Clerical/Administrative Support Jobs

Compensation Salary Schedule Overview Under direct supervision, the purpose of this position is to perform duties associated with the day to day operations of the office. Work locations are school based and district based. Employees in this classification function in clerical capacity working with more complex databases, spreadsheets, FTE and student scheduling, and other office functions. Performs related work as directed. Responsibilities and Qualifications EXAMPLES OF ESSENTIAL FUNCTIONS Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.Creates and maintains data bases and spreadsheets to generate reports and statistics; at the elementary level, may include FTE processing and student scheduling.Requests work orders for office equipment.Assigns and schedules incoming work order requests.Maintains inventory of supplies though inventory counts and ordering of supplies.Screens, prioritizes and routes telephone calls providing customer support and answering routine questions or concerns regarding the school or work location operations.Reconciles bills and statements, reviewing and searching bills for inconsistencies.Assists in training new staff members.Prepare work location payroll, verifying overtime and information on timesheets and certificates of absences.Prepare purchase order requests.Manage fixed assets accounts for the school or work location.Calculate and compile statistical information for month-end or year-end reports.Maintain various student and staff personnel records.Performs various routine office duties such as filing and faxing documents, as needed.Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, postage machine, or fax.Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.Responsible for timely and accurate information they maintain as part of their job responsibilities.The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. MARGINAL FUNCTIONS While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.Performs related duties as directed. MINIMUM TRAINING AND EXPERIENCE High school diploma or GED; supplemented by up to two (2) years minimum previous experience and/or training involving clerical or secretarial work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions. PERFORMANCE APTITUDES Data Utilization : Requires the ability to calculate, compute, summate, and/or tabulate data and/or information. Includes performing subsequent actions in relation to these computational operations. Human Interaction : Requires the ability to exchange information for the purpose of obtaining information or clarifying details. Performs such within well-established policies, procedures and standards. Equipment, Machinery, Tools, and Materials Utilization : Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude : Requires the ability to utilize a wide variety of reference and descriptive data and information. Mathematical Aptitude : Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs. Functional Reasoning : Requires ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action. Situational Reasoning : Requires the ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change. ADA COMPLIANCE Physical Ability : Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements : Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Some tasks require the ability to perceive and discriminate sounds. Environmental Factors : Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Compensation Salary Schedule Overview Under direct supervision, the purpose of the position is to perform school-based duties associated with the daily operation of the clinic. Employees in this classification function at an entry level capacity and perform basic first aid duties associated with treating sick or injured student. Performs related work as directed. Responsibilities and Qualifications EXAMPLES OF ESSENTIAL FUNCTIONS Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.Administers first aid for minor cuts and injuries and provides care for ill students (not chronic conditions).Reviews immunization records for compliance and completes/reviews medical records in students’ cum folders.Dispenses medication to students.Conducts vision/hearing screenings as well as scoliosis screening.Conducts follow-up on health screenings and referral to Learning Community-based RN as necessary.Assists with blood sugar monitoring (diabetes)/inhalers (asthma)/Epi-pen administration (allergies).Provides specialized care for chronically-ill/medically-fragile students as assigned by the Learning Community-based RN.Inspects for head lice.Administers CPR and other emergency procedures, as needed.Recognizes and reports child abuse/neglect.Notifies parents in case of medical emergencies or illness; fills out emergency forms; files forms for later retrieval.Maintains medication forms to dispense medication to students; tracks amounts given; sends records to parents; prepares weekly and monthly reports.Records number of students seen and purpose for clinic visitation; tracks number of students as well as statistical data relating to reasons for clinic visitation.Implement knowledge of the Response to Intervention model in both academic and behavioral structures.May perform general clerical duties, as needed.Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.Responsible for timely and accurate information they maintain as part of their job responsibilities.The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. MARGINAL FUNCTIONS While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.Performs related duties as directed. MINIMUM TRAINING AND EXPERIENCE High school diploma or GED; completion of OCPS Comprehensive Health Assistant training required or any equivalent combination of related education, training and experience, as determined by the Medical Director, which provides the required knowledge, skills and abilities to perform the essential job functions. Training must be complete within thirty (30) days of entering the position. PERFORMANCE APTITUDES Data Utilization : Requires the ability to calculate, compute, summate, and/or tabulate data and/or information. Includes performing subsequent actions in relation to these computational operations. Human Interaction : Requires the ability to provide guidance, assistance and/or interpretation to others on how to apply procedures and standards to specific situations. Equipment, Machinery, Tools, and Materials Utilization : Requires the ability to start, stop, operate and monitor the functioning of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude : Requires the ability to utilize a wide variety of reference and descriptive data and information. Mathematical Aptitude : Requires the ability to perform addition, subtraction, multiplication, and division. Functional Reasoning : Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action. Situational Reasoning : Requires the ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change. ADA COMPLIANCE Physical Ability : Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements : Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Environmental Factors : Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease or pathogenic substances.The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

Compensation Salary Schedule Overview Under direct supervision, the purpose of the position is to perform school-based duties associated with updating and maintaining site based financial accounts and records, as well as preparing payroll for teachers and staff. Employees in this classification function at a routine clerical/accounting level capacity and produce various reports for audit and administration, as well as providing general office support. Performs related work as directed. Responsibilities and Qualifications EXAMPLES OF ESSENTIAL FUNCTIONS Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.Collects and verifies monies received from staff, faculty, and students; collects and verifies monies received from parents and outside agencies; prepares daily deposits; posts deposits and returns official receipts to depositor.Collects requests for purchase orders; verifies availability before submitting request for administrative approval; enters purchase orders for both budget and internal account funds via on-line system.Matches invoices to purchase orders and remits payment to vendor upon confirmation of receipt of order; checks in and distributes merchandise and supplies received from vendors and the county warehouse.Balances accounts against monthly bank statements and prepares numerous monthly financial reports for principal and auditing department.Records, enters, and prepares payroll for faculty via on-line system; records, enters, and prepares payroll for substitute teachers, lunchroom, and custodial personnel via on-line system.Collects all documentation in the form of book receipts, monies collected forms, and department balances for end of the year report; prepares end of the year report and closes books; submits report to principal and internal auditor.Instructs teachers in the required paperwork for fundraisers and prepares reports upon completion; coordinates and handles ticket sales for special events and athletics department.Orders and coordinates buses for field trips via on-line system.Prepares and files certificates of absences for teachers and staff; maintains filing system for audit.Reports, compiles, and maintains records of worker compensation accidents.Maintains accounts for grants and special projects via on-line system.Sorts and distributes incoming mail; prepares outgoing mail with necessary postage.Maintains inventory of office supplies; purchases and stores office supplies for all office personnel and administration.Records journal entries of funds spent for budget; helps establish budget for departments, teams, and administration.Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax.Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.Responsible for timely and accurate information they maintain as part of their job responsibilities.The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. MARGINAL FUNCTIONS While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.Performs related duties as directed. MINIMUM TRAINING AND EXPERIENCE High school diploma or GED; supplemented by minimum three (3) years previous experience and/or training that includes bookkeeping or clerical work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions. PERFORMANCE APTITUDES Data Utilization : Requires the ability to calculate, compute, summate, and/or tabulate data and/or information. Includes performing subsequent actions in relation to these computational operations. Human Interaction : Requires the ability to exchange information for the purpose of obtaining information or clarifying details. Performs such within well-established policies, procedures and standards. Equipment, Machinery, Tools, and Materials Utilization : Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude : Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information. Mathematical Aptitude : Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs. Functional Reasoning : Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives. Situational Reasoning : Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria. ADA COMPLIANCE Physical Ability : Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements : Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Environmental Factors : Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.