• Assist purchasing, customer service, billing, and payment-related teams with routine administrative work.
• Maintain office supplies and help coordinate internal events, communications, and special assignments.

Qualifications

• 2–5 years of experience in administrative, office, operations, or coordinator support.
• Previous experience assisting multiple leaders, departments, or business functions.
• Working knowledge of Microsoft 365, including Outlook, Excel, and Word, at approximately an intermediate level.
• Experience coordinating schedules, producing documents, maintaining records, and tracking open items.
• Ability to support a varied workload that may include phones, visitors, shipping requests, office needs, and customer inquiries.
• Clear and professional written and verbal communication skills.
• Ability to organize competing priorities, meet deadlines, and maintain accurate work.
• Comfort learning processes across purchasing, customer service, shipping, and basic accounting support.
• Willingness to complete cross-training and gradually take ownership of responsibilities across the organization.

EOE STATEMENT:
We are an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Position: Administrative Assistant
Location: King of Prussia PA 19406 (Upper Merion)
Duration : 10/01/2026 to 12/11/2026
Fully onsite

Shift: 8am - 4:30pm

Description:
Provide comprehensive administrative support to the Site Leadership Team (SLT) in addition to supporting sitewide activities. The role serves as a trusted partner helping ensure efficient operations, strong stakeholder coordination, and timely execution of key business activities

• Coordinate calendars, agendas, and meeting room logistics for the Site Leadership Team (SLT) members as assigned.
• Serve as a point of contact for internal and external stakeholders, handling communications with discretion and sound judgment. Maintain confidential business information and handle sensitive matters with a high level of discretion.
• Coordinate leadership events, off-site meetings, town halls, lunches/dinners and other business activities.
• Maintain the site email distribution lists and site calendar to ensure they are up to date.
• Perform payroll administration tasks, including maintaining timekeeping records, reviewing employee hours for accuracy, coordinating approvals, and ensuring payroll data is submitted on time in compliance with company policies. Improve administrative workflows and office processes to increase efficiency and support business objectives.
• Manage inventory of office supplies for both building 40A and 40, and ensure the appropriate 5S and housekeeping is maintained in the storage closets and conference/huddle rooms.
• Prepare correspondence, presentations, reports, agendas, and meeting materials with accuracy and professionalism. Support meetings by organizing agendas, taking notes, tracking action items, and following up on deliverables.
• Manage usage of corporate credit card and meeting card in compliance with company policy. Assist with budget tracking, invoice processing, purchase requests, and other administrative processes as needed.
• Work cooperatively with the other Administrative Assistant to provide support and coverage as needed.
• Perform other assigned duties and projects as needed.

Education:

• HS Diploma required; Associates or Bachelors degree is preferred.
• Five or more years of administrative support experience, preferably supporting senior leaders in a fast-paced business environment.
• Strong proficiency in Microsoft Office applications, especially Outlook, Word, PowerPoint, and Excel.
• Ability to utilize AI tools such as Gigi or Co-Pilot.

Related experience:

• Previous payroll experience is preferred including timekeeping systems such as Kronos or Workday.
• Excellent written and verbal communication skills, strong organizational ability, problem solving, and attention to detail.
• Ability to exercise sound judgment, maintain confidentiality, and build effective working relationships across all levels of the organization.
• Ability to prioritize and manage competing requests, ensuring urgent matters are addressed promptly and appropriately escalated.

Administrative Assistant
Sterling VA
Annual Salary from: $70,000

MUST:
High school diploma or equivalent
3-5 years of experience in an administrative support role, preferably in a corporate environment.
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office equipment.
Exceptional organizational skills and meticulous attention to detail.
Ability to manage time effectively, prioritize tasks, and work independently with minimal supervision, must exercise discretion and independent decision making
Excellent written and verbal communication skills, with a professional demeanor.
Strong interpersonal skills and the ability to work collaboratively with all levels of staff.
Discretion and the ability to handle confidential information with integrity.

DUTIES:
Serve as the primary point of contact for the office, greeting visitors and managing incoming calls with professionalism.
Manage visitor access, ensuring all guests are properly signed in and adhere to security procedures.
Maintain strict adherence to International Traffic in Arms Regulations (ITAR) protocols regarding visitor access, documentation handling, and general office security, as required by company policy.
Additional responsibilities and training may be required related to security as we secure contracts that require a Facility Security Clearance
Make decisions regarding supplies, order, receive, and maintain inventory of all office supplies, ensuring adequate stock levels.
Manage the office kitchen, including keeping it stocked with supplies, ensuring cleanliness, and coordinating with cleaning staff as needed.
Order lunches and refreshments for internal meetings and events, including setup and post-meeting cleanup.
Coordinate and book complex domestic and international travel arrangements for executives, including flights, hotels, and ground transportation.
Draft, proofread, and format professional memos, emails, and other internal communications.
Create and edit PowerPoint presentations for executive meetings and internal events.
Planning and coordination of company events, including managing logistics and vendor communications.
Provide general administrative support to the executive team as assigned, managing calendars, scheduling meetings, and assisting with various projects.
Quadrant is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, or status as an individual with a disability. Healthcare benefits are offered to all eligible employees according to compliance mandated by the Affordable Care Act .

