Admin & Virtual Assistance Jobs

Company Overview

Deepgram is the leading platform underpinning the emerging trillion-dollar Voice AI economy, providing real-time APIs for speech-to-text (STT), text-to-speech (TTS), and building production-grade voice agents at scale. More than 200,000 developers and 1,300+ organizations build voice offerings that are ‘Powered by Deepgram’, including Twilio, Cloudflare, Sierra, Decagon, Vapi, Daily, Cresta, Granola, and Jack in the Box. Deepgram’s voice-native foundation models are accessed through cloud APIs or as self-hosted and on-premises software, with unmatched accuracy, low latency, and cost efficiency. Backed by a recent Series C led by leading global investors and strategic partners, Deepgram has processed over 50,000 years of audio and transcribed more than 1 trillion words. There is no organization in the world that understands voice better than Deepgram.

Company Operating Rhythm

At Deepgram, we expect an AI-first mindset—AI use and comfort aren’t optional, they’re core to how we operate, innovate, and measure performance.

Every team member who works at Deepgram is expected to actively use and experiment with advanced AI tools, and even build your own into your everyday work. We measure how effectively AI is applied to deliver results, and consistent, creative use of the latest AI capabilities is key to success here. Candidates should be comfortable adopting new models and modes quickly, integrating AI into their workflows, and continuously pushing the boundaries of what these technologies can do.

Additionally, we move at the pace of AI. Change is rapid, and you can expect your day-to-day work to evolve just as quickly. This may not be the right role if you’re not excited to experiment, adapt, think on your feet, and learn constantly, or if you’re seeking something highly prescriptive with a traditional 9-to-5.

Team Overview

You'd be the right hand to our CMO and a force multiplier for the marketing leadership team. Marketing owns how the world discovers what Deepgram can do, and the CMO's time and focus are among the highest-leverage resources we have. Your job is to protect that leverage: keep the operation running cleanly enough that leadership stays heads-down on the work that moves the business, and connect the dots across teams so the right things meet at the right time.

Key Goals

• Protect and optimize the CMO's calendar — partner with them to set and re-sequence priorities as the picture shifts, so their time lands on strategic work rather than reactive fire drills

• Run the marketing leadership operating cadence (staff meetings, QBRs, offsites, planning cycles) and coordinate with adjacent teams — RevOps, Comms, People — so cross-functional work lands without the CMO having to chase it

• Build Human+AI workflows for scheduling, inbox triage, and meeting prep that cut recurring admin turnaround by [X]%

• Spot recurring friction in how leadership operates and ship [1–2] fixes a quarter — a template, a cadence, an automation — instead of absorbing the same problem every week

• Own complex travel and logistics with zero missed connections, and close expenses same-day

• Keep confidential and sensitive matters secure, handling delicate information with total discretion

Minimum Skills, Knowledge & Capabilities

• Operates AI-native — designs Human+AI workflows for scheduling, drafting, and meeting prep rather than doing every task by hand

• Builds lightweight systems that eliminate recurring admin work instead of re-solving it each week

• Identifies problems in how the office runs and proposes practical solutions within the function

• Coordinates across teams and programs, not just within a single leader's calendar

• Exercises sound judgment and discretion with confidential and sensitive information

• Juggles competing priorities across time zones and calendars without dropping details

• Communicates clearly and professionally with senior stakeholders, internal and external

• Anticipates needs and resolves problems before they reach the CMO's desk

Preferred Qualifications (nice-to-have, not required)

• Typically ~1–3 years supporting leaders or coordinating across teams, or equivalent demonstrated experience

• Prior experience supporting a senior leader or executive, [in a fast-moving startup or high-growth tech environment]

• Hands-on with modern AI tools for drafting, summarizing, and automating repetitive work

• Familiarity with common exec-support tooling — [calendar, travel, expense, and comms platforms]

Our Values

• Be You — bring your whole self and a different perspective; diverse viewpoints make our products better.

• Be Curious — challenge the status quo, keep learning, and ask 'how might we?' instead of accepting limits.

• Grow Together — push each other to do great work, treat feedback as a gift, and leave the drama out.

