Accounts Payable Specialist

Job Description

Job Summary

We are seeking a detail-oriented, driven, and analytical entry-level Accounts Payable Specialist to join our growing finance team. In this role, you will be responsible for assisting with the full-cycle accounts payable process, ensuring accurate and timely processing of vendor invoices, and maintaining strong vendor relationships. This is an excellent opportunity for an aspiring accounting professional looking to build a solid foundation in corporate finance within a collaborative and supportive environment.

Key Responsibilities

• Invoice Processing: Receive, review, and enter daily vendor invoices and credit memos into the accounting system with high accuracy.
• Matching & Verification: Perform 2-way or 3-way matching of invoices against purchase orders and receiving documents to ensure accuracy.
• Payment Preparation: Assist in preparing weekly payment runs (checks, ACH, wire transfers) and ensure timely vendor disbursements.
• Vendor Management: Respond to vendor inquiries, reconcile vendor statements, and resolve billing discrepancies or disputes professionally.
• Record Keeping: Maintain organized physical and digital filing systems for all accounts payable documentation, receipts, and approvals.
• Audit & Compliance: Support internal and external audits by pulling documentation and preparing requested schedules.
• Ad-Hoc Projects: Assist the finance and accounting team with month-end close procedures and other administrative finance tasks as needed.