About Baird & Warner Real Estate

Behind every great company is a culture created by the professionals who work there. It’s what has earned Baird & Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we’ve stayed true to the belief that when you give people the support they need, amazing things happen. That’s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Downers Grove office.

*This is a full time, in-office position with expected hours M-F 9:00am-5:00pm.

Essential Duties And Responsibilities:

(other duties may be assigned)

• Compile property transaction files for all listings and contracts and verify information.
• Technologically savvy
• Create and manage office advertising utilizing ad templates
• Listing maintenance, create paperless listing files, process listing agreements
• Process sales, closings and earnest money
• Answer phones
• Administrative support services
• Document management
• Distribute and prepare incoming and outgoing mail
• General office support functions including greeting customers and maintaining office appearance.
• Process buyer rep agreements
• Data entry
• Tasks assigned by Broker Manager & Sales Support Manager
• Able to assist Managing Broker with social media content and posting.

Requirements

• Strong communication skills (verbal & written)
• Ability to multi-task & prioritize
• Strong computer skills - including Google platform and Microsoft Office
• Ability to perform accurate data entry
• Team player but can work independently
• Professional appearance
• Proactive
• Real estate knowledge is a plus

Education/Experience

• High School Diploma or equivalent required.
• Minimum 1 year Administrative Assistant experience.
• Previous Real Estate administrative experience desired.

Salary Range:

$40,000-$45,000

Benefits

Medical, dental, vision, PTO, VTO

Job Description

SUMMARY: Provides support functions to the Skills Advancement Coaching Program. This includes but is not limited to: general office and clerical support, word processing, data entry, managing schedules of Skills Advancement Coaches, time keeping and tracking of program data.

 

ESSENTIAL FUNCTIONS:

Secretarial Responsibilities: (100%) Provides highly skilled secretarial services to Skills Advancement Coaching Program and the Program Director.

· Collects and tabulates statistics for inclusion in required reports each week. Submits weekly and monthly reports as needed, via Excel or Word.

· Responsible for payroll and maintains an accurate record of staff vacations, sick time and other accrued time. Enters this information into the computer system/BHCP calendar. Keeps the Director aware of schedules for all PTO, including updated bank of PTO for all employees.

· Maintains contact with Skills Advancement Coaching staff to obtain timecards, reports, schedules, etc.

· Obtains and prepares all requests for reimbursement/payment for the Skills Advancement Coaching program. This includes mileage/internet/cell phone reimbursement. All requests for payment for trainings/consultants. Provides finance all supplemental documentation to verify payment. Maintains collection of each Skills Advancement Coaching personnel’s continuing education verification.

· Completes and submits a monthly expense report to maintain the program’s budget.

· Completes and submits a monthly HR spreadsheet to ensure all administrative documents are up to date.

· Develops and maintains a database of each Skills Advancement Coaching personnel’s car insurance and sends weekly reminders one month prior to expiration. Submits insurance to HR and keeps file of all Skills Advancement Coaching personnel’s insurance.

· Assists Associate Director in preparing for new hires.

· Maintains and distributes all new hire materials, including reading materials and other required materials. Obtains and maintains a signature page for each item given to each screener in a master file for return upon termination.

· Completes and tracks supplies. Keeps a log on each Skills Advancement Coaching personnel entering/leaving the program and all necessary items to be returned. Maintains a file for each Skills Advancement Coaching Personnel with any supplies in current possession. Maintains and re-orders supplies on a timely basis with prior Director approval.

· Assists with data collection

· Participates in committee work to ensure trauma-informed approaches to departmental work and address team satisfaction and cohesion.

· Uses computer skills to maintain databases for Skills Advancement Coaching Program (including Excel) to format presentations in power point, to track metrics, productivity data, coaching sessions scheduling and other data as required.

· Types letters, reports, meeting minutes, and other information as requested. Responsible for organizing and typing projects as needed. Xeroxes reports, articles, evaluations, etc. for the Skills Advancement Coaching Program.

 

ADDITIONAL FUNCTIONS:

Performs other duties as assigned.