• Do the Right Thing — act with integrity and candor, assume best intent, choose ethics over expediency.

• Think Smart. Act Fast. — weigh the high-leverage options, decide, and move; no analysis paralysis.

• Put the Customer First — listen with empathy, understand their goals, and let their success drive ours.

We know the confidence gap and imposter syndrome can get in the way of meeting great candidates — so please don't hesitate to apply. We'd love to hear from you.

Notice: We're aware of individuals impersonating Deepgram recruiters. All legitimate Deepgram recruiting communication comes from an @deepgram.com email address. If you've received a message claiming to be Deepgram, please forward it to careers@deepgram.com.

At Affirm, we exist for the moments that matter—giving people a clear, predictable way to pay over time, with no hidden fees, no surprises, and no tradeoffs on what matters most.

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Senior Executives on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.

Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor.

What You’ll Do

• Support two Senior Executives with their respective administrative needs
• Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
• Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
• Managing executive schedules to ensure sufficient time for task completion
• Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
• Event coordination, including team operations for team building events and working onsite/offsite meetings
• Build a strong working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives’ Product counterpart to proactively coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning.
• Partner with the Leadership Support Team to coordinate needs across the wider Affirm team
• Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects
• Demonstrates curiosity and a growth mindset toward emerging AI technologies, with a commitment to continuously learning and applying AI tools to improve productivity, streamline administrative processes, and enhance support for executives and teams.
• Familiarity working with engineering teams is desirable, but not required

What We Look For

• 2-4 years of relevant administrative experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Demonstrates confidence and sound judgment by professionally challenging requests when appropriate, offering thoughtful alternatives, managing expectations, and ensuring decisions align with executive priorities and business objectives.
• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

Pay Grade - I
Equity Grade - 3

Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills.

Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.)

USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 - $165,000
USA base pay range (all other U.S. states) per year: $101,000 - $151,000

Please note that visa sponsorship is not available for this position.

LI-Remote

Remote-first with flexibility built in
Affirm is proud to be a remote-first company. Most roles can be done from almost anywhere within the country of employment. Some positions may occasionally require in-person work at an Affirm office, and a few are office-based due to the nature of the work. All new hires will be invited to attend an in-person onboarding experience.

Benefits designed for you
Our benefits reflect our commitment to care, transparency, and flexibility. Here are a few highlights:

• Health coverage at no cost: We cover 100% of premiums for employees and their dependents.
• Spending stipends: Monthly stipends support your tech setup, and the ability to choose health and wellness options that are right for you.
• Time off to recharge: Flexible time off and generous holiday calendars help you rest when you need to.
• Own a piece of what you build: Our employee stock purchase plan (ESPP) lets you buy Affirm stock at a discount.

We’re committed to providing an inclusive interview process, including accommodations for candidates with disabilities. If you need support, we’re happy to help.

For positions based in San Francisco or Los Angeles: Affirm considers qualified applicants with arrest and conviction records, as required by law.

By clicking "Submit Application," you acknowledge that you have read Affirm's Global Candidate Privacy Notice and consent to the use of your personal information as described.

About Solace

Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions—and get better outcomes.

We're a Series C startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. Our U.S. based team is lean, mission-driven, and growing quickly.

Solace isn't a place to coast. We're here to redefine healthcare—and that demands urgency, precision, and heart. If you're looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you're in the right place. We’re intense, and we like it that way.

Read more in our Bloomberg funding announcement here.

About the Role

We’re looking for an Executive Assistant to provide dedicated support to our Founder’s Office, including both of our Co-Founders and C-suite leaders. This role is a strategic partner responsible for enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong operational cadence across the organization.

You’ll manage complex calendars, meetings, communication flow, travel, and executive coordination, while also supporting cross-functional initiatives, high-impact business functions, and occasional personal matters that enable our executives to operate at their best. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale.

What You’ll Do

• Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.

• Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.

• Support the planning and execution of leadership meetings, team offsites, and large-scale company events.

• Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.

• Draft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence.

• Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders.

• Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.

• Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.

• Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness.

• Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.

• Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.

What We’re Looking For

• 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment.

• Exceptional calendar management, prioritization, and organizational skills.

• Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging.

• Demonstrated judgment, professionalism, and ability to handle highly confidential information.

• Excellent project management skills with a strong bias toward execution and follow-through.

• Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.

• Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.

• High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.

• Background in startups, healthcare, technology, legal, or complex operational environments.

Applicants must be based in the United States.

Up for the Challenge?

We look forward to meeting you.

Fraudulent Recruitment Advisory: Solace Health will NEVER request bank details or offer employment without an interview. All legitimate communications come from official solace.health emails only or ashbyhq.com. Report suspicious activity to recruiting@solace.health or advocate@solace.health.

Job Description

Cobalt is looking for a seasoned Executive Assistant to support our CEO, Sonali Shah, along with key members of the Executive Leadership Team (ELT). You are a highly organized team player who is comfortable interacting with all levels of an organization. You are self-motivated, thrive in a fast-paced tech environment, and excel at anticipating needs with high discretion and standards for excellence.

This is a contract to cover a maternity leave.

What You'll Do

• Executive & Leadership Support: Provide daily support for the CEO, working closely to understand context, maximize effectiveness, and assist with priority initiatives. Support the broader ELT as needed.
• Calendar & Communication Management: Manage full calendars for the CEO (including Board scheduling) and provide support for key leaders (Gunter and Paul) as needed. Oversee daily email communications, track action items, and apprise the CEO of upcoming commitments.
• Travel & Expense Management: Coordinate all travel arrangements for the CEO and key leaders, including preparing and submitting monthly expense reports.
• Meeting & Event Coordination: Lead the coordination, agenda development, material readiness, notes, and follow-up for ELT, CTOO, and company-wide meetings (monthly and quarterly). Plan and execute offsites and company events.
• Project & Administrative Support: Track progress on various projects, create presentations/materials, act as a point of contact for urgent matters, and build strong internal and external relationships.
• Agility: Pivot quickly to jump into shifting priorities and new tasks as needed.

You Have

• Experience: 3–5 years of executive support experience, with demonstrated success supporting C-suite executives.
• Technical Skills: Proficiency in Google Suite, MS Office, and Confluence.
• Core Competencies: Exceptional organizational, time management, and multi-tasking skills with strong attention to detail.
• Communication & Relationships: Excellent verbal and written communication skills, with a proven ability to build relationships and handle sensitive matters with high discretion.
• Education: Bachelor’s degree or equivalent work experience.

Location & Shift Requirements

• Must be based in the US.
• Must be able to work EST business hours.

Pay Disclosure

Cobalt is committed to fair and equitable compensation practices. The salary range for this role is $40 - $50 an hour. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, skills, and certifications. The salary range may differ in other states and be impacted by proximity to major metropolitan cities.

Diversity at Cobalt

With over 45 nationalities already at Cobalt (and counting), we respect and celebrate diversity! We’re proudly committed to equal employment opportunities regardless of your gender, religion, age, sexual orientation, ethnicity, disability, or place of origin. We support each other and are grateful for each Cobalter's contribution to our mission — let's make security dance! Please apply even if you don't meet all the criteria above but are still interested in the job. Nobody checks every box, and we're looking for someone excited to join the team.

Cobalt (the "Company") is an equal opportunity employer, and we want the best available persons for every job. The Company makes employment decisions only based on merit. It is the Company's policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability, medical condition, marital/domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law. The Company is committed to complying with all applicable laws and providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company regardless of where the employee is located and prohibits unlawful discrimination by any employee of the Company.

Cobalt is an E-Verify employer. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). It allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.

• Executive Assistant to the CEO

  
  

  Collibra is seeking an experienced Executive Assistant to support our Chief Executive Officer in making the best use of his time across a global business. Based in New York, you will own his calendar, travel, and day-to-day coordination, working closely with our Workplace team in Brussels and Collibrians across the company.

  The CEO will be your primary focus. You will also manage scheduling, travel, and expenses for the Chief People Officer and Chief Technology Officer, with the CEO’s needs taking priority when requests overlap.

  This role suits someone who enjoys the art and science of executive support: understanding priorities, anticipating needs, and getting the details right. You will have significant autonomy to resolve scheduling and logistical issues, with the judgment to know when to involve the CEO.