Administrative Assistant – ABA Centers of New JerseyWest Orange, NJ

 

Who We Are 

We are the nation’s fastest-growing provider of autism care, delivering high-quality Applied Behavior Analysis (ABA) therapy across a rapidly expanding footprint. Since our founding in 2020, we’ve scaled from a single clinic to nearly 70 operating areas in more than a dozen states, supported by a high-performance corporate infrastructure and data-driven decision-making.

Recognized as the #5 fastest-growing private company in America by Inc. magazine, ABA Centers of America is a self-funded, founder-led organization—a rarity in today’s healthcare landscape. We’ve achieved this growth without private equity, relying instead on operational discipline, smart capital allocation, and a relentless focus on outcomes.

Our corporate team plays a mission-critical role in this success—developing scalable systems, managing risk, and driving the analytics that power our growth. If you’re a strategic thinker who thrives in a fast-paced, purpose-driven environment, we offer a unique opportunity to help shape the future of autism care—while building on a legacy of operational excellence.

Our Origin Story 

ABA Centers of New Jersey was founded by a father whose personal journey navigating autism care for his daughter revealed deep gaps in access, consistency, and quality across the system. Determined to disrupt the status quo in the autism care field and eliminate the unacceptably long wait lists for treatment, he built a company rooted in compassion, clinical excellence, and a relentless commitment to care that makes a difference.

Recognition & Awards 

Our commitment to operational excellence, ethical leadership, and transformative care has earned our company and leadership national recognition from trusted sources, including: 

• Inc. 5000 –5th Fastest-Growing Private Company in America
• Financial Times – #1 on "The Americas' Fastest Growing Companies"
• EY Entrepreneur Of The Year® U.S. Overall
• South Florida Business Journal’s Top 100 Companies
• Florida Trend Magazine's 500 Most Influential Business Leaders
• Inc. Best in Business, Health Services

Growth Opportunity—Entry-Level Healthcare Administration

If you’re looking for a way to begin a career in healthcare with endless growth potential in a fast-moving organization that helps kids, we’re the company you’re looking for! Our Administrative Assistant is responsible for client reception, entering schedules, general office support, and clerical functions.

 

What You’ll Do

• Ensure general management of the office, oversee supply needs, handle communications, and plan certain functions
• Maintain facilities management, including space, cleanliness, relations, and facilitation of all office functions and services
• Act as primary liaison among the company, staff, and office-building management to provide information, answer questions, and respond to requests
• Answer and direct phone calls promptly and field sales calls
• Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes and sorting and distributing incoming mail
• Schedule and track meetings and appointments

Requirements

• High-school diploma
• 2-5 Years of experience in administrative office functions preferred
• Willingness to submit to drug and background screenings
• Valid driver's license, reliable form of transportation, and proof of auto insurance

Benefits

Other Benefits

• 21 paid days off (15 PTO days increasing with tenure, plus 6 paid holidays) 
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options 
• Medical, dental, vision, long-term disability, life insurance, AD&D insurance, and GAP Plan (TransAmerica) 
• Generous 401(k) with up to 6% employer match 
• 100% employer-paid maternity/paternity leave for up to 5 weeks 
• EAP (unlimited counseling 24/7), BeyondMed (discounts on wellness and elective healthcare services), PerkSpot (discounts on top brands), Pet Insurance (Nationwide), and On the GoGa wellbeing hub 
• Mileage reimbursement  
• Performance bonus potential 
• Referral bonuses for BCBAs and RBTs 

Disclosure Statement

ABA Centers of America is an Equal Opportunity Employer and is committed to building an inclusive workplace free from discrimination. We make employment decisions based on qualifications, merit, and business needs, and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

ABA Centers participates in the U.S. Department of Homeland Security E-Verify program.

We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the hiring process and employment. If you require assistance or accommodation, please let us know.

Corporate Actions I

• IC1 Responsible for mandatory and voluntary corporate actions claims custody functions for all organizational accounts.
• Receives guidance from more experienced staff.
• With guidance from more senior staff, responsible for processing basic mandatory and voluntary corporate action claims, processing and allocating claim payments, and reaching out to brokers for statuses.
• Reconciles, monitors and posts entitlements to client accounts.
• Responsible for performing daily reconciliations for cash, security and suspense transactions as well as adhering to established quality control measures and procedures.
• Responsible for researching and responding to inquiries from internal business groups, depositories, agents, brokers, clients, Investment Managers, sub-custodians and/or custodians.
• No direct reports.
• Contributes to the achievement of team goals and objectives.
• Bachelor s degree in a related discipline or the equivalent combination of education and experience is preferred.
• Experience in financial services or corporate actions is preferred.
• Applicable local/regional licenses or certifications as required by the business.
• Knowledge of MS Office.
  

To be successful in this role, we re seeking the following:

• Bachelor s degree preferred.
• Experience in financial services processing and corporate actions preferred.

Applicable local/regional licenses or certifications as required by the business.