  Location and schedule

  Our CEO splits his time between Brussels and New York, working on a European schedule approximately half the time. This role is based in our New York City Financial District office, with at least four days per week in office and a regular schedule that aligns with his location. All hours below are Eastern Time.

  • When the CEO is in Europe: Monday - Thursday, 6:00 - 9:00 a.m. remote and 10:00 a.m. - 3:00 p.m. in office. Fridays are fully remote, 6:00 a.m. - 3:00 p.m.
  • When the CEO is in the US: Monday – Thursday, 9:00 a.m. - 5:00 p.m. in office, with Fridays remote, unless needed in office.

  Supporting a global CEO requires availability beyond these regular hours. You will be expected to monitor and respond to time-sensitive needs in the early mornings, evenings, and on weekends, including changes to travel, scheduling, and other urgent requests.

  
  

  The Executive Assistant to the CEO at Collibra is responsible for

  • Managing the CEO’s calendar across multiple time zones, assessing requests for his time, resolving conflicts, and keeping his schedule aligned with business priorities.
  • Managing the Executive Committee’s (ExCom) meeting cadence, coordinating agendas and advance materials, documenting decisions, and tracking action items and follow-through.
  • Managing the preparation and process for executive strategic planning sessions, including timelines, pre-work, facilitator guides, and draft working materials, and capturing decisions and next steps.
  • Managing coordination and tracking for the Executive Sponsor Program, which connects senior leaders with strategic accounts, partnering with account teams to prepare executives and track commitments and follow-up.
  • Maintaining a central record of CEO customer meetings and other executive customer engagements, including briefing materials, key discussion points, decisions, and follow-up, so teams can build on previous interactions.
  • Planning an preparing the CEO for stakeholder meetings, and media or speaking engagements by gathering and synthesizing input from partners into concise briefings, and maintaining a central record of executive customer engagements, key discussion points, commitments, and follow-up.
  • Building and maintaining reusable AI-powered workflows to support executive preparation, meeting documentation, and follow-up, with appropriate safeguards for confidential information and human review.
  • Arranging domestic and international travel, including flights, hotels, ground transportation, visas, and detailed itineraries, and responding quickly when plans change.
  • Managing expenses and coordinating procurement, vendor, and approval workflows through Navan and Zip, ensuring submissions are accurate and processed on time.
  • Coordinating logistics for leadership meetings, offsites, and executive events, partnering with internal teams.
  • Managing scheduling, travel, and expenses for the Chief People Officer and Chief Technology Officer.
  • Building trusted relationships across the business to gather context, coordinate requests and legal document signatures, and keep administrative work moving.
  • Welcoming visitors and coordinating executive meetings in the New York office.
  • Handling occasional personal requests with discretion and professionalism.

  
  

  You have

  • 8+ years of experience supporting senior executives, including a CEO or other C-suite executive, with experience balancing the needs of multiple executives.
  • Experience managing executive team meeting processes and cross-functional programs, including preparing working materials, documenting decisions, and following up with senior leaders on commitments.
  • Extensive experience managing complex calendars and international travel across multiple time zones. Experience supporting a Europe-based or globally distributed executive is a strong plus.
  • Hands-on experience building repeatable AI workflows beyond one-off prompting. You can structure reusable context and instructions, set up AI projects, and automate recurring work using agents or similar tools. You should be prepared to walk through a specific workflow you built, explain how you tested its reliability, and describe how you handled sensitive information.
  • Excellent judgment and a demonstrated ability to handle highly confidential information, including Board-level materials and sensitive business and people matters.
  • Strong written and verbal communication skills, including the ability to synthesize input from multiple stakeholders into clear, concise executive briefing materials.
  • A track record of anticipating needs, resolving competing priorities independently, and following through as circumstances change.
  • Advanced proficiency with Google Workspace and Microsoft Office, including preparing executive-level presentations and maintaining spreadsheets.
  • Experience using travel, expense, procurement, and electronic signature platforms such as Navan, Zip, and DocuSign, alongside collaboration tools such as Slack and Zoom.
  • Experience managing expenses, budgets, and administrative processes.
  • A bachelor's degree or equivalent professional experience is required.
  • Experience working in a SaaS or enterprise software environment is preferred.
  • Fluency in Dutch or French is preferred.
  • This position is not eligible for visa sponsorship.

  
  

  You are

  • Highly organized and dependable, with a keen eye for detail and an understanding of the priorities behind the work.
  • Calm under pressure, able to adapt quickly and make thoughtful decisions as plans change.
  • Proactive and resourceful, comfortable taking ownership, solving problems independently, and knowing when to ask for input.
  • Warm, professional, and respectfully direct, able to build trusted relationships across levels, locations, and time zones.
  • Curious about better ways of working and willing to experiment, while applying sound judgment about accuracy and confidentiality.
  • Comfortable handling both complex coordination and routine administrative tasks with care.
  • Discreet and trustworthy, handling sensitive information and requests with professionalism.

Benefits at Collibra

Collibra recognizes and values that everyone has different needs, interests, and life goals. We built our benefits program with flexibility in mind to support you and your loved ones through a diverse range of circumstances and life events. These flexible offerings sit on a foundation of competitive compensation, health coverage, and time off. Learn more about Collibra’s benefits.

We create inclusion and belonging through how we onboard, meet, connect, engage, and communicate. Learn more about diversity, equity, and inclusion at Collibra.

At Collibra, we’re proud to be an equal opportunity employer. We realize the key to creating a company with a world-class culture and employee experience comes from who we hire and creating a workplace that celebrates everyone.

With this, we proudly consider qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, pregnancy, sex, gender identity, gender expression, genetic information, physical or mental disability, HIV status, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status or any other legally protected category. If you have a need that requires accommodation, let us know by completing our Accommodations for Applicants form.

A Little About Us

EDB provides a data and AI platform that enables organizations to harness the full power of Postgres for transactional, analytical, and AI workloads across any cloud, anywhere. EDB empowers enterprises to control risk, manage costs and scale efficiently for a data and AI led world. Serving more than 1,500 customers globally and as the leading contributor to the vibrant and fast-growing PostgreSQL community, EDB supports major government organizations, financial services, media and information technology companies. EDB’s data-driven solutions enable customers to modernize legacy systems and break data silos while leveraging enterprise-grade open source technologies. EDB delivers the confidence of up to 99.999% high availability with mission critical capabilities built in such as security, compliance controls, and observability. For more information, visit www.enterprisedb.com

Position Overview

The Executive Assistant to the Chief Revenue Officer (CRO) serves as a strategic business partner responsible for maximizing the effectiveness, focus, and operational efficiency of a global revenue executive. This role extends well beyond traditional administrative support and requires strong business acumen, executive presence, sound judgment, and the ability to proactively manage competing priorities in a fast-paced, revenue-driven environment.

The Executive Assistant acts as an extension of the CRO's office, ensuring priorities are surfaced, decisions are supported, communication flows effectively, and critical business initiatives remain on track. Success in this role requires exceptional organizational skills, proactive problem-solving, discretion, and the ability to coordinate across global teams and stakeholders.

Location: Boston-based or nearby (ideal) / Eastern Time preferred

Requirements:

• Flexibility to support a globally distributed leadership team across time zones
• Current passport and ability to travel as needed
• Availability to respond to time-sensitive business matters outside standard business hours when required

Key Responsibilities

Executive Partnership & Leadership Support

• Serve as a trusted advisor and strategic partner to the CRO.
• Anticipate needs, identify potential challenges, and proactively develop solutions.
• Optimize the CRO's time, focus, and decision-making through effective prioritization and coordination.
• Manage and triage executive communications, ensuring critical priorities receive timely attention.
• Raise emerging priorities, flag risks, bottlenecks, and delays, and drive appropriate follow-up.
• Prepare executive briefings, agendas, meeting materials, and decision-support documents.
• Track key initiatives, commitments, action items, and deliverables to ensure accountability and execution.
• Handle highly confidential and sensitive information with discretion and professionalism.

Executive Inbox & Communication Management

• Proactively manage the CRO's inbox and communication flow.
• Prioritize incoming requests, identify urgent matters, and ensure timely responses.
• Surface critical business issues requiring executive attention.
• Draft communications and coordinate follow-up across internal and external stakeholders.
• Monitor commitments and escalate unresolved items that may impact business objectives.

Global Calendar Management

• Own and manage a highly complex global calendar spanning multiple time zones.
• Balance executive leadership meetings, customer engagements, board interactions, investor meetings, travel schedules, and strategic priorities.
• Exercise strong judgment when managing scheduling conflicts and competing demands.
• Coordinate effectively with executives, sales leaders, customers, partners, and external stakeholders.
• Ensure the CRO's time is aligned to the highest-value business opportunities and revenue priorities.

Global Travel Management

• Plan and execute complex domestic and international travel arrangements.
• Develop optimized travel schedules that maximize customer engagement and business impact.
• Coordinate flights, accommodations, transportation, visas, travel documentation, and contingency plans.
• Partner with regional teams to ensure productive and efficient travel itineraries.
• Manage travel disruptions and last-minute changes with urgency and professionalism.

Event & Meeting Management

• Lead the planning and execution of executive-level meetings and events, including:
• Global Sales Meetings
• Customer and Partner Events
• Sales Leadership Offsites
• Executive Roundtables and Dinners
• Revenue Organization Meetings
• Manage venues, vendors, budgets, communications, logistics, attendee coordination, and executive preparation.
• Deliver seamless event experiences that support business objectives and stakeholder engagement.

Stakeholder & Cross-Functional Coordination

• Serve as a central coordination point across the revenue organization.
• Build strong relationships with executive leadership, sales leaders, customers, partners, and cross-functional teams.
• Facilitate communication, alignment, and follow-through across distributed teams.
• Represent the CRO's office with professionalism, credibility, and sound judgment.
• Drive execution by ensuring stakeholders remain informed, aligned, and accountable.

Administrative & Operational Excellence

• Manage expenses, invoices, procurement activities, and administrative processes.
• Support leadership meetings, quarterly business reviews, planning cycles, and organizational initiatives.
• Maintain operational trackers, reporting tools, and executive workflows.
• Continuously identify opportunities to improve efficiency, streamline processes, and enhance executive effectiveness.
• Establish and maintain systems that improve visibility into priorities, commitments, and follow-up actions.

Required Skills & Competencies

• Exceptional organizational, planning, and prioritization abilities.
• Advanced executive calendar and travel management expertise.
• Strong executive presence and communication skills.
• Proven ability to manage competing priorities with sound judgment.
• Experience supporting high-growth, fast-paced organizations.
• Ability to proactively identify issues, risks, and dependencies.
• Strong attention to detail and follow-through.
• High degree of discretion and professionalism.
• Ability to influence outcomes and drive accountability without direct authority.
• Comfortable operating across multiple time zones and global teams.
• Adaptability and resilience in rapidly changing environments.

Experience & Qualifications

• 7+ years of experience supporting senior executives, preferably within revenue, sales, or go-to-market organizations.
• Demonstrated success supporting global leadership teams.
• Significant experience planning and executing executive-level meetings and events.
• Extensive experience coordinating complex domestic and international travel.
• Proficiency with Google Workspace and modern productivity tools.
• Experience working with confidential business information and executive communications.

Working Style & Expectations

• Highly proactive and solutions-oriented.
• Operates with urgency while maintaining accuracy and professionalism.
• Anticipates needs rather than reacting to requests.
• Comfortable making decisions and exercising independent judgment.
• Maintains composure under pressure and during periods of ambiguity.
• Acts as a trusted extension of the CRO's leadership office.
• Demonstrates flexibility to support global business needs and executive priorities.

Success in This Role Looks Like

• The CRO's time is consistently aligned to strategic and revenue-generating priorities.
• Critical communications, decisions, and follow-ups are managed proactively.
• Inbox management is efficient, organized, and focused on business impact.
• Risks, delays, and bottlenecks are identified and escalated before they become issues.
• Global travel and executive events run seamlessly.
• Stakeholders experience clear communication, strong coordination, and timely execution.
• Business priorities remain visible, organized, and moving forward.

EDB is committed to supporting our employees' overall well being by offering a range of benefits and resources to promote a healthy work-life balance and wellness. We provide access to CuraLinc to aid employees in health and wellness tips and practices, as well as Wellness Fridays extending to December 2026! Check out our career site for more information on perks and benefits and reach out to our Talent Acquisition team for region specific benefits.

We know it takes a unique mix of people and skills to help us in our mission to supercharge Postgres, and we understand that not everyone will check every box. We’d love to hear from you and we want you to apply!

EDB is proud to be an equal opportunity workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees. EDB was built on a commitment to trust and respect each other and to embrace an array of people and ideas. These values remain at the center of our culture and are key to our company’s integrity.

EDB does not seek or accept unsolicited resumes or CVs from recruitment agencies. EDB and its affiliates are not responsible for, and will not pay, any fees, commissions, or any other similar payment related to unsolicited resumes or CVs except as required in a written signed agreement between EDB and the recruitment agency or party requesting payment of a fee.

#LI-Remote

About ElevenLabs

ElevenLabs is an AI research and product company transforming how we interact with technology.

We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $22B - multiples of 11, always.

We have expanded from voice into three main platforms:

• ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.

• ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.

• ElevenAPI gives developers access to our leading AI audio foundational models.

Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you.

How we work

• High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.

• Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.

• AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.

• Excellence everywhere: Everything we do should match the quality of our AI models.

• Global team: We prioritize your talent, not your location.

What we offer

• Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.

• Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.

• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.

• Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.

• Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.

• Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.

About the role

ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.

You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

In this role, you will:

• Own calendars and time allocation for revenue leadership team, making trade-off calls independently against stated priorities

• Prepare executives for every meeting: pre-reads, context, and the decision needed - including board and investor sessions

• Capture actions out of meetings and chase them to completion

• Triage executive inboxes and draft correspondence

• Automate the mechanical parts of the role - briefing prep, triage, scheduling, recurring reporting

• Run discrete projects: board logistics, executive travel, offsites, and the revenue team's operating cadence

Requirements

• Experience supporting multiple senior executives in a high-velocity environment

• Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders

• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests

• Proven judgment and problem-solving skills

• Fluency with AI tools and a track record of automating your own work - come ready to show what you've built

• High emotional intelligence and discretion - trusted with sensitive information

• Fluency in English

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.

About Solace

Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions—and get better outcomes.

We're a Series C startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. Our U.S. based team is lean, mission-driven, and growing quickly.

Solace isn't a place to coast. We're here to redefine healthcare—and that demands urgency, precision, and heart. If you're looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you're in the right place. We’re intense, and we like it that way.

Read more in our Bloomberg funding announcement here.

About the Role

We’re looking for an Executive Assistant to provide dedicated support to senior executives across Solace’s leadership team, including C-suite leaders and Vice Presidents, specifically within our Finance Department. This role is a strategic partner responsible for enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong operational cadence across the organization.

You’ll manage complex calendars, meetings, communication flow, travel, and executive coordination, while also supporting leadership events, offsites, and cross-functional initiatives. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale.

What You’ll Do

• Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.

• Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.

• Support the planning and execution of leadership meetings, team offsites, and large-scale company events.

• Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.

• Draft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence.

• Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders.

• Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.

• Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.

• Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness.

• Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.

• Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.

What We’re Looking For

• 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment.

• Experience working with a fintech startup or financial firm.

• Exceptional calendar management, prioritization, and organizational skills.

• Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging.

• Demonstrated judgment, professionalism, and ability to handle highly confidential information.

• Excellent project management skills with a strong bias toward execution and follow-through.

• Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.

• Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.

• High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.

Bonus Points

• Background in startups, healthcare, technology, finance or complex operational environments.

• Finance-focused Executive Assistant support for Finance C-suite leaders (like a CFO) and Vice Presidents.

Applicants must be based in the United States.

Up for the Challenge?

We look forward to meeting you.

Fraudulent Recruitment Advisory: Solace Health will NEVER request bank details or offer employment without an interview. All legitimate communications come from official solace.health emails only or ashbyhq.com. Report suspicious activity to recruiting@solace.health or advocate@solace.health.